Official UK procurement notice
CCTV Supply and Install for Class 165 & 166
Authority: FIRST GREATER WESTERN LIMITED (Public body)
What is being bought
Published requirement descriptionGWR required a supplier to supply and install Closed-Circuit Television (CCTV) devices/units and systems across the GWR 165 & 166 fleet (16X). A 5-year programme of supply and installation with the aim to enhance passenger and staff safety and security.
- How the procedure runs: Procedure: This Procurement is being conducted in accordance with the Procurement Act 2023 using the Competitive Flexible Procedure. The stages will be: • Stage One - Conditions of Participation (referred to as PQQ in the e-procurement portal) • Stage Two - Main ITT The evaluation will be a two-stage approach - the bidders PQQ will be evaluated first and a minimum of the three highest scoring submission will be invited to submit tender responses in Stage Two. Due to the nature and technical requirements of the contract opportunity, the Client (GWR) will be using certain mandatory Conditions of Participation with pass/fail and weighted criteria that all Tenderers must pass in order for their tender submission to be accepted and evaluated. These Conditions of Participation will relate to: • Legal capacity • Financial capacity, and • Technical ability
CPV: Installation services of electrical equipment · Installation services of radio, television, sound and video equipment
The lotProcurement structure
single lot · value publishedLot #1AwardedPublished value£3,200,000
- Condition of participationshortlisting
A minimum of the three highest scoring tenderers will be invited to Stage Two of this procurement.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (1)
- Conditions of Participation (Stage One): 100%
Published award criteria (1)
- Conditions of Participation (Stage One): The Conditions of Participation stage will have both Pass/Fail criteria and percentage weighted criteria. The scoring criteria is detailed in the e-procurement portal for bidders to review. A minimum of the three highest scoring tenderers from Stage One will be invited to Stage Two. In Stage Two, the criteria will be 55% for Quality 5% acceptance of T&Cs 40% Price
- Condition of participationshortlisting
A minimum of the three highest scoring tenderers will be invited to Stage Two of this procurement.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Utilities
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 16 May 2025, 08:57 BST
- Last source update
- 6 Mar 2026, 14:56 GMT
- Award evaluation window
- Submission end – 13 Jan 2026
- FTS notice number
2025/S 000-051427- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-051540Find a Tender
- How it runs
Procedure:
This Procurement is being conducted in accordance with the Procurement Act 2023 using the Competitive Flexible Procedure.
The stages will be:
- Stage One - Conditions of Participation (referred to as PQQ in the e-procurement portal)
- Stage Two - Main ITT
The evaluation will be a two-stage approach - the bidders PQQ will be evaluated first and a minimum of the three highest scoring submission will be invited to submit tender responses in Stage Two.
Due to the nature and technical requirements of the contract opportunity, the Client (GWR) will be using certain mandatory Conditions of Participation with pass/fail and weighted criteria that all Tenderers must pass in order for their tender submission to be accepted and evaluated.
These Conditions of Participation will relate to:
- Legal capacity
- Financial capacity, and
- Technical ability
How it was run
Official notice- Requests to participate (first stage)
- 22 Sept 2025, 12:00 BST
- Submission deadline
- 22 Sept 2025, 12:00 BST
- Clarification deadline
- 15 Sept 2025, 17:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
success.medius.com/documentation/source… ↗
Submissions will be made through GWRs e-procurement portal Wax Digital. Details provided when bidder registers an interest.
Timeline
16 May 2025 → 18 Mar 2026 · 11 dates- Planning notice published16 May 2025, 08:57 BST
- Market engagement20 Jun 2025, 23:59 BST
Scope
As required by RIS-8250-RST Reporting High Risk Defects, GWR must ensure that their suppliers are made aware of or advise GWR of Safety Related Defects which adversely, or have the potential to, affect safety on the railway. The passenger and cab door overhaul that forms the scope of this work are safety critical in nature.
The successful supplier will work with the nominated GWR project manager to satisfy the requirements of ENG 0900 00 Safety Critical Supplier Audit. This process follows the now withdrawn ACOP/EC/1003 Issue 1B code of practice.
Where the Service also requires contractors to visit GWR Engineering locations, the requirements of ENG-1005-00-FT Management of Contractors and Visitors must also be followed. This procedure has standard requirements such as Risk Assessment and Method Statements, as well as detailing site-specific requirements and hazards. The work is to be undertaken at Reading Train Care Depot and Bristol St Phillips Marsh depot where doorway level access is available.
As such the successful supplier will demonstrate company processes in a quality management system, ideally supported by appropriate industry accreditation such as RISAS accreditation. For the individuals completing the work evidence of health and competence to undertake this activity will be required.
Welfare facilities are available at the depot for use by contractors, including food heating, changing, washing and showering. Provision of PPE, tooling and consumable items will be the supplier's responsibility.
Contract
Estimated contract lifetime: 5 years
Estimated contract value: £4 million inc VAT
Due to the competing demands within the 16X fleet into GWR the schedule will be agreed upon tender award with a start date no later than September 2026.
Supplier Presentations
GWR would welcome presentations from interested suppliers who have the capability and capacity to deliver the requirements above. GWR want to better understand what suppliers can offer in terms of supply, install and innovation.
The presentations will take place on:
25th June 2025 and 26th June 2025 between 10am - 3pm
Location: Reading Train Care Depot.
Presentations will be booked in for 1.5 hours, this will be 1 hour for presentations and 30 minutes for Q&A.
To request a date and time, interested suppliers should email and copy both in:
Site address and site sign in process will then be sent across, along with an agreed timeslot.
This Notice will close on 20.06.25 at 10am.
- Next notice expected14 Jul 2025, 23:59 BST
- Tender notice published27 Aug 2025, 08:56 BST
- Clarification questions by15 Sept 2025, 17:00 BST
- Submission deadline394 days ago22 Sept 2025, 12:00 BST
- Award decision expected by281 days ago13 Jan 2026, 23:59 GMT
- Contract starts262 days ago2 Feb 2026
- Assessment summaries sent230 days ago6 Mar 2026
- Latest notice published229 days ago6 Mar 2026, 14:56 GMT
- Standstill ends217 days ago18 Mar 2026, 23:59 GMT
Notice history
8 events · 3 releases on Find a Tender · since 16 May 2025- Preliminary market engagement notice published16 May 2025, 08:57 BSTUK2
- Tender notice published27 Aug 2025, 08:56 BSTUK4
- Published value published: £3,200,00027 Aug 2025, 08:56 BST
- Status changed to active27 Aug 2025, 08:56 BST
- Procurement method changed27 Aug 2025, 08:56 BST
- Contract award notice published6 Mar 2026, 14:56 GMTUK6
- Status changed to complete6 Mar 2026, 14:56 GMT
- Contract signature expected1 Apr 2026, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| OCULAR INTEGRATION LIMITED6 Apr 2026 – 5 Apr 2031 | £3,738,711 inc. VAT | 2 Mar 2026standstill to 18 Mar 2026 | Standstill |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- OCULAR INTEGRATION LIMITEDAwarded supplier
Official documents & specifications (5)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications
- Bidding documents and specifications Registration of interest (access to documents) Please follow the link to register your interest and gain access to the tender documentation. Once you have registered your interest, a link to the tender stage will be sent via email which will enable you to submit your tender stag…
Notices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender