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Published 29 Jan 2025, 16:05 GMT

Official UK procurement notice

CCTV Maintenance and Capital Works Programme for Chelmsford City Council and Epping Forest District Council

Authority: Chelmsford City Council (Local council)·Consortium: 2 public authorities

2 lotsGoodsOpen procedureMax 2 lots per supplier

Sectors: Security, fire-fighting, police and defence equipment (35)Repair & Maintenance (50) Delivery: East of England (UKH3)

Published estimate£1,000,000envelope for 2 lots

Submissions closed 28 Feb 2025awarded 18 Mar 2025

Awarded to Link CCTV Systems Limited2 awards

Contract term Varies by lotfirst lot 4 yrs from 1 Apr 2025 · see each lot

What is being bought2 lots · detail below

Published requirement description

Chelmsford City Council is tendering on behalf of 3 local authorities for the provision of CCTV Capital Works and/or a maintenance. The procurement process will be an open procedure for the provision of new equipment, including installation and integration with the current system, and the establishment of a maintenance agreement for the current system alongside the maintenance of the enhanced equipment.

The Council is looking to fulfil two separate contracts which cover the following:

Contract 1 – CCTV Capital Works & Maintenance on behalf of Chelmsford City Council and Maldon District Council

Contract 2- CCTV Maintenance Contract – Epping Forest District Council

CPV: Repair and maintenance services of audio-visual and optical equipment · Security cameras · Security equipment · Surveillance and security systems and devices

Lots and requirements (2)Procurement structure

2 lots · all with a published value (£1,045,000 together) · win at most 2 of them · same evaluation weights on every lot

Lot #1Contract 1 – CCTV Capital Works & Maintenance on behalf of Chelmsford City Council and Maldon District CouncilAwarded 4 yrsPublished value£1,000,000

CCTV Capital Works & Maintenance on behalf of Chelmsford City Council and Maldon District Council. Additional information: To respond to this opportunity please click here: www.delta-esourcing.com/respond/2CJ8PJ27H4 ↗

Contract period: 1 Apr 2025 – 31 Mar 2029 (4 yrs)

Delivery: East of England · Essex

Variant bids: not allowed

35121000 Security equipment 35125300 Security cameras

Lot #2Contract 2 CCTV Maintenance Contract – Epping Forest District CouncilAwarded 2 yrsPublished value£45,000

Epping Forest District Council - CCTV Annual Reactive Maintenance Contract

Contract period: 1 Apr 2025 – 31 Mar 2027 (2 yrs)

Delivery: East of England · Essex

Variant bids: not allowed

35121000 Security equipment 35125300 Security cameras 50340000 Repair and maintenance services of audio-visual and optical equipment

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored · same split on all 2 lots

Quality: 60%Price: 40%

Published sub-criteria (2)

Quality Criteria: 60%
Cost Criteria: 40%

Published award criteria (2)

Quality Criteria: 60
Cost Criteria: 40

What this means for your bid

Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Goods
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: No (one-off requirement)
First published: 29 Jan 2025, 16:05 GMT
Last source update: 22 May 2025, 15:12 BST
Award evaluation window: 28 Feb 2025 – …
FTS notice number: 2025/S 000-025080
Classification (CPV): Repair and maintenance services of audio-visual and optical equipmentSecurity camerasSecurity equipmentSurveillance and security systems and devices
Delivery area: East of England (UKH3)
Official registry OCID: ocds-h6vhtk-04d71d Find a Tender

Publisher note: To view this notice, please click here: https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=952411788 GO Reference: GO-2025522-PRO-30686457

How it was run

Official notice

Run through: Delta eSourcing · Who buys & how to bid on Delta

Public notice page · account needed to bidLanguage: EN

Access & registration note: Free Select account; no DUNS asked at signup

Submission deadline: 28 Feb 2025, 12:00 GMT
Submission channel: {"electronicSubmission","written"}
Accepted languages: en
Bid validity: 90 days from the deadline
Bids opened: 28 Feb 2025, 12:00 GMT

Detailed submission instructions & authority contactsFrom official release

www.delta-esourcing.com/tenders/UK-title/2CJ… ↗

Timeline

28 Feb 2025 → 22 May 2025 · 4 dates

Submission deadline
28 Feb 2025, 12:00 GMT
Bids opened
28 Feb 2025, 12:00 GMT
Contract starts
1 Apr 2025, 00:00 BST
Notice published
22 May 2025, 15:12 BST

Notice history

1 event · 3 releases on Find a Tender

Status changed to complete
22 May 2025, 15:12 BST

Published amendments (1 · 0 deadline changes)

When	What	Before	After	Shift
—	TextIs this contract subject to renewals? · II.2.7)	No	Contract 1 - Chelmsford City Council is subject to a 4 + 1 year contract Contract 2- Epping Forest District Council is subject to a 2+1+1+1 year contract.

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. For more information about this opportunity, please visit the Delta eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-Chelmsford:-Surveillanc…

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 2

Awarded value £600,0002 contracts exc. VAT

Bids received 8

Contracts signed 2latest 18 Mar 2025

Awarded to	Value	Date	Status
Lot 1 · Contract 1 – CCTV Capital Works & Maintenance on behalf of Chelmsford City Council and Maldon District Council1 award
Link CCTV Systems LimitedSME	—	—	Awarded
Lot 2 · Contract 2 CCTV Maintenance Contract – Epping Forest District Council1 award
Link CCTV Systems LimitedSME	—	—	Awarded

Contracts

CCTV Maintenance Contract – Epping Forest District Council · Link CCTV Systems LimitedSME
Signed
18 Mar 2025
Value
£100,000
Period
… – 31 Mar 2027
Status
active
CCTV Capital Works & Maintenance on behalf of Chelmsford City Council and Maldon District Council · Link CCTV Systems LimitedSME
Signed
13 Mar 2025
Value
£500,000
Period
… – 31 Mar 2029
Status
active

Bid statistics published by the authority

Lot	Bids	SME	VCSE	Valid bid range
1 · Contract 1 – CCTV Capital Works & Maintenance on behalf of Chelmsford City Council and Maldon District Council	4bids	—	—	—
2 · Contract 2 CCTV Maintenance Contract – Epping Forest District Council	4bids	—	—	—

Contracting authority & participating public bodies

2 public bodies on the notice

Chelmsford City Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Civic Centre, Duke Street, Chelmsford, East of England, CM1 1JEContact name, email, phone Published organisation website ↗

Consortium members and other public bodies

Epping Forest District CouncilContracting authority Epping, East of EnglandContact email

Dispute resolution & review bodies

High Court of England and WalesReview body London

Bidders & participating suppliers

1 commercial party on the notice

Link CCTV Systems LimitedAwarded supplier05425987 Unit 13,, Gateway 1000 Whittle Way, Stevenage, East of England, SG1 2FPContact email, phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.