Official UK procurement notice
Calvay and Wellhouse HAs- Common Close Cleaning 2025
Authority: Calvay Housing Association Ltd (Housing)·Consortium: 2 public authorities
What is being bought
Published requirement descriptionThe successful Candidate(s) will be responsible for the external and internal cleaning of common areas in/ to the Employer’s tenanted properties including: brush and mop all stairs, landings and internal bin stores; sweep pathways; wipe down all controlled entry doors and glass panels inside and out; wash all common landing windows and sheltered housing common room windows, inside and out; provide all necessary cleaning supplies and safe temporary access; and all resultant communication/ quality control including monitoring forms [schedule 8], to occupied closes at Various Addresses, Glasgow G33
CPV: Building-cleaning services
The lotProcurement structure
single lot · no lot value publishedLot #1The tender evaluation will comprise the SPD, your quality score for your Tender…AwardedRenewal
The tender evaluation will comprise the SPD, your quality score for your Tender Quality Submission [CDP]; and the Tender Sum for each individual Association, not the contract sum stated on the Form of Tender.
The SPD will assess the selection criteria as a pass or fail to identify contractors who pass by meeting the specified criteria. Only those contractors who achieve an SPD pass will have their tender quality and price considered/ evaluated.
The criteria for price/ quality scoring will be to reach a total percentage score as follows:
Price (tender)- deducting 1% from 100 for every percentage point each tender is in excess of the lowest tender, prior to weighting (Note that the price used for tender evaluation shall not be the contract sum. The Price used for price/ quality assessment for each individual Association shall be the relevant Schedule 1a or 1b close cleaning tender sum plus the ‘schedule 2 additional rates’ tender sum).
Quality- Tender Quality Submission [CDP] scoring will be maximum 100 marks, submissions ranked in relation to the other candidates based on the Employers’ stated aspirations/ requirements and the information provided by the candidate(s). Tender Quality Submission [CDP] scores will be converted to a percentage, prior to weighting.
The tender price used for tender evaluation shall not be the contract sum. The tender price used for price/ quality assessment for each individual Association shall be the relevant Schedule 1a or 1b close cleaning tender sum plus the ‘schedule 2 additional rates’ tender sum. The Employers may accept more than one tender, where the tender evaluation results in two different contractors being successful, one for each Association
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- CDP Quality: 60%
- price: 40%
Published award criteria (2)
- CDP Quality: 60
- Price: 40
- Suitability
Refer to SPD and Specification of Works pages 8-9.
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 20 Jan 2025, 10:34 GMT
- Last source update
- 10 Mar 2026, 10:31 GMT
- Award evaluation window
- 19 Feb 2025 – …
- Authority reference
6393- FTS notice number
2026/S 000-021215- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04d487Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
Refer to Specification of Works
Publisher note: (SC Ref:825026)
How it was run
Official notice- Submission deadline
- 19 Feb 2025, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 19 Feb 2025, 12:30 GMT
Timeline
19 Feb 2025 → 10 Mar 2026 · 4 dates- Submission deadline19 Feb 2025, 12:00 GMT
- Bids opened19 Feb 2025, 12:30 GMT
- Contract starts1 Apr 2025, 00:00 BST
- Notice published226 days ago10 Mar 2026, 10:31 GMT
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete10 Mar 2026, 10:31 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| CAS Contract Cleaning LtdSME, Caledonian Maintenance Services LtdSMEjoint award | £100,216 † | — | Awarded |
Contracts
Contract 021215-2026-6393-1 · CAS Contract Cleaning LtdSME, Caledonian Maintenance Services LtdSME
- Signed
- 1 Mar 2026
- Value
- £100,216
- Period
- … – 31 Mar 2026
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 6bids · 6 electronic · 6 from abroad | 6 | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- Wellhouse Housing AssociationContracting authority
Dispute resolution & review bodies
- Glasgow Sheriff CourtReview body
Bidders & participating suppliers
2 commercial parties on the notice- CAS Contract Cleaning LtdAwarded supplier
- Caledonian Maintenance Services LtdAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria