Find a TenderAwardedContract details notice
Published 3 Mar 2026, 17:49 GMT

Official UK procurement notice

Supply and Delivery of Janitorial Supplies including Laundry Dosing systems and detergent

Official notice

Authority: Derbyshire County Council (Local council)

GoodsOpen procedureAbove thresholdSME suitableVCSE suitable
Published estimate£1,551,764≈ £776k / year · £1,551,764 inc. VAT
Submissions closed 30 Mar 2026awarded 13 May 2026
Awarded to PROFESSIONAL PAPER SUPPLIES LIMITED
Contract term 2 yrsends 31 May 2028 · up to 31 May 2031 with extensions · starts 1 Jun 2026

What is being bought

Published requirement description

Supply and delivery of janitorial products to meet the requirements of various Council departments for the supply of cleaning materials, chemicals, washroom products and

laundry dosing systems and detergent.

The Council wishes to establish a Contract with either a sole supplier or a lead provider with consortia or sub-contracting arrangement to deliver this service. Where there are consortium bids, there must be one lead organisation/management structure who can supply high quality, high performance and cost-efficient products.

Each Council department may have differing needs and requirements relating to the supply, delivery and safe management of the products. The Supplier will be expected to

work collaboratively with each department to meet service specific needs. It is expected this Contract will provide a high level of sales aftercare tailored to the needs of each department.

(It should be noted that this contract may be affected by Local Government Reorganisation (LGR). In accordance with Schedule 8 of the Procurement Act 2023, this contract may be novated to a successor council or otherwise modified to reflect the requirements of any new council arrangements arising from LGR. The exact nature of any modification or novation cannot be determined at this time, but such changes will be managed under both the Procurement Act 2023 and the contractual provisions)

  • The authority expects to re-tender this requirement around 1 Nov 2027, 23:59 GMT.

CPV: Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 2 yrsSMEVCSEPublished value£1,551,764
Contract period: 1 Jun 2026 – 31 May 2028 (2 yrs) · up to 31 May 2031 with extensionsValue: £1,551,764 exc. VAT · £1,551,764 inc. VAT
Delivery: East MidlandsEligibility: SME eligibleVCSE eligible
Extensions: Option to extend for up to 3 further periods of twelve (12) months each, subject to satisfactory performance, appropriate approvals, outcomes, funding availability, price, value for money and need for the service.
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    Please see published tender documentation.

  • Technical & professional ability

    Please see published tender documentation.

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 30%Price: 65%Social value: 5%
Published award criteria (3)
  • Quality
  • Price
  • Social Value
Conditions of participation2
  • Economic & financial standing

    Please see published tender documentation.

  • Technical & professional ability

    Please see published tender documentation.

What this means for your bid
  • Price carries 65 of 100 points: a 10% discount moves about 6.5 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA, CPTPP)
Recurring procurement
Yes · next expected 1 Nov 2027
First published
3 Mar 2026, 17:49 GMT
Last source update
14 Jul 2026, 14:26 BST
Award evaluation window
Submission end – 11 May 2026
Authority reference
CASC002
FTS notice number
2026/S 000-019226
Latest notice
Contract details notice (UK7)
Classification (CPV)
Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products
Delivery area
East Midlands (UKF)
Official registry OCID
ocds-h6vhtk-06618b Find a Tender
Contract terms summary

Please see tender documentation

Review and risk notes
Risks

Legislative changes

and/or

Other external factors, outside of the control of the Council and Provider on a global, national, regional or local level which would require changes to the way in which the contract is performed or the costs associated with delivering services.

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
30 Mar 2026, 10:00 BST
Clarification deadline
16 Mar 2026, 10:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Timeline

3 Mar 2026 → 14 Jul 2026 · 8 dates
  1. Tender notice published227 days ago
    3 Mar 2026, 17:49 GMT
  2. Clarification questions by215 days ago
    16 Mar 2026, 10:00 GMT
  3. Submission deadline201 days ago
    30 Mar 2026, 10:00 BST
  4. Award decision expected by158 days ago
    11 May 2026, 23:59 BST
  5. Assessment summaries sent157 days ago
    13 May 2026, 00:00 BST
  6. Standstill ends147 days ago
    22 May 2026, 23:59 BST
  7. Contract starts138 days ago
    1 Jun 2026, 00:00 BST
  8. Latest notice published94 days ago
    14 Jul 2026, 14:26 BST

Notice history

5 events · 3 releases on Find a Tender · since 3 Mar 2026
  1. Tender notice published
    3 Mar 2026, 17:49 GMT
    UK4
  2. Contract award notice published
    13 May 2026, 18:05 BST
    UK6
  3. Status changed to complete
    13 May 2026, 18:05 BST
  4. Contract signature expected
    23 May 2026, 23:59 BST
    scheduled
  5. Contract details notice published
    14 Jul 2026, 14:26 BST
    UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £1,320,6501 award exc. VAT
Bids received 53 from SMEs
Contracts signed 1latest 4 Jun 2026
Awarded toValueDateStatus
PROFESSIONAL PAPER SUPPLIES LIMITEDSMECASC002 Supply and Delivery of Janitorial Supplies including Laundry Dosing systems and detergent1 Jun 2026 – 31 May 2028 · up to 31 May 2031Extensions: Option to extend for up to 3 further periods of twelve (12) months each, subject to satisfactory performance, appropriate approvals, outcomes, funding availability, price, value for money and need for the service.£1,320,65013 May 2026Awarded

Contracts

  • CASC002 Supply and Delivery of Janitorial Supplies including Laundry Dosing systems and detergent · PROFESSIONAL PAPER SUPPLIES LIMITEDSME

    Signed
    4 Jun 2026
    Value
    £1,320,650
    Period
    4 Jun 2026 – 31 May 2028 · up to 31 May 2031 with extensions
    Status
    active
    Extensions
    Option to extend for up to 3 further periods of twelve (12) months each, subject to satisfactory performance, appropriate approvals, outcomes, funding availability, price, value for money and need for the service.

    No agreed KPIs: Contract value below £5 million.

Bid statistics published by the authority

BidsSMEVCSEValid bid range
5final-stage tenders · 14 at stage one30—

Contracting authority & participating public bodies

Derbyshire County Council

Contracting authorityPublic authority - sub-central government GB-PPON: PWZQ-2162-JJQL County Hall, Matlock, East Midlands, DE4 3AGContact email

Bidders & participating suppliers

1 commercial party on the notice
  • PROFESSIONAL PAPER SUPPLIES LIMITEDAwarded supplierGB-COH: 03767824GB-PPON: PHJZ-3616-ZVPP 2 Hackness Road Northminster Business Park, York, Yorkshire & Humber, YO26 6QRContact email

Official documents & specifications (4)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender