Official UK procurement notice
Catering Point of Sale and Stock Management Solution
Authority: The Corporate Officer of the House of Commons and The Corporate Officer of the House of Lords
What is being bought
Published requirement descriptionSupply, installation, and maintenance of an integrated Electronic Point of Sale (EPOS) and associated equipment, and inventory management solution, for Parliament's catering function.
Further details can be found in the Statement of Requirement on our InTend eSourcing portal.
CPV: Accounting machines and cash registers · Barcode readers · Financial transaction processing and clearing-house services · Installation services (except software) · Inventory management software package · Point of sale (POS) software package · Transaction-processing software package
The lotProcurement structure
single lot · value publishedLot #1The solution, whether provided by a sole supplier or multiple suppliers in partnership…RenewalPublished value£3,000,000
The solution, whether provided by a sole supplier or multiple suppliers in partnership with one acting as lead supplier, must allow for data to be shared between the stock inventory and ePOS elements.
The authority is looking to appoint a single supplier contract through the Open procedure for a maximum contract term of 8 years (initially a 5-year term with potentially three 12-month extensions). An invitation to tender (ITT) will be issued providing full details of the requirement.
The procurement will be carried out on the Houses of Parliament's e-procurement portal: in-tendhost.co.uk/parliamentuk ↗ and any interested party should register on the portal now.
If you have previously registered with In-Tend, please follow the link shown which will redirect you to the home page, where you can log on using your existing username and password to register an expression of interest. If you have registered and forgotten your username and password, click on the 'forgotten password' link on the In-Tend homepage. Please keep this username and password secure and do not pass it to any third parties. If you are experiencing problems, please contact the PPCS business support team via email: [email protected] or call 44 (0)2072191600 for further assistance. Additional information: Additional can be obtained by registering on Intend eSourcing Portal
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- No (one-off requirement)
- First published
- 13 Jan 2023, 12:57 GMT
- Last source update
- 28 Feb 2023, 19:21 GMT
- Award evaluation window
- 30 Mar 2023 – …
- Authority reference
PI1301508- FTS notice number
2023/S 000-005928- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-039746Find a Tender
- Electronic trading
- e-invoicing allowed · electronic payment
Publisher note: The Houses of Parliament are responsible for operating a wide range of catering, refreshment and retail facilities to support Members, Peers, staff, contractors and visitors across 5 buildings within the Parliamentary Estate. The House of Commons and House of Lords are separate reporting entities and operate separate business functions to manage purchasing, receiving, food & beverage control, accounting and finance. Facilities across both Houses include table-service restaurants, self-service restaurants, bars, café/snack bars, coffee bars, banqueting rooms for private functions, souvenir gift shops and the occasional pop-up shops. The Authority require that the solution, whether provided by a sole supplier, or multiple suppliers in partnership, allows for the applicable sharing of data between the Stock and ePOS elements, resulting in an effective solution. Whilst the solution will operate in both Houses, these are separate organisations, and we require the solution to be able to reflect this, including in the segregation of data. The Houses of Parliament currently operate 31 outlets on the Parliamentary Estate; there are 12 within the House of Lords and 19 within the House of Commons; The solution will operate across outlets in both House of Commons and House of Lords. Per annum, the outlets cumulatively generate over 2.5 million sales transactions across food, bar and gift shop services. During periods of high volume, total daily transactions may be up to 13,000 food sales, 2,000 retail (souvenir) sales and several hundred bar sales.
How it was run
Official notice- Submission deadline
- 30 Mar 2023, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Participation fee
- document
- Bid validity
- 210 days from the deadline
- Bids opened
- 30 Mar 2023, 12:10 BST
Timeline
13 Feb 2023 → 30 Mar 2023 · 4 dates- Next notice expected13 Feb 2023
- Notice published28 Feb 2023, 19:21 GMT
- Submission deadline30 Mar 2023, 12:00 BST
- Bids opened30 Mar 2023, 12:10 BST
Notice history
3 events · 2 releases on Find a Tender · since 28 Feb 2023- Status changed to active28 Feb 2023, 19:21 GMT
- Procurement method changed28 Feb 2023, 19:21 GMT
- Deadline published: 30 Mar 2023, 12:00 BST28 Feb 2023, 19:21 GMT
Contracting authority & participating public bodies
Dispute resolution & review bodies
- The High Court of JusticeReview body
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria