Find a TenderAwarded

Published 16 Jun 2023, 12:24 BST

Official UK procurement notice

Capital Building Works · UK public procurement notice

Official notice

Authority: East Sussex Fire Authority (Police & fire)

WorksOpen procedure

Sectors: Construction & Civil Engineering (45)Repair & Maintenance (50) Delivery: UKSouth East (UKJ)

Published estimate£8,000,000exc. VAT

Submissions closed 21 Jul 2023awarded 29 Nov 2023

Awarded to Trail Group Ltd

What is being bought

Published requirement description

East Sussex Fire Authority wished to award a contract for multiple Capital Works projects over the next 3 years to refurbish stations to reduce the risk of on site fire contaminant products. It is expected each specific project will cost between £50,000 and £600,000.

We plan to spend around £6m across the initial term of this contract but accept that with the constraints on availability of resources and material supply and other factors, we may not manage to achieve it all. We also have a number of ancillary projects that could be included that will increase that value.

CPV: Construction work · Construction work for buildings relating to law and order or emergency services and for military buildings · Floor and wall covering work · Joinery and carpentry installation work · Overhaul and refurbishment work · Painting and glazing work · Plastering work · Repair and maintenance services of building installations · Restructuring work

The lotProcurement structure

single lot · value published

Lot #1East Sussex Fire Authority is seeking to award a contract to support its contract for…AwardedPublished value£8,000,000

East Sussex Fire Authority is seeking to award a contract to support its contract for the provision of building maintenance, repairs and low value improvement works across its estate in East Sussex and Brighton and Hove. This contract will provide for a number of Capital Works projects over the next three years in support of station refurbishments with a view to reduce the risk of on site fire contaminant products. It is expected each specific project will cost between £50,000 and £600,000 to complete.

We have plans at present to spend around £6m across the initial term of this contract but accept that with the constraints on availability of resources and material supply and other factors, we may not manage to achieve it all. We also have a number of ancillary projects relating to our training facilities and the creation of an Engineering hub that may be included with this contract which could increase the value further.

Each project will be subject to affordability and specific budget approval so none can be guaranteed until we discuss site specifics with the successful supplier. However, most of the funding is in place to allow us to proceed at pace.

Suppliers need to be registered to use the portal to respond, but registration is free and further information can be found via uk.eu-supply.com ↗. For problems with registering please contact initially the EU Supply Portal support via [email protected]. If you still have difficulties after doing so, please email [email protected]. Additional information: Where the supplier is in agreement, and we wish to do so, there is an option to extend the contract beyond the initial 36 month period.

Delivery: UK, South East · East Sussex

Variant bids: not allowed

45000000 Construction work 45410000 Plastering work 45420000 Joinery and carpentry installation work 45430000 Floor and wall covering work 45440000 Painting and glazing work 45453000 Overhaul and refurbishment work

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 40%Price: 60%

Published award criteria (2)

Quality: 40%
Price: 60%

What this means for your bid

Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Works
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: No (one-off requirement)
First published: 16 Jun 2023, 12:24 BST
Last source update: 29 Nov 2023, 12:20 GMT
Award evaluation window: 21 Jul 2023 – …
Authority reference: ESFA0272
FTS notice number: 2023/S 000-035184
Classification (CPV): Construction workConstruction work for buildings relating to law and order or emergency services and for military buildingsFloor and wall covering workJoinery and carpentry installation workOverhaul and refurbishment workPainting and glazing workPlastering workRepair and maintenance services of building installationsRestructuring work
Delivery area: UKSouth East (UKJ)
Official registry OCID: ocds-h6vhtk-03d705 Find a Tender

Contract terms

Electronic trading: e-invoicing allowed · electronic payment

How it was run

Official notice

Run through: EU-Supply (CTM) · Who buys & how to bid on EU-Supply

Public notice page · account needed to bidLanguage: EN

Access & registration note: Free · 5–10 minutes

Submission deadline: 21 Jul 2023, 12:00 BST
Submission channel: {"electronicSubmission","written"}
Accepted languages: en
Bid validity: 90 days from the deadline
Bids opened: 21 Jul 2023, 12:00 BST

Detailed submission instructions & authority contactsFrom official release

uk.eu-supply.com/app/rfq/rwlentrance_… ↗

Timeline

21 Jul 2023 → 29 Nov 2023 · 3 dates

Submission deadline
21 Jul 2023, 12:00 BST
Bids opened
21 Jul 2023, 12:00 BST
Notice published
29 Nov 2023, 12:20 GMT

Notice history

1 event · 2 releases on Find a Tender

Status changed to complete
29 Nov 2023, 12:20 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £8,000,0001 contract exc. VAT

Bids received 6

Contracts signed 1latest 29 Nov 2023

Awarded to	Value	Date	Status
Trail Group Ltd	£8,000,000 †	—	Awarded

Contracts

Capital Building Works · Trail Group Ltd
Signed
29 Nov 2023
Value
£8,000,000
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
6bids · 6 electronic	—	—	—

Contracting authority & participating public bodies

East Sussex Fire Authority

Contracting authorityPolice & fireBody governed by public lawPublic order and safety N/A Amberley Block, Church Lane, LEWES, South East, BN7 2DZContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

Royal Institution of Chartered Surveyors (RICS)Review body London

Bidders & participating suppliers

1 commercial party on the notice

The Trail Group LtdAwarded supplier Swanley, South East, BR8 7AG

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.