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Published 3 Mar 2023, 18:09 GMT

Official UK procurement notice

CBT - HR and Payroll System Technology and Implementation Partner

Official notice

Authority: Leeds City Council (Local council)

ServicesOpen procedure
Sectors: IT Services & Software (72) Delivery: Yorkshire & Humber (UKE42)
Published estimate£4,500,000≈ £1.1m / year36.9% below published estimate
Submissions closed 3 Apr 2023awarded 1 Jul 2023
Awarded to MHR International UK Limited
Contract term 4 yrsends 22 May 2027 · extension options published · starts 23 May 2023

What is being bought

Published requirement description

The Council is seeking to procure new Core HR and payroll technology alongside an Implementation and Transformation Partner that will work with the Council to:

a) Successfully implement the new Cloud based Core HR/Payroll solution including integration with the Council’s new finance system which is Microsoft Dynamics for Finance and Operations (D365).

b) Adopt leading practice HR/payroll processes through implementation, transforming the people operation of the Council.

c) Implement the solution by April 2024 as set out in Appendix B (Implementation Roadmap).

d) Implement the Core HR and Payroll solution in such a way that it allows the integration of additional modules for occupational health, health and safety, recruitment, selection, on-boarding and induction and learning and development by October 2024. These modules either being provided by the Core HR/ Payroll supplier or other supplier(s).

CPV: IT services: consulting, software development, Internet and support · Software-related services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 4 yrsPublished value£4,500,000
Contract period: 23 May 2023 – 22 May 2027 (4 yrs)
Delivery: Yorkshire & Humber · Leeds
Extensions: 4 x 24 month extension options · 4 x 24 month extensionsVariant bids: not allowed
72000000 IT services: consulting, software development, Internet and support

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 30%
Published sub-criteria (2)
  • Method Statement Questions: 70%
  • Price: 30%
Published award criteria (2)
  • Method Statement Questions: 70
  • Price: 30
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
3 Mar 2023, 18:09 GMT
Last source update
20 Oct 2023, 11:41 BST
Award evaluation window
3 Apr 2023 – …
Authority reference
65366
FTS notice number
2023/S 000-031005
Classification (CPV)
IT services: consulting, software development, Internet and supportSoftware-related services
Delivery area
Yorkshire & Humber (UKE42)
Official registry OCID
ocds-h6vhtk-03ae35 Find a Tender
Contract terms
Performance terms

As set out in the tender documentation

How it was run

Official notice
Run through: EU-Supply (CTM) · Who buys & how to bid on EU-Supply
Public notice page · account needed to bidLanguage: EN
Access & registration note: Free · 5–10 minutes
Submission deadline
3 Apr 2023, 12:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
3 Apr 2023, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

uk.eu-supply.com/app/rfq/rwlentrance_… ↗

Timeline

3 Apr 2023 → 20 Oct 2023 · 4 dates
  1. Submission deadline
    3 Apr 2023, 12:00 BST
  2. Bids opened
    3 Apr 2023, 12:00 BST
  3. Contract starts
    23 May 2023, 00:00 BST
  4. Notice published
    20 Oct 2023, 11:41 BST

Notice history

1 event · 3 releases on Find a Tender
  1. Status changed to complete
    20 Oct 2023, 11:41 BST
Published amendments (1 · 0 deadline changes)
WhenWhatBeforeAfterShift
—TextII.I.5£4500000.00£6500000.00
—TextII.2.6£4500000.00£6500000.00

1 amendment published without a description.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £2,839,5911 contract exc. VAT
Bids received 5
Contracts signed 1latest 1 Jul 2023
Awarded toValueDateStatus
MHR International UK Limited£2,839,591 †—Awarded

Contracts

  • CBT - HR and Payroll System Technology and Implementation Partner · MHR International UK Limited

    Signed
    1 Jul 2023
    Value
    £2,839,591
    Period
    … – 22 May 2027
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
5bids · 5 electronic · 5 from abroad———

Contracting authority & participating public bodies

Leeds City Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services 171459162 Civic Hall, 3rd Floor West, , Leeds, Yorkshire & Humber, LS1 1URContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • The High Court of JusticeReview body London

Bidders & participating suppliers

1 commercial party on the notice
  • MHR International UK LimitedAwarded supplier1852206 Ruddington Hall, Ruddington, Nottingham, East Midlands, NG11 6LLContact email, phone

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria