Case Management System (CMS) & Quality Management System (QMS) Software Solution

{
  "id": "007147-2022",
  "tag": [
    "planning"
  ],
  "date": "2022-03-16T12:09:51Z",
  "ocid": "ocds-h6vhtk-032285",
  "buyer": {
    "id": "GB-FTS-7393",
    "name": "Thames Valley Police"
  },
  "tender": {
    "id": "TVP00671",
    "lots": [
      {
        "id": "1",
        "status": "planned",
        "description": "Thames Valley Police (TVP) as the Authority is interested in suppliers that can provide a resilient, highly-flexible, and future-proof CMS & QMS SaaS solution to cover the needs of Forensic teams within TVP and Hampshire Constabulary (HC). The Authority will consider a fully-managed service provision for either a single software solution or two separate systems linked by open application programming interfaces (APIs).\nPrevious PIN notices 2021-532196 (FIU eQMS) and 2021-599027 (FCIU Accreditation Database & Case Management System) have been superseded by the requirements outlined within this PIN.\nThe solution(s) must provide for the provisions outlined in ISO 17020 and 17025, and must be compliant with legislative and regulatory body expectations (including, but not limited to, MOPI, BS-10008 and the Forensic Science Regulator (FSR) codes of conduct and practice).\nIf you are interested in the above please express your interest by emailing\npaula.kibble-white@thamesvalley.police.uk no later than midday on Wednesday 30 March 2022. You will be required to write a short summary of your offering to include:\nThe name of your organisation, company size (e.g. if an SME), and contact details for the individual(s) who will participating in the supplier engagement.\nA short summary of the solution you will be recommending in response to the above, including whether you recommend a single software solution, or two solutions linked by open API.\nA brief overview on your experience with providing a fully-managed SaaS solution to other police forces in relation to CMS & QMS solutions.\nTVP will use an eSourcing system for this competition. The eSourcing system we will use is https://uk.eu-supply.com/login.asp?B=UK\nPlease be advised that in preparation to participate in this competition for this contract that the Cyber essentials scheme is mandatory for central government contracts which involve handling personal information and providing certain ICT products and services. Additional information: Thames Valley Police require all successful suppliers to have NPPV clearance.\nPlease note that, to register, you must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so.\nThere are no documents attached to this PIN to download. We require expressions of interest at this stage."
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryLocation": {
          "description": "Thames Valley Police that cover the counties of Oxfordshire, Berkshire and Buckinghamshire and Hampshire Constabulary cover the counties of Hampshire and the Isle of Wight."
        },
        "deliveryAddresses": [
          {
            "region": "UK"
          }
        ],
        "additionalClassifications": [
          {
            "id": "30236200",
            "scheme": "CPV",
            "description": "Data-processing equipment"
          },
          {
            "id": "48000000",
            "scheme": "CPV",
            "description": "Software package and information systems"
          },
          {
            "id": "48100000",
            "scheme": "CPV",
            "description": "Industry specific software package"
          },
          {
            "id": "48610000",
            "scheme": "CPV",
            "description": "Database systems"
          },
          {
            "id": "48620000",
            "scheme": "CPV",
            "description": "Operating systems"
          },
          {
            "id": "48900000",
            "scheme": "CPV",
            "description": "Miscellaneous software package and computer systems"
          },
          {
            "id": "75241100",
            "scheme": "CPV",
            "description": "Police services"
          }
        ]
      }
    ],
    "title": "Case Management System (CMS) & Quality Management System (QMS) Software Solution",
    "value": {
      "amount": 2700000,
      "currency": "GBP"
    },
    "status": "planned",
    "coveredBy": [
      "GPA"
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "description": "Thames Valley Police (TVP) as the Authority is interested in suppliers that can provide a resilient, highly-flexible, and future-proof CMS & QMS SaaS solution to cover the needs of Forensic teams within TVP and Hampshire Constabulary (HC).",
    "communication": {
      "futureNoticeDate": "2022-07-18T00:00:00+01:00"
    },
    "classification": {
      "id": "48600000",
      "scheme": "CPV",
      "description": "Database and operating software package"
    },
    "mainProcurementCategory": "goods"
  },
  "parties": [
    {
      "id": "GB-FTS-7393",
      "name": "Thames Valley Police",
      "roles": [
        "buyer",
        "centralPurchasingBody"
      ],
      "address": {
        "region": "UK",
        "locality": "Kidlington, Oxon    ",
        "postalCode": "OX5 1NZ",
        "countryName": "United Kingdom",
        "streetAddress": "Police HQ North, Meadow House, The Boulevard, Lang"
      },
      "details": {
        "url": "http://www.thamesvalley.police.uk",
        "buyerProfile": "https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/32823",
        "classifications": [
          {
            "id": "BODY_PUBLIC",
            "scheme": "TED_CA_TYPE",
            "description": "Body governed by public law"
          },
          {
            "id": "03",
            "scheme": "COFOG",
            "description": "Public order and safety"
          }
        ]
      },
      "identifier": {
        "id": "VAT – GB 180 5571 07",
        "legalName": "Thames Valley Police"
      },
      "contactPoint": {
        "url": "https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=44766&B=BLUELIGHT",
        "name": "Paula Kibble-White",
        "email": "paula.kibble-white@thamesvalley.police.uk",
        "telephone": "+44 7800703108"
      }
    }
  ],
  "language": "en",
  "description": "Thames Valley Police work closely with Hampshire Constabulary and since 2011 we have shared a Joint ICT Operations Unit (JOU) for our ICT goods and services. On behalf of Hampshire Constabulary, Thames Valley Police procure all goods and services that support the operations within the ICT JOU.",
  "initiationType": "tender"
}