Official UK procurement notice
CBC-2192-T-ZH Fire Systems and Equipment Servicing and Maintenance
Authority: Central Bedfordshire Council (Local council)
What is being bought
Published requirement descriptionCentral Bedfordshire Council is seeking a suitably qualified and BAFE-registered contractor to provide planned preventative maintenance, inspection, testing, repair and emergency call-out services for fire safety systems and equipment across its housing portfolio.
Services include fire alarms, dry risers, fire extinguishers, sprinkler and mist systems, fire blankets, and automatic smoke ventilation systems, together with asset management and statutory compliance reporting.
CPV: Installation services of fire protection equipment · Repair and maintenance services of gas-detection equipment
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The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£405,000
- Economic & financial standing
Tenderers must demonstrate satisfactory economic and financial standing and provide the information requested within the Procurement Specific Questionnaire and Financial Standing Template (Appendix 6). Suppliers must register on the Central Digital Platform and provide Core Supplier Information, including financial information and exclusion grounds information in accordance with the Procurement Act 2023. The Council reserves the right to assess financial standing and exclude suppliers that do not demonstrate sufficient financial capacity to deliver the Contract.
- Technical & professional ability
Tenderers must demonstrate relevant experience, technical competence and capability in the provision of fire systems and equipment servicing, maintenance and responsive repair services. Suppliers must evidence experience of delivering similar contracts, appropriately qualified and competent personnel, suitable health and safety arrangements, and the ability to provide services across Central Bedfordshire Council's housing stock and associated premises. Tenderers must also demonstrate compliance with all relevant legislation, regulatory requirements, British Standards and manufacturer recommendations applicable to fire systems and associated fire safety equipment.
What it takes to wini
Evaluation split and conditions of participation as published; the tender pack may add morei
Published award criteria (3)
- Quality: Assessment of the supplier's proposed method of service delivery, resources, technical competence, industry standards and training arrangements, contract management and monitoring arrangements, health and safety management, and communication and customer care proposals.
- Price: Evaluation of the completed Pricing Schedule based on the total net tendered price in accordance with the pricing methodology detailed in the procurement documents.
- Social Value: Evaluation of Social Value commitments using the Council's Social Value Calculator and supporting qualitative submission, including delivery of social, economic and environmental benefits within Central Bedfordshire.
- Economic & financial standing
Tenderers must demonstrate satisfactory economic and financial standing and provide the information requested within the Procurement Specific Questionnaire and Financial Standing Template (Appendix 6). Suppliers must register on the Central Digital Platform and provide Core Supplier Information, including financial information and exclusion grounds information in accordance with the Procurement Act 2023. The Council reserves the right to assess financial standing and exclude suppliers that do not demonstrate sufficient financial capacity to deliver the Contract.
- Technical & professional ability
Tenderers must demonstrate relevant experience, technical competence and capability in the provision of fire systems and equipment servicing, maintenance and responsive repair services. Suppliers must evidence experience of delivering similar contracts, appropriately qualified and competent personnel, suitable health and safety arrangements, and the ability to provide services across Central Bedfordshire Council's housing stock and associated premises. Tenderers must also demonstrate compliance with all relevant legislation, regulatory requirements, British Standards and manufacturer recommendations applicable to fire systems and associated fire safety equipment.
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
- Turnover usually expected at this size: about £404,446 (twice the annual value).
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula. Turnover is an indicative market norm (≈2× annual value), not a published condition.
Competition analysis · published record, not a forecast of who will bid
How Central Bedfordshire Council buys Repair and maintenance services of measuring, testing and checking apparatus (CPV 5041), and who usually turns up
Central Bedfordshire Council’s published record next to the market for the same work. Frameworks and DPS are left out: they draw different bid counts. Whole-market view: Repair and maintenance services of measuring, testing and checking apparatus (CPV 5041) →
How the contest usually goes
Winner shares use published awards; bid and price charts use contested lots.
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The counts under this question show how many awards have a known supplier size.
Small firms have won here. Neither number says whether you qualify; it describes who has been winning.
i
Local means the winner is registered in the region where that award was delivered. The market figure counts awards delivered in East of England (authority’s region).
Most of this buyer’s recorded winners were registered in the region where that award was delivered.
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Half of these awards have an award date within 61 days of the bid deadline.
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Both shares are minimums: some awards have no bid count.
Direct awards or one recorded bid are common here. Check the route before spending time on a bid.
How many bids did past lots attract?
i
1 bid13% / 6%
2–329% / 17%
4–632% / 25%
7+26% / 53%
How did awards compare with estimates?
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Below estimate32% / 36%
Within ±2%53% / 42%
Above estimate16% / 21%
Assess each lot i
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Open a lot for its forecast, this buyer’s previous supplier and possible competitors, from published award history, not a bid list
Lot #1CPV 5041Published estimate£405k
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Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative.
1 bid6%
2–311%
4–647%
7+37%
i
Based on 1 comparable award. Each lot reflects its own category; forecasts for different lots of the same notice are not comparative.
Middle 50%£350k–£405k
Estimate£405k
Who has supplied this buyer on similar work? i
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No earlier contract of this buyer matches this lot on the published record.
Who could compete for this lot? i
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| Supplier | Won in this category | Live contracts | Award vs estimate |
|---|---|---|---|
| £60m12 awards in 36m · last 3 months ago | 3 live · £7.3m i | at estimate n=10 | |
| £29m54 awards in 36m · last 2 months ago | 10 live · £7.8m i | at estimate n=11 | |
ADT Fire & SecurityLarge | £12m38 awards in 36m · last 2 months ago | 5 live · £6.6m i | at estimate n=5 |
| £5.6m15 awards in 36m · last 1 month ago | 7 live · £2.5m i | no comparable pairs | |
| £5.1m6 awards in 36m · last 4 months ago | 4 live · £1.2m i | 24% below n=2 |
About this data
- Estimates, labelled. The price range, possible competitors and earlier-work matches are our estimates from past awards, not published facts, win chances or price advice. The buyer’s own record and the wider market are shown apart, never mixed.
- Source. Official UK public procurement notices (Find a Tender and Contracts Finder), reused under the Open Government Licence v3.0, updated through the day and rebuilt nightly. Not every figure uses both feeds, and each one shows how many records it rests on: see the methodology. Spotted something wrong? Tell us.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Open for tender
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 13 Nov 2026, 17:27 GMT
- Last source update
- 13 Nov 2026, 17:30 GMT
- Award evaluation window
- Submission end – 27 Jan 2027
- Authority reference
CBC-2192-T-ZH- FTS notice number
2026/S 000-108230- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Not published
- Official registry OCID
ocds-h6vhtk-07bc2cFind a Tender- Contract terms summary
Central Bedfordshire Council's standard payment terms are 30 days from receipt of a valid invoice. Suppliers may elect to participate in the Council's Supplier Incentive Scheme, which offers accelerated payment in exchange for a rebate, as detailed in the procurement documentation.
- Risks
Key risks include failure to meet statutory inspection and maintenance requirements for fire safety systems, failure to achieve service response times, insufficient qualified resources, supply chain disruption affecting replacement parts and equipment, failure to comply with health and safety requirements, failure to maintain business continuity, and failure to satisfy regulatory requirements applicable to fire systems and associated equipment. Contract execution remains subject to completion of statutory consultation requirements.
How to participate & submission route
Official notice Submit via In-tend- Requests to participate (first stage)
- —
- Tender submission deadline
- 14 Dec 2026, 12:00 GMT
- Clarification deadline
- 3 Dec 2026, 17:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Tender responses must be submitted electronically via the Central Bedfordshire Council In-Tend e-Tendering Portal. Suppliers must register and log in to access the procurement documents and submit their tender response. Responses submitted by any other means will not be accepted. All tender documents must be completed and returned in accordance with the Instructions to Suppliers and associated procurement documentation. Portal: supplier.in-tend.co.uk/centralbedfordshire/… ↗
Timeline
13 Nov 2026 → 1 Apr 2027 · 5 dates- Tender notice published2h ago13 Nov 2026, 17:27 GMT
- Today13 Nov 2026
- Clarification questions byin 19 days3 Dec 2026, 17:00 GMT
- Submission deadlinein 30 days14 Dec 2026, 12:00 GMT
- Award decision expected byin 75 days27 Jan 2027, 23:59 GMT
- Contract startsin 138 days1 Apr 2027, 00:00 BST
Notice history
3 events · 2 releases on Find a Tender · since 13 Nov 2026- Tender notice published13 Nov 2026, 17:27 GMTUK4
- Tender notice published13 Nov 2026, 17:30 GMTUK4
- Deadline moved to 14 Dec 2026, 12:00 GMT13 Nov 2026, 17:30 GMT+1 days · was 13 Dec 2026, 12:00 GMT
Commercial outcome & contract awards
Nothing awarded yet- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
Official documents & specifications (3)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Full procurement documentation is available via the Council's e-tendering portal. Suppliers must register and log in to the In-Tend portal to access and download the Invitation to Tender, Tender Response Document, Specification, Pricing Schedule, Contract Documents and associated…
Notices published for this procedure
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender