Official UK procurement notice
CAT-23-001 Catering Equipment Dynamic Purchasing System
Authority: Education Authority NI (Education)·Consortium: 5 public authorities
What is being bought9 lots · detail below
Published requirement descriptionThe Education Authority are seeking to appoint supplier(s) to a Dynamic Purchasing System (DPS) for the supply and delivery of Catering Equipment. This DPS will eventually encompass all Commercial/Heavy and Light equipment required by the EA Catering Service and the permitted users named. Further competitions will be run from the established DPS under 9 distinct lot categories. The DPS will be for an initial period of 10 years, from the date of establishment unless otherwise terminated.
CPV: Catering equipment
How this dynamic market works
From the published notice- Type
- Dynamic market
- Bids received
- 5 bids received · 4 suppliers appointed
- Market period
- 9 yrs 10 mo from 21 May 2024
Lots and requirements (9)Procurement structure
9 lots · all with a published value · a supplier may bid for at most 9 of themEvery one of these 9 lots carries the same published figure, £90,000,000: it is the dynamic market's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Lot #1Cooking EquipmentAwardedceiling above
The award of a framework agreement by Education Authority Northern Ireland (EANI) without prior publication
of a call for competition in the Official Journal of the European Union, in respect of the provision of Bain Maries, Hot Cupboards,
Merchandiser Display Units and Modular Counter Units for EANI CAT-21-001-001 as further described in OJEU Contract Notice.
Lot #2Refrigeration Equipmentceiling above
Lot #3Food Preparation Equipmentceiling above
Lot #4Warewashing Equipmentceiling above
Lot #5Service Counters and Food Display Equipmentceiling above
Lot #6Tablewareceiling above
Lot #7Front of House Equipmentceiling above
Lot #8Back of House Equipmentceiling above
Lot #9Food Transportceiling above
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 20
- Price: 80
- Price carries 80 of 100 points: a 10% discount moves about 8 points. This one is won on the number: sharpen the price before polishing the prose.
- “CAT-23-001 Catering Equipment Dynamic Purchasing System” is a dynamic market: the contest is a place on its panel, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Dynamic market
- Who may use this agreement
- Any qualifying supplier may apply while the market is open
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes
- First published
- 21 Apr 2023, 08:34 BST
- Last source update
- 30 Aug 2024, 17:16 BST
- FTS notice number
2024/S 000-027825- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03c275Find a Tender
Publisher note: These contracts (as awarded via further competitions from CAT-23-001 Catering Equipment Dynamic Purchasing System) are let by the Northern Ireland Education Authority ("EA") and are open to the EA, including NI educational bodies as follows and at some point during the life of the agreement under this DPS these bodies may wish to utilise the agreement and should have access, at any point, with the permission of EA. This agreement is not intended to replace any current agreements that participating or non-participating institutions may already have in place. Primary and Post Primary schools under the control of the EA, Catholic Maintained Schools, Independent Schools in NI, Irish Medium Schools in NI, both Controlled and, Voluntary Grammar Schools, Nursery School for NI (both controlled and Catholic Maintained), school meals kitchens on-site at all of these schools, and Controlled Youth Centres. . https://www.education-ni.gov.uk/services/schools-plus. . Further Education Colleges in NI. https://www.nidirect.gov.uk/contacts/further-education-fe-colleges. . Grant Controlled Integrated Education Schools in NI. https://www.nicie.org/parents/school-finder/. . Independent School in NI. https://www.isc.co.uk/schools/northern-ireland/. . Libraries NI. https://www.librariesni.org.uk/Libraries/. . EA Teachers' and Educational Centres. Council for the Curriculum, Examination and Assessment NI (CCEA) . Armagh Observatory and Planetarium. Middletown Centre for Autism. Controlled Schools Support Council (CSSC). Northern Ireland Council for Integrated Education (NICIE)
How it was run
Official notice- Admission period ends
- 30 Jun 2033, 00:00 BST
- Submission channel
- {"written"}
- Accepted languages
- en
Timeline
18 May 2023 → 30 Jun 2033 · 4 dates- Next notice expected18 May 2023, 00:00 BST
- Contract starts21 May 2024, 00:00 BST
- Notice published30 Aug 2024, 17:16 BST
- Today22 Oct 2026
- Admission / appointment period endsperiod end, not a bid countdown30 Jun 2033, 00:00 BST
Notice history
11 events · 11 releases on Find a Tender · since 31 May 2023- Published value published: £90,000,00031 May 2023, 15:55 BST
- Status changed to active31 May 2023, 15:55 BST
- Procurement method changed31 May 2023, 15:55 BST
- Deadline published: 30 Jun 2033, 00:00 BST31 May 2023, 15:55 BST
- Buyer details updated31 May 2023, 15:55 BST
- Status changed to complete25 Jan 2024, 09:43 GMT
- Procurement method changed25 Jan 2024, 09:43 GMT
- Buyer details updated25 Jan 2024, 09:43 GMT
- Buyer details updated25 Jan 2024, 09:44 GMT
- Buyer details updated20 May 2024, 17:04 BST
- Buyer details updated30 Aug 2024, 17:16 BST
Published amendments (1 · 0 deadline changes)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | TextII.1.1 | CAT-23-001 Catering Equipment Dynamic Purchasing System | Notice of Termination of CAT-23-001 Catering Equipment Dynamic Purchasing System | |
| — | TextII.1.4 | The Education Authority are seeking to appoint supplier(s) to a Dynamic Purchasing System (DPS) for the supply and delivery of Catering Equipment. This DPS will eventually encompass all Commercial/Heavy and Light equipment required by the EA Catering Service and the permitted users named. Further competitions will be run from the established DPS under 9 distinct lot categories. The DPS will be for… | The Education Authority is hereby giving notice of its termination of this DPS. The Termination process will commence immediately upon the sending of this message meaning the DPS agreement will end on Friday 30 August 2024. Please note that no new applications for this DPS will be reviewed. |
The Education Authority is hereby giving notice of its termination of this DPS. The Termination process will commence immediately upon the sending of this message meaning the DPS agreement will end on Friday 30 August 2024. Please note that no new applications for this DPS will be reviewed. All suppliers currently listed on this DPS have already been informed of this action.
Routine re-releases (11)
- 2024-01: 6 releases · 25 Jan 2024, 25 Jan 2024
- 2023-05: 1 release · 31 May 2023
- 2023-04: 1 release · 21 Apr 2023
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast8 suppliers are admitted to this dynamic market without individual award values or dates, see the supplier list below.
Contracts
Contract 015905-2024-CAT-23-001-001-1
- Signed
- 11 Jan 2024
- Value
- £315,874
- Period
- 29 Apr 2024 – 31 Jul 2024
- Status
- active
- Change The original call off contract was for the period 17 October up to 31 July 2024 with an option to extend for one year up to 31 July 2025. The original call off contract was for a maximum value of £210,874.00 this modification is to increase the value of this contract by a maximum of 50% £105,000., Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee: (i) The need for modification has been brought about by circumstances which a diligent contracting authority could not have foreseen. Namely, unprecedented staff shortages in the catering industry and industrial action by staff has meant that Catering Service have had to supplement their service provision by having more ready to eat hot Grab and Go items – the presentation and display of these requires heated display units. This has resulted in increased spend on such items unforeseeable by EANI. Accordingly, a modification of value is required in order to amend the contract to allow the purchase of additional display units. The Education Authority subsequently published a VEAT notice (2024/S 000-001021) to advise the market of its intentions to modify the arrangement on 11 January 2024. (ii) The modification does not alter the overall nature of the contract. Other than the value of the call off contract being increased the nature of the call off contract is not being amended; and (iii) Any increase in price does not exceed 50% of the value of the original contract or framework agreement. The upper estimate of the original contract was £210,874.00 this modification is for £105,000 which is less than 50% of the original maximum value of £210,874.00. This does not exceed 50% of the value of the original contract.
Contract
- Signed
- 2 Nov 2023
- Value
- £421,000
- Period
- … – 31 Jul 2024
- Status
- active
Contract
- Signed
- 2 Nov 2023
- Value
- £133,000
- Period
- … – 31 Jul 2024
- Status
- active
Contract
- Signed
- 2 Nov 2023
- Value
- £480,000
- Period
- … – 31 Jul 2024
- Status
- active
Contract
- Signed
- 2 Nov 2023
- Value
- £453,600
- Period
- … – 31 Jul 2024
- Status
- active
CAT-23-001-001 Bain Maires, Hot Cupboards, Merchandiser Display Units & Modular Counter Units
- Signed
- 17 Oct 2023
- Value
- £210,874
- Period
- … – 31 Jul 2024
- Status
- active
Contract
- Signed
- 17 Oct 2023
- Value
- £302,400
- Period
- … – 31 Jul 2024
- Status
- active
Contract
- Signed
- 17 Oct 2023
- Value
- £223,766
- Period
- … – 31 Jul 2024
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Cooking Equipment | 5bids · 5 electronic · 5 from abroad | 5 | — | — |
Contracting authority & participating public bodies
3 public bodies on the noticeConsortium members and other public bodies
- Education AuthorityContracting authorityBody governed by public lawEducation
- The Education AuthorityContracting authority
Dispute resolution & review bodies
- The UK currently does not have any such bodies with responsibilities for appeal/mediation proceduresReview body
- The UK does not currently have any such bodies with responsibilities for appeal/mediation proceduresReview body
- The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement competitions. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015Review body
Suppliers admitted to the dynamic market
5 commercial parties on the notice- A J STUART CO LTDAdmitted to the market
- ALLIANCE DISPOSABLES IRELAND LIMITEDAdmitted to the market
- Galgorm HygieneAdmitted to the market
- STEPHENS CATERING EQUIPMENT CO LTDAdmitted to the market
- Stephens Catering Equipment Co LtdAdmitted to the marketReview body
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.