Official UK procurement notice
Calvay HA Gas Maintenance 2025
Authority: Calvay Housing Association Ltd (Housing)
What is being bought
Published requirement descriptionThe work and services to be undertaken (hereinafter referred to as the Works) comprises the provision of a term maintenance contract for an all-inclusive comprehensive annual inspection, servicing & maintenance contract [with provisional associated replacement works, including boilers, CH systems, all-electric properties, detectors and associated works] to approximately 861 domestic [flats/ houses] and 2 boilers [in offices] gas central heating installations covering all parts, labour and certification to maintain fully functioning gas fired hot water & heating systems as categorised under the Right to Repair Statutory Scheme in the Employer’s tenanted flats/ houses (which quantity may vary from time to time) in Barlanark, Glasgow G33 as detailed in Schedule 1 which is the Contract Area.
The services also include [refer reporting format at Schedule 12]:
Gas/ safety checks to properties with gas meters and no gas meter; ‘all electric’ properties; and Inspections/ servicing and recording in all flats and offices.
CPV: Gas appliance maintenance services · Repair and maintenance services of boilers · Repair and maintenance services of central heating
The lotProcurement structure
single lot · no lot value publishedLot #1The tender documents comprise (1) the SPD document [minimum selection standards] which…AwardedRenewal
The tender documents comprise (1) the SPD document [minimum selection standards] which is accessible via the SPD Module in the PCS Contract Notice; (2) the Specification of Works [contract & tender pricing document]; and (3) your Contractor Design Proposals [CDP].
The tender evaluation will comprise: the SPD pass/ fail, your quality score for your Contractor Design Proposals [CDP]; and the Contract Sum stated on the Form of Tender.
The submitted SPD will assess the selection criteria as a pass or fail to identify contractors who pass by meeting the specified criteria. Only those contractors who achieve an SPD pass will have their tender quality and cost considered/ evaluated.
The criteria for scoring will be to reach a total percentage score as follows:
Price (tender)- deducting 1% from 100 for every percentage point each tender is in excess of the lowest tender, prior to weighting.
Quality- Contractor Design Proposals [CDP] scoring will be maximum 100 marks, submissions ranked in relation to the other candidates based on the Employer’s stated aspirations/ requirements and the information provided by the candidate(s). The Contractor Design Proposal [CDP] scores will be converted to a percentage, prior to weighting.
The highest scoring candidate may be recommended for acceptance as the preferred contractor.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- CDP Quality Submission: 70%
- price: 30%
Published award criteria (2)
- CDP Quality Submission: 70
- Price: 30
- Suitability
Refer to Specification of Works pages 6-8 and the SPD
- Technical & professional ability
Gas Safe Registered Heating Engineers
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 15 Jan 2025, 09:16 GMT
- Last source update
- 20 Mar 2025, 15:13 GMT
- Award evaluation window
- 14 Feb 2025 – …
- Authority reference
6392- FTS notice number
2025/S 000-010452- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04d018Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
Refer Specification of Works
Publisher note: (SC Ref:793962)
How it was run
Official notice- Submission deadline
- 13 Feb 2025, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 14 Feb 2025, 12:00 GMT
Timeline
13 Feb 2025 → 1 Apr 2025 · 4 dates- Submission deadline13 Feb 2025, 12:00 GMT
- Bids opened14 Feb 2025, 12:00 GMT
- Notice published20 Mar 2025, 15:13 GMT
- Contract starts1 Apr 2025, 00:00 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete20 Mar 2025, 15:13 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| City Technical Services UK LtdSME | £123,141 † | — | Awarded |
Contracts
Contract 010452-2025-6392-1 · City Technical Services UK LtdSME
- Signed
- 20 Mar 2025
- Value
- £123,141
- Period
- … – 31 Mar 2026
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 6bids · 6 electronic · 6 from abroad | 5 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Glasgow Sheriff CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- City Technical Services UK LtdAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria