Official UK procurement notice
CC5781 Production and Event Management Services for LBTH
Authority: Tower Hamlets
What is being bought
Published requirement descriptionTower Hamlets is seeking an experienced outdoor production and events management company to support the Tower Hamlets Arts, Parks & Events Team with the delivery of council-organised events and to provide occasional support to the duty management of corporate, commercial and private events that take place in the borough’s parks and open spaces. The appointed bidder may also be requested to undertake production and event management services for other council departments.
Tenders for this single-vendor framework agreement are sought from suitable companies that have experience of managing a wide range of outdoor festival events, including management of large-scale, outdoor events in an urban environment for an audience capacity of 20,000+.
CPV: Recreational-area services
How this framework works
From the published notice- Bids received
- 8 bids received · 1 suppliers appointed
The lotProcurement structure
single lot · no lot value publishedLot #1Tower Hamlets Council has an established, high-quality programme of Council organised,…Awarded
Tower Hamlets Council has an established, high-quality programme of Council organised, commercial, community and corporate events. This vibrant arts programme brings together young and old from across the borough and the UK and provides cultural experiences for all.
Historically, the Council has organised a number of regular events each year. However, the Council is unable to guarantee a minimum number of events or level of work as all events are subject to confirmation depending on budgets and Council priorities.
This single-vendor framework agreement will primarily support the Council’s Arts and Events programme of annual events and any special projects that arise linked to national and Council initiatives. In addition, the supplier may be required to support the corporate, commercial and private events programme through on-site management services.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 60%
- Price: 40%
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
- “CC5781 Production and Event Management Services for LBTH” is a framework: the contest is a place on its panel, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 27 Feb 2024, 14:47 GMT
- Last source update
- 13 May 2025, 12:19 BST
- Award evaluation window
- 2 Apr 2024 – …
- Authority reference
DN712040- FTS notice number
2025/S 000-020803- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-043d32Find a Tender
How it was run
Official notice- Appointment period ends
- 29 Mar 2024, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 2 Apr 2024, 12:00 BST
Timeline
29 Mar 2024 → 13 May 2025 · 3 dates- Admission / appointment period endsperiod end, not a bid countdown29 Mar 2024, 12:00 GMT
- Bids opened2 Apr 2024, 12:00 BST
- Notice published13 May 2025, 12:19 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete13 May 2025, 12:19 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Contract 020803-2025-CC5781-1
- Signed
- 5 Mar 2025
- Value
- £690,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 8bids · 8 electronic | 8 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- London Borough of Tower HamletsReview body
Framework contractors & participating bidders
1 commercial party on the notice- Gary Beestone LimitedFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.