Official UK procurement notice
Ceredigion - Welsh-English Translation Services 2025
Authority: Ceredigion County Council (Local council)
What is being bought2 lots · detail below
Published requirement descriptionCeredigion County Council have appointed providers to their Open Framework for Welsh-English translation and interpretation services. The type of work will vary, but includes Council, Cabinet and Committee reports and minutes, budget papers, policies and strategies, reports, newsletters, presentations and notices. Meetings may include public meetings and training sessions.
The Framework will re-open for new applicants in Years 2 & 4 (November 2026 & 2029).
- How the procedure runs: The procedure will follow the open process and bidders will be asked to complete a qualification questionnaire, a technical envelope of scored questions and a commercial envelope with their pricing. The agreement is an open framework and the competition will be reopened in November 2026 and in November 2029.
- No preliminary market engagement: It has been decided to undertake market engagement during the tender open period as this is likely to be more supportive to SMEs.
CPV: Interpretation services · Translation services
How this framework works
From the published notice- Type
- Closed framework · open framework scheme (admission reopens)
- Call-offs
- call-offs may be awarded directly or by further competition
- Bids received
- 10 bids on the busiest of 2 lots · 10 suppliers appointed
- Framework period
- 8 yrs from 20 Nov 2025
- Scheme runs until
- 7 Dec 2033
- Supplier levy on call-offs (max %)
- N/A
Published description of the framework
There are 2 lots on this framework as follows:
Lot 1 - Text
Lot 2 - Interpretation
The evaluation of each lot involved a three envelope process, (Qualification, Technical and Commercial) using the eTenderWales procurement portal.
Bidders’ responses to the qualification questions were assessed on a PASS/FAIL basis.
Only those bidders that met the minimum standards of the qualification envelope proceeded to the technical envelope evaluation.
The tender was evaluated 30% on Quality and 70% on Price.
For Lot 1, price was evaluated through bidders entering their translation price per 1000 words.
For Lot 2, price was evaluated through bidders entering their hourly rate for interpretation services.
There are two options for awarding work under the framework at the Council's discretion as follows:
- The supplier with the highest ranked score will be contacted first and if they are unable to deliver the service for any reason, then the second ranked supplier shall be contacted and so forth.
- For larger projects, the Council may contact all of the suppliers on a particular lot and request quotes. The work will then be allocated to the supplier that submits the best quote in terms of meeting the requirement and the price.
Lots and requirements (2)Procurement structure
2 lots · all with a published value · same evaluation weights on every lotLot #1Ceredigion - Welsh-English Translation - Lot 1 TextAwardedPublished value£20,000
This lot is for Welsh-English Text Translation Services.
Lot #2Welsh-English InterpretationAwardedPublished value£200,000
This lot is for Welsh-English interpretation services.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical Envelope: 30%
- Commercial Envelope: 70%
Published award criteria (2)
- Technical Envelope: The technical envelope contains 4 questions. These and their related scores are detailed in the tender.
- Commercial Envelope: The commercial envelope contains a question requiring bidders to submit a price per 1000 words, inclusive of all associated expenses. All details are available in the tender.
- Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.
- “Ceredigion - Welsh-English Translation Services 2025” is a framework: the contest is a place on its panel, not a single contract: call-offs may be direct or by further competition.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Open framework scheme
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 2 Oct 2025, 14:51 BST
- Last source update
- 18 Feb 2026, 10:39 GMT
- Award evaluation window
- Submission end – 10 Nov 2025
- Authority reference
itt_118169- FTS notice number
2025/S 000-061801- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05a706Find a Tender
- How it runs
The procedure will follow the open process and bidders will be asked to complete a qualification questionnaire, a technical envelope of scored questions and a commercial envelope with their pricing. The agreement is an open framework and the competition will be reopened in November 2026 and in November 2029.
How it was run
Official notice- Appointment period ends
- 3 Nov 2025, 12:00 GMT
- Clarification deadline
- 27 Oct 2025, 12:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- cy, en
- Supplier levy on call-offs (max %)
- call-off levy · N/A
The etenderwales tendering portal will be used for this exercise and the address is as follows: etenderwales.bravosolution.co.uk/go/578449110199A52775E8 ↗
Bids will not be accepted by any other method than through etenderwales.
Timeline
2 Oct 2025 → 18 Feb 2026 · 8 dates- Tender notice published388 days ago2 Oct 2025, 14:51 BST
- Clarification questions by363 days ago27 Oct 2025, 12:00 GMT
- Admission / appointment period ends356 days ago · period end, not a bid countdown3 Nov 2025, 12:00 GMT
- Award decision expected by348 days ago10 Nov 2025, 23:59 GMT
- Assessment summaries sent348 days ago11 Nov 2025
- Contract starts339 days ago20 Nov 2025
- Standstill ends337 days ago21 Nov 2025, 23:59 GMT
- Latest notice published249 days ago18 Feb 2026, 10:39 GMT
Notice history
7 events · 3 releases on Find a Tender · since 2 Oct 2025- Tender notice published2 Oct 2025, 14:51 BSTUK4
- Contract award notice published12 Nov 2025, 16:52 GMTUK6
- Status changed to complete12 Nov 2025, 16:52 GMT
- Procurement method changed12 Nov 2025, 16:52 GMT
- Contract signature expected24 Nov 2025, 23:59 GMTscheduled
- Contract details notice published18 Feb 2026, 10:39 GMTUK7
- Procurement method changed18 Feb 2026, 10:39 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast£200,000 is the framework's published maximum, restated by the publisher on 2 award rows. It is one ceiling, not 2 separate sums, and no share per lot is published; those rows read “ceiling above”.
| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Ceredigion - Welsh-English Translation - Lot 1 Text1 award | |||
| Adral Translation ServiceSME, AtebolSME, Cyfieithu Acen LtdSME, Linda GriffithsSME, Llinos JonesSME, MENTERA +4 moreCeredigion - Welsh-English Translation Services 2025 - Lot 1 Text1 Dec 2025 – 30 Nov 2033 | ceiling above | 11 Nov 2025 | Awarded |
| Lot 2 · Welsh-English Interpretation1 award | |||
| AtebolSME, Cyfiaith CyfynedigSME, Llinos JonesSME, Nerys Hurford LtdSMECeredigion - Welsh-English Translation Services 2025 - Lot 2 Interpretation1 Dec 2025 – 30 Nov 2033 | ceiling above | 11 Nov 2025 | Awarded |
Contracts
All 2 of these contracts carry the same published figure, £400,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
Ceredigion - Welsh-English Translation - Lot 1 Text Translation · Adral Translation ServiceSME, AtebolSME, Cyfieithu Acen LtdSME, Linda GriffithsSME, Llinos JonesSME, MENTERA +4 more
- Signed
- 10 Feb 2026
- Value
- ceiling above
- Period
- 10 Feb 2026 – 7 Dec 2033
- Status
- active
Ceredigion - Welsh-English Translation - Lot 2 Interpretation · AtebolSME, Cyfiaith CyfynedigSME, Llinos JonesSME, Nerys Hurford LtdSME
- Signed
- 10 Feb 2026
- Value
- ceiling above
- Period
- 10 Feb 2026 – 7 Dec 2033
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Ceredigion - Welsh-English Translation - Lot 1 Text | 10final-stage tenders | 0 | 0 | — |
| 2 · Welsh-English Interpretation | 10final-stage tenders | 0 | 0 | — |
Contracting authority & participating public bodies
Framework contractors & participating bidders
10 commercial parties on the notice- Adral Translation ServiceFramework contractor
- Atebol CyfynedigFramework contractor
- Cyfiaith CyfynedigFramework contractor
- Cyfieithu Acen LtdFramework contractor
- Gwenllian DafyddFramework contractor
- Linda GriffithsFramework contractor
- Llinos JonesFramework contractor
- MenteraFramework contractor
- Nerys Hurford LtdFramework contractor
- Trosol LtdFramework contractor
Official documents & specifications (5)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender