Official UK procurement notice
Cadw Retail Food & Drink - C270/2025/2026
Authority: Llywodraeth Cymru / Welsh Government (Central government)
What is being bought
Published requirement descriptionCadw is the Welsh Government’s historic environment service, is seeking to award a contract for Cadw Retail Food & Drink. The tender is for the supply of perishable products to be sold in gift shops and visitor centres across Cadw monuments.
The potential value of the Contract is estimated to be £330,000 to £390,000 for the full duration including any extensions. This estimation is based on historical spend data and therefore may increase or decrease during the contract duration.
The Contract will be for a 3-year term with a possible extension of up to 3 years the possibility of the extension period (optional 1 plus optional 1 plus optional 1 years) will be based on a decision made by the client, in line with the Contract terms and conditions, based on policy requirements and budget availability. Subject always to the procurement exercise progressing in accordance with the Client’s indicative timetable it is anticipated that the Contract will commence circa Monday 01 October 2026.
- No preliminary market engagement: Procurement strategy didn't require market engagement.
CPV: Food, beverages, tobacco and related products
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£390,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical: 40%
- Price: 60%
Published award criteria (2)
- Price: Core Items (Basket of Goods) = 48% Non Core % Discount = 12%
- Technical : Technical Questions
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 6 May 2026, 16:31 BST
- Last source update
- 21 Sept 2026, 12:25 BST
- Award evaluation window
- Submission end – 28 Jul 2026
- Authority reference
C270/2025/2026- FTS notice number
2026/S 000-041612- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06929dFind a Tender- Contract terms summary
Ordering:
- An agreed product list will be prepared for distribution to Cadw gift shops. Cadw Retail Team may add or remove lines from this list at any time during the life of the contract.
- The Cadw Retail Team are the only authorised personnel to order any additional products. A list of personnel with this authorisation will be provided to the successful Bidder and updated where appropriate throughout the life of the contract.
- The successful Bidder must ensure the agreed list(s) are kept up to date and should send any amendments to the Retail Team to issue to sites e.g. discontinued lines, suggested replacements etc.
- Purchase Orders (POs) will be generated by Cadw monuments and sent to the Retail Team to approve. The PO will then be sent to the successful Bidder and include all required information including delivery address, invoice address, product description, supplier product code, net price, order quantity and order total and any comments from the monument will display in the comments box on the PO.
- If any information on the PO is incorrect this must be communicated to Cadw Retail Team prior to order dispatch.
- Back-orders will be accepted but must be delivered within one week of the original delivery date, all back orders must be communicated by emailing the email address stated on the PO, the monument’s own email address (a copy of monument email addresses will be provided to the successful Bidder) and copy in the invoicing email address.
Delivery:
- A delivery note must be included with all deliveries, and the delivery note should include the delivery address, PO number, product description, supplier product code and quantity delivered as a minimum.
- Minimum of weekly deliveries throughout high season to all locations, and ad-hoc deliveries where required. There may be a requirement for short notice deliveries.
- Relevant deliveries throughout low season.
- All orders to be delivered within one week of receipt of purchase order.
- Carriage paid.
- No minimum order or charge for minimum order.
- Goods damaged on delivery to be credited.
- Back-orders will be accepted but must be delivered within one week of the original delivery date, all back orders must be communicated by emailing the email address stated on the PO, the monument email and copy in the invoicing email address.
- Goods delivered to monuments must be delivered directly into the gift shop to a member of the monument team.
- Opening hours vary due to the season, list of opening hours included in Annex C, deliveries must not be delivered outside of these opening hours.
Invoicing:
Invoices should be emailed directly to Cadw’s Retail Team as soon as the order is dispatched. Each invoice is required to itemise each delivery, including at least the following:
- Delivery and invoice address (monument/gift shop name) as per the PO
- Delivery date(s)
- Delivery note number(s)
- Purchase order number(s)
- Product(s) name, Cadw stock code(s), supplier stock code
- Quantity of each product
- Individual cost price per product (including any discounts)
- Total net, VAT and gross costs detailed separately, per delivery
- Any other costs (must be specified and agreed before the order is dispatched)
- Supplier address, bank details and VAT number
Payment terms are within 30 days of delivery via BACS from Welsh Government. The Welsh Government Terms & Conditions for the Provision of Goods - Version 1.3 April 2025 shall apply to the Contract. The Bidder must agree to these as part of its tender response.
How it was run
Official notice- Submission deadline
- 18 Jun 2026, 17:00 BST
- Clarification deadline
- 11 Jun 2026, 17:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en, cy
Cadw intends to conduct this procurement using the BravoSolution etenderwales portal:- etenderwales.bravosolution.co.uk/web/login.shtml ↗, bid responses must be submitted via this portal.
BravoSolution has overall responsibility for any technical queries including:
- access to the BravoSolution e-tenderwales portal,
- access to the online version of this ITT and technical parameter documents via the Portal; and
- system advice and guidance.
- BravoSolution can be contacted on 0800 069 8634 or by email to [email protected]
Reference:
ITT = 124503
Project = 62957
Timeline
6 May 2026 → 21 Sept 2026 · 8 dates- Tender notice published169 days ago6 May 2026, 16:31 BST
- Clarification questions by133 days ago11 Jun 2026, 17:00 BST
- Submission deadline126 days ago18 Jun 2026, 17:00 BST
- Award decision expected by85 days ago28 Jul 2026, 23:59 BST
- Contract starts80 days ago3 Aug 2026, 00:00 BST
- Assessment summaries sent45 days ago7 Sept 2026, 00:00 BST
- Standstill ends35 days ago16 Sept 2026, 23:59 BST
- Latest notice published31 days ago21 Sept 2026, 12:25 BST
Notice history
5 events · 3 releases on Find a Tender · since 6 May 2026- Tender notice published6 May 2026, 16:31 BSTUK4
- Contract award notice published7 Sept 2026, 18:30 BSTUK6
- Status changed to complete7 Sept 2026, 18:30 BST
- Contract signature expected18 Sept 2026, 23:59 BSTscheduled
- Contract details notice published21 Sept 2026, 12:25 BSTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| CASTELL HOWELL FOODS LIMITEDCadw Retail Food & Drink Contract - C270/2025/20261 Oct 2026 – 30 Sept 2029 · up to 30 Sept 2032Extensions: Initial contract x 3 years plus optional extension of 1 + 1 + 1 years total maximum contract duration of 6 years - 01/10/26 to 30/09/2032 | £390,000 | 7 Sept 2026 | Awarded |
Contracts
Cadw Retail Food & Drink Contract - C270/2025/2026 · CASTELL HOWELL FOODS LIMITED
- Signed
- 21 Sept 2026
- Value
- £390,000
- Period
- 1 Oct 2026 – 30 Sept 2029 · up to 30 Sept 2033 with extensions
- Status
- active
- Extensions
- The contract shall commence on 1 October 2026 and expire on 30 September 2029. The contract provides for three optional one-year extensions. Each optional extension will be considered individually, and the Welsh Government will communicate its intention regarding each optional extension in accordance with the ITT. The optional extension periods: 1st optional one-year extension (Year 4): 01 October 2029 to 30 September 2031 2nd optional one-year extension (Year 5): 01 October 2031 to 30 September 2032 3rd optional one-year extension (Year 6): 01 October 2032 to 30 September 2033 Any changes to the contract commencement date will be made in agreement with the Welsh Government.
No agreed KPIs: .
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 2final-stage tenders | 2 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Castell Howell Foods LtdAwarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender