Find a TenderAwardedContract details notice

Published 27 Mar 2026, 10:13 GMT

Official UK procurement notice

CCTV Maintenance Services · UK public procurement notice

Official notice

Authority: THE UNIVERSITY OF ULSTER (Education)

ServicesOpen procedureAbove thresholdSME suitable

Sectors: Repair & Maintenance (50)Recreational, cultural and sporting services (92) Delivery: Northern Ireland (UKN)

Published estimate£247,000≈ £62k / year · £296,400 inc. VAT5.3% below published estimate

Submissions closed 8 May 2026awarded 9 Jun 2026

Awarded to ADVANCED OVERWATCH LIMITED

Contract term 4 yrsends 31 Jul 2030 · up to 31 Jul 2034 with extensions · starts 1 Aug 2026

What is being bought

Published requirement description

The Supplier shall provide CCTV Maintenance Services to the University to provide:

CCTV equipment Maintenance Services on all campuses.
Planned Preventative Maintenance (PPM) and Comprehensive maintenance for normal tear and tear; and damage caused by the Supplier.
Non-Comprehensive maintenance including equipment.
Non-scheduled call outs for repairs and equipment replacement for non-normal wear and tear which are not the fault of the Supplier including vandalism, accidental damage and misuse.
Updating of software and licences.
Readjustment and relocation of cameras field of vision.
Replacement of existing cameras and associated equipment including monitors, recording equipment, batteries; including installation and commissioning of replacement equipment.
Training University staff and Associate staff on correct usage of CCTV systems.

Not divided into lots: The reason for not dividing into lots is uniformity to ensure one service provider is contracted for the provision of services at all campus locations. Awarding one contract should maximise potential economies of scale for the service provider and reduce contract management with multiple contractors.
The authority expects to re-tender this requirement around 4 Feb 2030, 23:59 GMT.

CPV: Closed circuit television services · Repair and maintenance services of security equipment

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 4 yrsSMEPublished value£247,000

Contract period: 1 Aug 2026 – 31 Jul 2030 (4 yrs) · up to 31 Jul 2034 with extensionsValue: £247,000 exc. VAT · £296,400 inc. VAT

Delivery: Northern IrelandEligibility: SME eligible

Extensions: The option to procure additional CCTV Maintenance Services where extra CCTV systems are added over the life of the contract at any University campus. ADDITIONAL INFORMATION In the event that the Contract is terminated prior to expiry of the proposed initial four (4) year contract period, the University reserves the right (but shall not be obliged) in that instance to offer the second ranked most advantageous Supplier from this Competition (second ranked Supplier), the opportunity to enter into a replacement contract with the University on the basis of the same contract terms, rather than undertaking a re-procurement exercise at that point. Any replacement contract entered into will be for the remaining unexpired initial contract period, with the same ability for the University to extend by a further period or periods of up to 48 months. Entry into any replacement contract with the second ranked Supplier shall be subject to that second ranked Supplier’s offer (including its tender pricing) remaining unchanged from that originally proposed at the tender return deadline. In the event that either: (a) the second ranked Supplier is unable or unwilling to stand over its original tender offer to the University; or (b) the second ranked Supplier is unable or unwilling to enter into a replacement contract with the University on the basis of the same contract terms; or (c) the second ranked Supplier declines the opportunity to enter into a replacement contract with the University for any reason, then the University reserves the right to approach the next highest ranking most advantageous Supplier from this Competition in turn on the same basis. This process may, at the University’s discretion, continue until all ranked Suppliers have been exhausted or the University decides, at its sole discretion, to undertake a re-procurement exercise. · Initial term of 4 years with provision to extend for any periods up to and including 48 months.

50610000 Repair and maintenance services of security equipment 92222000 Closed circuit television services

Pre-qualification & selection criteria (PQQ)2

Economic & financial standing
As stated in the tender documentation.
Technical & professional ability
As stated in the tender documentation.

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 40%Price: 60%

Published sub-criteria (2)

Quality Submission: 40%
Commercial Submission: 60%

Published award criteria (2)

Commercial Submission
Quality Submission

Conditions of participation2

Economic & financial standing
As stated in the tender documentation.
Technical & professional ability
As stated in the tender documentation.

What this means for your bid

Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Yes · next expected 4 Feb 2030
First published: 27 Mar 2026, 10:13 GMT
Last source update: 24 Jul 2026, 14:22 BST
Award evaluation window: Submission end – 10 Jun 2026
Authority reference: CfT_6336216
FTS notice number: 2026/S 000-028337
Latest notice: Contract details notice (UK7)
Classification (CPV): Closed circuit television servicesRepair and maintenance services of security equipment
Delivery area: Northern Ireland (UKN)
Official registry OCID: ocds-h6vhtk-067615 Find a Tender

How it was run

Official notice

Run through: eTendersNI · Who buys & how to bid on eTendersNI

Supplier login requiredElectronic submission allowedLanguage: EN

Access & registration note: Free Northern Ireland registration

Submission deadline: 8 May 2026, 15:00 BST
Clarification deadline: 27 Apr 2026, 15:00 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

etendersni.gov.uk ↗

Timeline

27 Mar 2026 → 1 Aug 2026 · 7 dates

Tender notice published208 days ago
27 Mar 2026, 10:13 GMT
Clarification questions by177 days ago
27 Apr 2026, 15:00 BST
Submission deadline166 days ago
8 May 2026, 15:00 BST
Assessment summaries sent133 days ago
10 Jun 2026, 00:00 BST
Award decision expected by132 days ago
10 Jun 2026, 23:59 BST
Latest notice published89 days ago
24 Jul 2026, 14:22 BST
Contract starts81 days ago
1 Aug 2026, 00:00 BST

Notice history

5 events · 3 releases on Find a Tender · since 27 Mar 2026

Tender notice published
27 Mar 2026, 10:13 GMT
UK4
Contract award notice published
10 Jun 2026, 12:50 BST
UK6
Status changed to complete
10 Jun 2026, 12:50 BST
Contract signature expected
3 Jul 2026, 23:59 BST
scheduled
Contract details notice published
24 Jul 2026, 14:22 BST
UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £233,8941 award exc. VAT

Bids received 32 from SMEs

Contracts signed 1latest 24 Jul 2026

Awarded to	Value	Date	Status
ADVANCED OVERWATCH LIMITEDSME1 Aug 2026 – 31 Jul 2030 · up to 31 Jul 2034Extensions: Initial term of 4 years with provision to extend for any periods up to and including 48 months. · Options: The right to additional purchases while the contract is valid. The option to procure additional CCTV Maintenance Services where extra CCTV systems are added over the life of the contract at any University campus. ADDITIONAL INFORMATION In the event that the Contract is terminated prior to expiry of the proposed initial four (4) year contract period, the University reserves the right (but shall not be obliged) in that instance to offer the second ranked most advantageous Supplier from this Competition (second ranked Supplier), the opportunity to enter into a replacement contract with the University on the basis of the same contract terms, rather than undertaking a reprocurement exercise at that point. Any replacement contract entered into will be for the remaining unexpired initial contract period, with the same ability for the University to extend by a further period or periods of up to 48 months. Entry into any replacement contract with the second ranked Supplier shall be subject to that second ranked Supplier's offer (including its tender pricing) remaining unchanged from that originally proposed at the tender return deadline. In the event that either: (a) the second ranked Supplier is unable or unwilling to stand over its original tender offer to the University; or (b) the second ranked Supplier is unable or unwilling to enter into a replacement contract with the University on the basis of the same contract terms; or (c) the second ranked Supplier declines the opportunity to enter into a replacement contract with the University for any reason, then the University reserves the right to approach the next highest ranking most advantageous Supplier from this Competition in turn on the same basis. This process may, at the University's discretion, continue until all ranked Suppliers have been exhausted or the University decides, at its sole discretion, to undertake a re-procurement exercise.	£233,894	9 Jun 2026	Awarded

Contracts

CCTV Maintenance Services · ADVANCED OVERWATCH LIMITEDSME
Signed
24 Jul 2026
Value
£233,894
Period
1 Aug 2026 – 31 Jul 2030 · up to 31 Jul 2034 with extensions
Status
active
Extensions
Initial term of 4 years with provision to extend for any periods up to and including 48 months.
Options
The option to procure additional CCTV Maintenance Services where extra CCTV systems are added over the life of the contract at any University campus. ADDITIONAL INFORMATION In the event that the Contract is terminated prior to expiry of the proposed initial four (4) year contract period, the University reserves the right (but shall not be obliged) in that instance to offer the second ranked most advantageous Supplier from this Competition (second ranked Supplier), the opportunity to enter into a replacement contract with the University on the basis of the same contract terms, rather than undertaking a reprocurement exercise at that point. Any replacement contract entered into will be for the remaining unexpired initial contract period, with the same ability for the University to extend by a further period or periods of up to 48 months. Entry into any replacement contract with the second ranked Supplier shall be subject to that second ranked Supplier's offer (including its tender pricing) remaining unchanged from that originally proposed at the tender return deadline. In the event that either: (a) the second ranked Supplier is unable or unwilling to stand over its original tender offer to the University; or (b) the second ranked Supplier is unable or unwilling to enter into a replacement contract with the University on the basis of the same contract terms; or (c) the second ranked Supplier declines the opportunity to enter into a replacement contract with the University for any reason, then the University reserves the right to approach the next highest ranking most advantageous Supplier from this Competition in turn on the same basis. This process may, at the University's discretion, continue until all ranked Suppliers have been exhausted or the University decides, at its sole discretion, to undertake a re-procurement exercise.
3 agreed KPIs: N/A - contract below £5 million including VAT · N/A - contract below £5 million including VAT · N/A - contract below £5 million including VAT
- N/A - contract below £5 million including VAT
- N/A - contract below £5 million including VAT
- N/A - contract below £5 million including VAT

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
3final-stage tenders	2	0	—

Contracting authority & participating public bodies

THE UNIVERSITY OF ULSTER

Contracting authorityPublic authority - sub-central governmentNorthern Irish devolved regulations apply GB-COH: RC000726 · GB-PPON: PDLT-6268-MWZV Finance Office, Coleraine, Northern Ireland, BT52 1SAContact email

Bidders & participating suppliers

1 commercial party on the notice

ADVANCED OVERWATCH LIMITEDAwarded supplierGB-COH: NI644972GB-PPON: PCYN-6138-MNWG 1st Floor Beresford House, Coleraine, Northern Ireland, BT52 1GEContact email

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender24 Jul 2026, 14:22 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender10 Jun 2026, 12:50 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender27 Mar 2026, 10:13 GMT