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Published 27 Jun 2024, 11:21 BST

Official UK procurement notice

Catering Services Framework · UK public procurement notice

Official notice

Authority: University of Sheffield (Education)

Framework agreementServicesOpen procedureSME suitable
Sectors: Hotel, restaurant and retail trade services (55) Delivery: Yorkshire & Humber (UKE32)
Framework ceiling (notional)£540,000framework ceiling, not attributable revenue
Submissions closed 30 Jul 2024awarded 13 Sept 2024

What is being bought

Published requirement description

4143/AMRC/CK/24 Catering Services FrameworkThe University of Sheffield wishes to invite tenders for Catering Services/Contract on behalf of the Advanced Manufacturing Research Centre, Catcliffe, South Yorkshire.The Advanced Manufacturing Research Centre (AMRC) are seeking to create a catering services framework agreement. Our intention is to create this agreement with no greater than four suppliers, which will not guarantee any supplier any subsequent orders, but will enable the University to use approved suppliers without the need for further competition. This will enable the provision of catering services across multiple sites, within close proximity, in the Rotherham and Sheffield area.The AMRC has a requirement for the supply of high-quality hospitality to suit a range of requirements including hot and cold refreshments, breakfasts, cakes, pastries, hot served lunches, cold served lunches, finger buffets and canapes. Tender Process and Documentation:This procurement

CPV: Canteen and catering services · Catering services · Catering services for other enterprises or other institutions

How this framework works

From the published notice
Places
up to 4 suppliers · 4 bids received (1.0 per place) · 3 appointed

The lotProcurement structure

single lot · value published
Lot #1The Advanced Manufacturing Research Centre (AMRC) are seeking to create a catering…AwardedRenewalPublished value£540,000

The Advanced Manufacturing Research Centre (AMRC) are seeking to create a catering services framework agreement. Our intention is to create this agreement with no greater than four suppliers, which will not guarantee any supplier any subsequent orders, but will enable the University to use approved suppliers without the need for further competition. This will enable the provision of catering services across multiple sites, within close proximity, in the Rotherham and Sheffield area.The AMRC has a requirement for the supply of high-quality hospitality to suit a range of requirements including hot and cold refreshments, breakfasts, cakes, pastries, hot served lunches, cold served lunches, finger buffets and canapes.

Delivery: Yorkshire & Humber · AMRC, Catcliffe, Rotherham
Extensions: To be renewed annually on each anniversaryVariant bids: not allowed
55500000 Canteen and catering services55520000 Catering services55523000 Catering services for other enterprises or other institutions

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 30%
Published sub-criteria (2)
  • Quality: 70%
  • Cost: 30%
Published award criteria (2)
  • Quality: 70
  • Cost: 30
Conditions of participation1
  • Suitability

    N/A

What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
  • “Catering Services Framework” is a framework: the contest is a place on its panel, up to 4 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
27 Jun 2024, 11:21 BST
Last source update
10 Oct 2024, 08:05 BST
Award evaluation window
30 Jul 2024 – …
Authority reference
4143/AMRC/CK/24
FTS notice number
2024/S 000-032507
Classification (CPV)
Canteen and catering servicesCatering servicesCatering services for other enterprises or other institutions
Delivery area
Yorkshire & Humber (UKE32)
Official registry OCID
ocds-h6vhtk-0472f1 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Review and risk notes
Review procedure

The contracting authority will incorporate a minimum 10 day standstill period at the point information on the award of contract is communicated to tenderers. This period allows unsuccessful tenderers to seek a further debriefing before the contract is entered into. If an appeal regarding the award of contract cannot be resolved, the Public Contracts Regulations 2015 (as amended) provide for aggrieved parties to take action in the High Court (England, Wales and Northern Ireland). Any such action should be brought promptly (generally within 30 days).

Publisher note: High Court of Justice, 7 Rolls Building, Fetter Lane, EC4 1NL, London, United Kingdom

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Appointment period ends
30 Jul 2024, 12:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bids opened
30 Jul 2024, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/sheffield ↗

Timeline

30 Jul 2024 → 10 Oct 2024 · 3 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    30 Jul 2024, 12:00 BST
  2. Bids opened
    30 Jul 2024, 12:00 BST
  3. Notice published
    10 Oct 2024, 08:05 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    10 Oct 2024, 08:05 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 3admitted to the panel · see the list ↓
Bids received 44 from SMEs
Contracts signed 1latest 13 Sept 2024

1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Catering Services Framework

    Signed
    13 Sept 2024
    Value
    £540,000
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
4bids · 4 electronic4——

Contracting authority & participating public bodies

2 public bodies on the notice

The University of Sheffield

Contracting authorityEducationBody governed by public lawEducation Arts Tower, Sheffield, Yorkshire & Humber, S10 2TNContact name, email Published organisation website ↗

Other public bodies

  • European UnionFunder

Dispute resolution & review bodies

  • High Court of Justice, 7 Rolls Building, Fetter Lane, EC4 1NL, London, United KingdomReview body London

Framework contractors & participating bidders

3 commercial parties on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria