Find a TenderAwardedContract details notice
Published 17 Dec 2025, 13:24 GMT

Official UK procurement notice

CBC-1887-T-TS Passenger Lift Maintenance

Official notice

Authority: Central Bedfordshire Council (Local council)

ServicesOpen procedureAbove thresholdSME suitable
Published estimate£450,000≈ £150k / year · £539,999 inc. VAT20% below published estimate
Submissions closed 23 Jan 2026awarded 26 Feb 2026
Awarded to RJ Lifts Group Ltd
Contract term 3 yrsends 31 Mar 2029 · up to 31 Mar 2031 with extensions · starts 1 Apr 2026

What is being bought

Published requirement description

Passenger Lift Maintenance

Please read and follow the information and guidance supplied below and within the Tender documents, this will help with your tender submission.

Word count limits apply, any information going over will not be considered.

Respond to ALL questions.

Additional documents or information not required will be disregarded.

Please note timeline with regards to questions and submission dates.

All communications, correspondences and clarifications must be sent via the In-tend portal.

Do not contact the Service area for information, please use the correspondence facility

Regularly view the Clarification tab for updates or responses to questions received by bidders.

Questions asked together with the response, will be made available to all bidders (if not Private and Confidential), this to ensure a fair and consistent approach to all.

Avoid uploading your return just prior to closing deadline as you may incur IT issues and we will not accept Tender Returns via e-mail.

The Council will provide as much support and information as it can to help guide you through the Tender process. If there is anything you are not sure of or need clarification on, please contact the Procurement lead using the correspondence facility within the In-tend electronic tendering system.

Opting In

To inform us of your decision to participate and to be able to submit a tender you will be required to Opt In. Opting In will confirm to us of your involvement and your intention to submit a tender return.

Opting Out Will confirm that you are no longer interested in submitting a tender return. You will be able to provide a reason as to your decision if you wish. This will cease any system-generated communications. You will be able to opt back in at any point.

Target contract commencement date: 1st April 2026 Contract term: 3 years +1+1 optional

S20 notice concluded - Contract start 01042026 Contract End: 31032029 with a further 2 years optional

CPV: Lift-maintenance services · Lifts

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 3 yrsPublished value£450,000
Contract period: 1 Apr 2026 – 31 Mar 2029 (3 yrs) · up to 31 Mar 2031 with extensionsValue: £450,000 exc. VAT · £539,999 inc. VAT
Delivery: East of England
Extensions: 3 years +1+1 optional

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
  • Simple description: Award criteria outlined within the Tender documents

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
17 Dec 2025, 13:24 GMT
Last source update
13 May 2026, 17:09 BST
Award evaluation window
Submission end – 16 Feb 2026
Authority reference
CBC-1887-T-TS
FTS notice number
2025/S 000-083849
Latest notice
Contract details notice (UK7)
Classification (CPV)
Lift-maintenance servicesLifts
Delivery area
East of England (UKH)
Official registry OCID
ocds-h6vhtk-05f7e4 Find a Tender

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
23 Jan 2026, 12:00 GMT
Clarification deadline
16 Jan 2026, 23:09 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/centralbedfordshire/… ↗

Registration is required to access tender documents and further details

Timeline

17 Dec 2025 → 22 May 2026 · 8 dates
  1. Tender notice published315 days ago
    17 Dec 2025, 13:24 GMT
  2. Clarification questions by285 days ago
    16 Jan 2026, 23:09 GMT
  3. Submission deadline278 days ago
    23 Jan 2026, 12:00 GMT
  4. Award decision expected by254 days ago
    16 Feb 2026, 23:59 GMT
  5. Assessment summaries sent240 days ago
    3 Mar 2026
  6. Contract starts211 days ago
    1 Apr 2026, 00:00 BST
  7. Latest notice published168 days ago
    13 May 2026, 17:09 BST
  8. Standstill ends159 days ago
    22 May 2026, 23:59 BST

Notice history

5 events · 3 releases on Find a Tender · since 17 Dec 2025
  1. Tender notice published
    17 Dec 2025, 13:24 GMT
    UK4
  2. Contract award notice published
    13 May 2026, 16:53 BST
    UK6
  3. Status changed to complete
    13 May 2026, 16:53 BST
  4. Contract details notice published
    13 May 2026, 17:09 BST
    UK7
  5. Contract signature expected
    23 May 2026, 23:59 BST
    scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £360,0001 award exc. VAT
Bids received 55 from SMEs
Contracts signed 1latest 12 May 2026
Awarded toValueDateStatus
RJ Lifts Group LtdSMEPassenger Lift Maintenance24 May 2026 – 31 Mar 2029 · up to 1 Apr 2031Extensions: 2 years optional£360,00026 Feb 2026Awarded

Contracts

  • Passenger Lift Maintenance · RJ Lifts Group LtdSME

    Signed
    12 May 2026
    Value
    £360,000
    Period
    24 May 2026 – 31 Mar 2029 · up to 1 Apr 2031 with extensions
    Status
    active
    Extensions
    2 years optional
    1 agreed KPI: Appendix 7D - Performance Measures
    • Appendix 7D - Performance Measures, Performance Measures - KPI 1 to 3 and KPI 6 to 7 = 100% KPI 1 Passenger Entrapment Call out completed on time (1 hour) KPI 2 Call out attended on time normal working hours (within 2 hours) KPI 3 Call out attended on time outside normal working hours (within 3 hours) KPI 4 and 5 = 96% KPI 4 All Orders completed to target KPI 5 Documentation uploaded to CBC Housing Management System / Sharepoint within 5 working days of work completion KPI 6 Accurate invoices submitted within 28 days of order completion KPI 7 Social Value – to added on award of contract

Bid statistics published by the authority

BidsSMEVCSEValid bid range
5final-stage tenders50—

Contracting authority & participating public bodies

Central Bedfordshire Council

Contracting authorityPublic authority - sub-central government GB-PPON: PVNH-1137-QJBX Priory House, Monks Walk, Chicksands, Shefford, East of England, SG17 5TQContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice
  • RJ LiftsAwarded supplierGB-COH: 12939666 Unit 1 Galveston Grove, Stoke-On-Trent, West Midlands, ST4 3PEContact email, phone

Official documents & specifications (4)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender