Official UK procurement notice
Cassiltoun HA Staircleaning Term Contract 2026
Authority: Cassiltoun Housing Association Ltd. (Housing)
What is being bought
Published requirement descriptionThe provision of a maintenance contract for common stair and close cleaning including: all stairs, landings, close windows, one off or ad-hoc rated services etc. [refer schedule 3] to approximately 154 occupied tenanted or factored closes (which quantity may vary from time to time) within the Employer’s properties (Schedule 1). Provide all necessary cleaning supplies; safe temporary access; and all resultant communication/ quality control including monitoring forms [schedule 7], to closes at Various Addresses, Castlemilk, Glasgow G45.
There are also rated items listed at schedule 2 for pricing one off or ad-hoc services:
Deck scrub to all floors, stairs and landings in an individual close.
Cleaning guano at verandahs.
Deep cleaning composite close flooring.
Cleaning void properties for relet.
Office and office window cleaning.
Bulk removal.
CPV: Building-cleaning services · Cleaning services · Refuse and waste related services · Window-cleaning services
The lotProcurement structure
single lot · no lot value publishedLot #1The tender documents comprise the SPD document [minimum selection standards] and the…AwardedRenewal
The tender documents comprise the SPD document [minimum selection standards] and the Specification of Works [tender & contract document] which includes guidance regarding the Tender Quality Submission [CDP].
Complete and return [upload] tender documents electronically to the PCS postbox facility, which must comprise all of the following for the tender to be valid:
SPD [via SPD Module on PCS]
CDP Tender Quality Submission [word format]
Evidential attachments
Pricing spreadsheet schedules 1&2 [excel format]
Form of Tender and
Schedule 9; Commercially Sensitive Information
The tender evaluation will comprise the SPD, your quality score for your Tender Quality Submission [CDP] and the Contract Sum stated on the Form of Tender.
The submitted SPD will assess the selection criteria as a pass or fail to identify candidates who pass by meeting the specified criteria. Only those candidates who achieve an SPD pass will have their tender quality and cost considered/ evaluated.
The criteria for scoring will be to reach a total percentage score as follows:
Price (tender)- deducting 1% from 100 for every percentage point each tender is in excess of the lowest tender, prior to weighting.
Quality- Tender Quality Submission [CDP] scoring will be maximum 100 marks, submissions ranked in relation to the other candidates based on the Employers’ stated aspirations/ requirements and the information provided by the candidate(s). Tender Quality Submission [CDP] scores will be converted to a percentage, prior to weighting Additional information: Tenderers must refer to the Instructions to Tenderers & Project Criteria at Specification of Works p5
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- CDP quality submission: 70%
- price: 30%
Published award criteria (2)
- CDP quality submission: 70
- Price: 30
- Suitability
Refer to the Specification of Works
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 5 Dec 2025, 14:48 GMT
- Last source update
- 30 Mar 2026, 08:53 BST
- Award evaluation window
- 6 Jan 2026 – …
- Authority reference
6421- FTS notice number
2026/S 000-028850- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05efeaFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
Refer to the Specification of Works
Publisher note: Candidates must Refer to the Instructions to Tenderers at Specification of Works p5 (SC Ref:827899)
How it was run
Official notice- Submission deadline
- 8 Jan 2026, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 6 Jan 2026, 14:00 GMT
Timeline
6 Jan 2026 → 1 Apr 2026 · 4 dates- Bids opened287 days ago6 Jan 2026, 14:00 GMT
- Submission deadline285 days ago8 Jan 2026, 12:00 GMT
- Notice published204 days ago30 Mar 2026, 08:53 BST
- Contract starts202 days ago1 Apr 2026, 00:00 BST
Notice history
2 events · 3 releases on Find a Tender · since 10 Dec 2025- Deadline moved to 8 Jan 2026, 12:00 GMT10 Dec 2025, 09:11 GMT+2 days · was 6 Jan 2026, 12:00 GMT
- Status changed to complete30 Mar 2026, 08:53 BST
Published amendments (1 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineTime limit · IV.2.2 | 6 Jan 2026 | 8 Jan 2026 | +2 d |
| — | Bid openingConditions for opening of tenders · IV.2.7 | 6 Jan 2026 | 8 Jan 2026 | +2 d |
deadline extended due to delayed tender opening date
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Caledonian Maintenance Services LtdSME | £100,096 † | — | Awarded |
Contracts
Contract 028850-2026-6421-1 · Caledonian Maintenance Services LtdSME
- Signed
- 27 Mar 2026
- Value
- £100,096
- Period
- … – 31 Mar 2027
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 7bids · 7 electronic · 7 from abroad | 7 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Glasgow Sheriff CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- Caledonian Maintenance Services LtdAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria