Official UK procurement notice
Catering Outsourced Services Framework
Authority: LUPC Ltd (Public body)
What is being bought3 lots · detail below
Published requirement descriptionThis invitation to tender ("ITT") is issued by London Universities Purchasing Consortium ("LUPC") for the establishment of a framework agreement for the procurement of Catering Outsourced Services. The services shall be available to use by all members of UKUPC. Further details can be found in the ITT documentation.
The Framework Agreement has been divided into the following Lots:
Lot 1 - Outsourced Catering Services
Lot 2 - Corporate Events Catering
Lot 3 - Catering Consultancy Services
Bidders for Lot 3 may not submit a response against Lot 1 and/or Lot 2.
The specification detailing the requirements is set out in the associated tender pack and should be read before Bidders respond to the ITT.
CPV: Canteen and catering services · Catering services · Catering services for other enterprises or other institutions · School catering services
How this framework works
From the published notice- Places
- up to 15 suppliers
Lots and requirements (3)Procurement structure
3 lots · no lot values published · a supplier may bid for at most 2 and win at most 2 of them · same evaluation weights on every lotLot #1Catering Outsourced ServicesRenewal
The lot includes onsite catering services for regular supply as a fully managed and delivered service across Members in England, Scotland, Wales and Northern Ireland.
Core services include but are not limited to:
- Refectory Services
- Cafeterias
- Student Meal Packages
- Cafes and Coffee Shops
- Grab and Go
- Branded Franchises
- Serviced Hospitality
- Commercial and Corporate Events and
- Licensed Bars
Further details are available in the associated Output Specification.
Lot #2Event Catering ServicesRenewal
The Lot includes all catering services provided to support the delivery of refreshments for corporate and commercial activities across Members nationally.
The focus for this Lot is serviced hospitality and commercial and corporate events.
However, some Members may require additional catering services such as the provision of a cafeteria for specific events.
Further details can be found in the associated Output Specification document.
Lot #3Catering Consultancy ServicesRenewal
The services included within the Contract will be carried out by the Supplier in accordance with the Member Institution’s Specification which will be determined at further competition stage, all relevant legislation governing the catering industry, and in line with the Member Institution’s policy.
Please refer to the Output Specification for further details of the services under Catering Consultancy.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical: 80
- price: 10
Published award criteria (2)
- Technical: 80
- Price: 10
- Suitability
It is expected that those responding to this tender will have some experience in delivering these services to the HE sector and will have experience of responding to call-off processes from a Framework Agreement.
An understanding of the drivers to success (whether this be value for money, sustainability or any other factors) for the UKUPC membership base is important.
- Technical & professional ability
All mandatory UK government legislation relating to catering, food and safety standards and workers conditions must be followed.
- Price carries 10 of 90 points: a 10% discount moves about 1 point. The method statement decides this lot, not the discount.
- “Catering Outsourced Services Framework” is a framework: the contest is a place on its panel, up to 15 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 13 Jul 2022, 14:12 BST
- Last source update
- 9 Feb 2023, 16:09 GMT
- Award evaluation window
- 13 Mar 2023 – …
- FTS notice number
2023/S 000-004073- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-035193Find a Tender
- Electronic trading
- e-invoicing allowed · electronic payment
- Performance terms
Key performance indicators will be assessed through the framework and through the resultant call-off contracts awarded under the framework.
Publisher note: LUPC are planning on re-tendering the existing framework for Outsourced Catering Services for their Members in September 2022. Members are predominantly Higher Education Institutions and Further Education Colleges, but in the case of LUPC also include not-for-profit, public and third-sector organisations from sectors in the arts, sciences and education. This will be the second iteration of the Outsourced Catering Services Framework run by the University Purchasing Consortia and follows on from a particularly difficult time for Members as a result of the Covid-19 pandemic. As such we would like feedback from suppliers either currently working in the HE / FE sector, or who would like to work in the HE/FE sector, to help shape the new iteration of the framework. In terms of the services provided, these may vary across our members dependent upon the nature of the site and/or the requirements. UKUPC are looking to divide the framework into Lots as follows: Lot 1 – Outsourced Catering Services Lot 2 - Office, Corporate and Event Catering Lot 3 - Catering Consultancy Services Please note: There will be no cross over between Lot 3 and Lots 1 and 2. Any organisation applying for Lot 3 must be independent of other Lots to ensure there is no collusion and therefore reduce the risk of bid rigging. We are looking for engagement from the market regarding a number of areas, as per the questionnaire located here: https://forms.office.com/r/7LeGgsTsyG
How it was run
Official notice- Appointment period ends
- 13 Mar 2023, 14:00 GMT
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bids opened
- 13 Mar 2023, 14:00 GMT
Timeline
1 Sept 2022 → 31 Dec 2023 · 5 dates- Next notice expected1 Sept 2022, 00:00 BST
- Notice published9 Feb 2023, 16:09 GMT
- Admission / appointment period endsperiod end, not a bid countdown13 Mar 2023, 14:00 GMT
- Bids opened13 Mar 2023, 14:00 GMT
- Bids must remain valid until31 Dec 2023, 23:59 GMT
Notice history
4 events · 2 releases on Find a Tender · since 9 Feb 2023- Published value published: £125,000,0009 Feb 2023, 16:09 GMT
- Status changed to active9 Feb 2023, 16:09 GMT
- Procurement method changed9 Feb 2023, 16:09 GMT
- Deadline published: 13 Mar 2023, 14:00 GMT9 Feb 2023, 16:09 GMT
Contracting authority & participating public bodies
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria