Official UK procurement notice
CCTV & Door Entry Systems
Authority: ASTER GROUP LIMITED (Public body)
Sectors: Radio, television, communication, telecommunication and related equipment (32)Security, fire-fighting, police and defence equipment (35)Construction Materials & Prefab (44)+2 more Delivery: Delivery location not published
Published estimate £5,500,000≈ £1.4m / year · £6,600,000 inc. VAT · 1 value update
Submissions closed 5 Jul 2025
Contract term 4 yrsup to 6 yrs with extensions · starts 21 Nov 2025
What is being bought
Published requirement descriptionfor the provision of servicing, maintenance, emergency response, and installation services for Door Entry Systems, Automatic Opening Equipment, and CCTV Systems across Aster Group's housing stock. The contract will be split into two geographical Lots – East (London, Hampshire, and Wiltshire) and West (Dorset, Somerset, Devon, and Cornwall) – and will cover routine cyclical servicing, responsive repairs, out-of-hours emergency works, and the supply and installation of new systems where required. The appointed supplier(s) will support Aster’s compliance with statutory duties and internal standards, while delivering performance improvements, enhanced resilience, and value for money. The proposed contract duration is 4 years, with two optional 1-year extensions, under Aster’s amended JCT 2016 Measured Term Contract.
How the procedure runs: This procurement is being conducted under the Competitive Flexible Procedure in accordance with section 20 of the Procurement Act 2023. The process is structured as a two-stage procedure, consisting of the following steps: Request to Participate – PSQ Stage (Current Stage): Suppliers are invited to submit responses to this more…
Pre-Selection Questionnaire (PSQ), which will be evaluated on a pass/fail and scored basis. The PSQ assesses economic and financial standing, technical and professional ability, and compliance with relevant legislation and policies. Only those Participants who meet the minimum requirements and score sufficiently in the evaluation will progress to the next stage. Shortlisting: Aster Housing intends to invite between 3 and 5 highest scoring Participants per Lot to submit a full tender. However, Aster reserves the right to include any additional suppliers whose scores fall within 5 points of the highest scoring bidder, to preserve competition. Invitation to Tender – ITT Stage: Shortlisted Participants will receive an Invitation to Tender (ITT), which includes the detailed specification, contract terms, evaluation methodology, and pricing documents. This stage will evaluate the final bid submissions based on quality and cost criteria. Clarification and Final Bid Submission: A single round of clarifications will be permitted during the ITT period. Final tenders must be submitted by the stated deadline. Evaluation will be conducted by an internal panel in accordance with the published criteria. Standstill and Award: Following evaluation and moderation, a formal award decision will be communicated. A standstill period will apply in accordance with the Act. The contract will then be finalised and mobilised, with notices published on the central digital platform.
CPV: Closed-circuit surveillance system · Door locks · Fire doors · Installation of doors · Installation of doors and windows · Installation of doors and windows and related components · Surveillance and security systems and devices · Surveillance services · Surveillance system · Telemetry surveillance system · Video-surveillance system · Windows, doors and related items
The lotProcurement structure
single lot · value publishedLot #1Lot 0001CancelledRenewalPublished valueAED 5,500,000
- Value
- AED 5,500,000 exc. VAT · AED 6,600,000 inc. VAT
- Extensions
- Two 1 year extensions available
32235000 Closed-circuit surveillance system32323500 Video-surveillance system32441100 Telemetry surveillance system35120000 Surveillance and security systems and devices35125000 Surveillance system44221000 Windows, doors and related items
What it takes to win
Evaluation split and conditions of participation as published — the tender pack may add moreHow bids were scored
- Simple description — At this stage, suppliers will be assessed against defined selection criteria to ensure they have the necessary capability, experience, and financial standing to deliver the contract. The selection criteria include: Financial standing – minimum annual turnover of £3.3 million Technical and professional ability – relevant experience delivering similar contracts Insurance cover – confirmation of required insurances (e.g. public liability, employers’ liability, professional indemnity) Compliance checks – confirmation of legal and regulatory compliance, including exclusion grounds under the Procurement Act 2023 Operational capability – ability to deliver services across the specified regions and meet response times Health and safety, data protection, and equality policies – appropriate policies and procedures in place Suppliers will be evaluated on a pass/fail basis for minimum requirements, and scored on qualitative responses to determine shortlisting for the next stage.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Works
- Notice status
- Cancelled
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- No (one-off requirement)
- First published
- 8 May 2026, 13:45 BST
- Last source update
- 8 May 2026, 13:45 BST
- Award evaluation window
- Submission end — 27 Oct 2025, 23:59 GMT
- Latest notice
- Procurement termination notice (UK12)
- Classification (CPV)
- Delivery area
- Not published
- Official registry OCID
ocds-h6vhtk-05520eFind a Tender
- How it runs
This procurement is being conducted under the Competitive Flexible Procedure in accordance with section 20 of the Procurement Act 2023. The process is structured as a two-stage procedure, consisting of the following steps: Request to Participate – PSQ Stage (Current Stage): Suppliers are invited to submit responses to this Pre-Selection Questionnaire (PSQ), which will be evaluated on a pass/fail and scored basis. more…
The PSQ assesses economic and financial standing, technical and professional ability, and compliance with relevant legislation and policies. Only those Participants who meet the minimum requirements and score sufficiently in the evaluation will progress to the next stage. Shortlisting: Aster Housing intends to invite between 3 and 5 highest scoring Participants per Lot to submit a full tender. However, Aster reserves the right to include any additional suppliers whose scores fall within 5 points of the highest scoring bidder, to preserve competition. Invitation to Tender – ITT Stage: Shortlisted Participants will receive an Invitation to Tender (ITT), which includes the detailed specification, contract terms, evaluation methodology, and pricing documents. This stage will evaluate the final bid submissions based on quality and cost criteria. Clarification and Final Bid Submission: A single round of clarifications will be permitted during the ITT period. Final tenders must be submitted by the stated deadline. Evaluation will be conducted by an internal panel in accordance with the published criteria. Standstill and Award: Following evaluation and moderation, a formal award decision will be communicated. A standstill period will apply in accordance with the Act. The contract will then be finalised and mobilised, with notices published on the central digital platform.
How it was run
Official notice- Expression of interest (EOI)
- 5 Jul 2025, 00:59 BST
- Submission deadline
- 5 Jul 2025, 00:59 BST
- Electronic submission
- Allowed
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
All PSQ Responses must be submitted electronically via the In-Tend portal: www.in-tendorganiser.co.uk (Select Aster Group from the list of organisations) Participants are strongly advised to familiarise themselves with the Portal and allow sufficient time to complete and upload their submission ahead of the deadline. Late submissions will not be accepted. Submission Deadline: 12:00:00 (midday) on 11/07/2025 Participants must not submit any part of their PSQ Response via more…
email. Any attempt to do so may result in disqualification. Once submitted, a confirmation pop-up will appear on the Portal. It is the Participant’s responsibility to ensure this confirmation is received and to verify their documents have been successfully uploaded.Timeline
6 published dates · Europe/London- Tender notice published23 Jun 2025, 17:03 BST
- Expressions of interest by5 Jul 2025, 00:59 BST
- Submission deadline5 Jul 2025, 00:59 BST
- Award decision expected by327 days ago27 Oct 2025, 23:59 GMT
- Contract starts303 days ago21 Nov 2025, 00:00 GMT
- Latest notice published134 days ago8 May 2026, 13:45 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics — not a forecastAwards 1
| Awarded to | Value | Date | Status |
|---|---|---|---|
| supplier not published | — | 8 May 2026 | CancelledSection 20 compliance and TUPE implications |
Notice history
6 events · 2 releases on Find a Tender · since 23 Jun 2025- Procurement termination notice published8 May 2026, 13:45 BSTUK12
- Published value updated8 May 2026, 13:45 BSTwas £5,500,000
- Status changed to cancelled8 May 2026, 13:45 BST
- Procurement method changed8 May 2026, 13:45 BST
- Buyer details updated8 May 2026, 13:45 BST
- Tender notice published23 Jun 2025, 17:03 BSTUK4
Contracting authority & participating public bodies
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications PSQ
- Conflict of interest declarationNot published
Notices published for this procedure
- Procurement termination notice Procurement termination notice on Find a Tender
- Tender notice Tender notice on Find a Tender