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Published 24 Aug 2026, 16:10 BST

Official UK procurement notice

Ceredigion - Replacement of Infrared Interpretation and Assisted Listening System

Official notice

Authority: Ceredigion County Council (Local council)

GoodsBelow threshold - open competitionBelow thresholdSME suitableVCSE suitable
Published estimate£25,000≈ £5k / year · £30,000 inc. VAT
Submissions closed 15 Sept 2026
Contract term 5 yrs 1 moends 11 Nov 2031 · up to 11 Nov 2033 with extensions · starts 12 Oct 2026

What is being bought

Published requirement description

Ceredigion County Council is seeking to procure the services of a qualified and experienced contractor or organisation to undertake the replacement of the existing Sennheiser Infrared (IR) interpretation and assisted listening system within the Council Chamber. The supplier shall provide a complete installation service, including supply, installation, configuration, testing and commissioning of the proposed solution. Bidders may also offer a maintenance service, which the Council may elect to award.

Tenders are invited from suitably qualified parties who are able to provide the services required in compliance with all current legislation and best practice.

Please note that the contract value provided within this notice represents an estimate prepared by the Council. It is issued for guidance only and does not constitute a fixed budget or an indication of the expected contract price. Bidders are expected to submit a competitive bid based on market prices.

Mae Cyngor Sir Ceredigion yn ceisio caffael gwasanaethau contractwr neu sefydliad cymwys a phrofiadol i gyflawni’r gwaith o ddisodli’r system ddehongli a gwrando â chymorth Isgoch (IR) Sennheiser bresennol yn Siambr y Cyngor. Bydd y cyflenwr yn darparu gwasanaeth gosod cyflawn, gan gynnwys cyflenwi, gosod, ffurfweddu, profi a chomisiynu’r datrysiad arfaethedig. Gall tendrwyr hefyd gynnig gwasanaeth cynnal a chadw, y gall y Cyngor ddewis ei ddyfarnu.

Gwahoddir tendrau gan bartïon sydd â’r cymwysterau priodol ac sy’n gallu darparu’r gwasanaethau gofynnol yn unol â’r holl ddeddfwriaeth gyfredol ac arferion gorau perthnasol.

Noder fod gwerth y contract a ddarparwyd yn yr hysbysiad hwn yn cynrychioli amcangyfrif a baratowyd gan y Cyngor. Fe'i cyhoeddir at ddibenion canllaw yn unig ac nid yw'n gyllideb sefydlog nac yn arwydd o bris disgwyliedig y contract. Disgwylir i dendrwyr gyflwyno tendr cystadleuol yn seiliedig ar brisiau'r farchnad

CPV: Audio-visual equipment · Installation services of radio, television, sound and video equipment · Repair and maintenance services of audio-visual and optical equipment · Television and radio receivers, and sound or video recording or reproducing apparatus

The lotProcurement structure

single lot · value published
Lot #1Renewal 5 yrs 1 moSMEVCSEPublished value£25,000
Contract period: 12 Oct 2026 – 11 Nov 2031 (5 yrs 1 mo) · up to 11 Nov 2033 with extensionsValue: £25,000 exc. VAT · £30,000 inc. VAT
Delivery: WalesEligibility: SME eligibleVCSE eligible
Extensions: The Council reserves the right to make additional purchases of Works/Goods/Services of a similar nature and scope under the contract, on the same terms and conditions, during the contract period, including any approved extensions. Mae'r Cyngor yn cadw'r hawl i wneud pryniannau ychwanegol o Waith/Nwyddau/Gwasanaethau o natur a chwmpas tebyg o dan y contract hwn, ar yr un telerau ac amodau, yn ystod cyfnod y contract, gan gynnwys unrhyw estyniadau a gymeradwyir · The contract will run for an initial period 4 weeks. The installation, commissioning and training are to be completed within 4 weeks of contract commencement. Maintenance is an optional element of the contract and, where awarded by the Council, will run for an initial period of 5 years following successful completion and acceptance of the installation, with an option to extend for a further period of up to 2 years, subject to agreement by both parties. Bydd y contract yn rhedeg am gyfnod cychwynnol o 4 wythnos. Rhaid cwblhau’r gwaith gosod, comisiynu a hyfforddi o fewn 4 wythnos i ddyddiad cychwyn y contract. Mae cynnal a chadw yn elfen ddewisol o’r contract ac, os caiff ei ddyfarnu gan y Cyngor, bydd yn rhedeg am gyfnod cychwynnol o 5 mlynedd yn dilyn cwblhau a derbyn y gwaith gosod yn llwyddiannus, gyda’r opsiwn i’w ymestyn am gyfnod pellach o hyd at 2 flynedd, yn amodol ar gytundeb y ddau barti.

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 30%
Published sub-criteria (2)
  • Technical: 70%
  • Commercial: 30%
Published award criteria (2)
  • Technical
  • Commercial
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Closed
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
24 Aug 2026, 16:10 BST
Last source update
24 Aug 2026, 16:10 BST
Authority reference
itt_126045
FTS notice number
2026/S 000-080516
Latest notice
Tender notice (UK4)
Classification (CPV)
Audio-visual equipmentInstallation services of radio, television, sound and video equipmentRepair and maintenance services of audio-visual and optical equipmentTelevision and radio receivers, and sound or video recording or reproducing apparatus
Delivery area
Wales (UKL14)
Official registry OCID
ocds-h6vhtk-06eae6 Find a Tender

How it was run

Official notice
Run through: Sell2Wales · Who buys & how to bid on Sell2Wales
Supplier login requiredElectronic submission allowed
Access & registration note: Free Wales registration; eTenderWales runs on Jaggaer
Submission deadline
15 Sept 2026, 12:00 BST
Clarification deadline
8 Sept 2026, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

etenderwales.ukp.app.jaggaer.com/home.html ↗

The Council is using the eTenderWales portal for the tender process. Tenderers must submit their tender submission via the eTenderWales portal. All documentation will be available electronically via the portal. Tenders will only be accepted electronically via the eTenderWales portal. Bids submitted by any other method will be rejected.The tender is findable on eTenderWales through searching for itt_126045 - Ceredigion - Replacement of Infrared Interpretation and Assisted Listening System.

Timeline

24 Aug 2026 → 12 Oct 2026 · 4 dates
  1. Tender notice published59 days ago
    24 Aug 2026, 16:10 BST
  2. Clarification questions by44 days ago
    8 Sept 2026, 12:00 BST
  3. Submission deadline37 days ago
    15 Sept 2026, 12:00 BST
  4. Contract starts11 days ago
    12 Oct 2026, 00:00 BST

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    24 Aug 2026, 16:10 BST
    UK4

Contracting authority & participating public bodies

Cyngor Sir Ceredigion County Council

Contracting authorityPublic authority - sub-central governmentWelsh devolved regulations apply GB-PPON: PRYH-5713-PHLR Neuadd y Cyngor, Aberaeron, Wales, SA46 0PAContact email, phone

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender