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Published 28 Jul 2025, 12:05 BST

Official UK procurement notice

Cabot Learning Federation ~ Cleaning Tender

Official notice

Authority: Cabot Learning Federation Multi Academy Trust (Public body)

5 lotsServicesCompetitive flexible procedureAbove thresholdSME suitable

Sectors: Cleaning & Environmental Services (90) Delivery: South West (UKK11)

Published estimate£13,200,000total for 5 lots · £13,200,000 inc. VAT

Submissions closed 1 Dec 2025awarded 18 Jun 2026

Awarded to KGB Cleaning South West Ltd5 awards

Contract term 3 yrsends 31 Aug 2029 · up to 31 Aug 2032 with extensions · starts 1 Sept 2026

What is being bought5 lots · detail below

Published requirement description

The Cabot Learning Federation is a well-established Multi Academy Trust situated in Somerset, North Somerset, Bristol, South Gloucestershire and Gloucestershire which includes currently the following 38 sites where the successful contractor will be required to deliver a service and meet the requirements of the specification from the contract commencement.

The 38 sites which may be part of this tender, subject to pricing, are:

•Begbrook Primary Academy, Begbrook Drive, Stapleton, BS16 1HG

•Broadoak Academy, Windwhistle Road, Weston-Super-Mare, BS23 4NP

•Brook Academy, Mill Lane, Gloucester, GL3 4ZN

•Castle Primary School, Castle Street, Stoke-Sub-Hamdon, TA14 6RE

•CLF Post 16, Woodside Road, Kingswood, BS15 8BD

•Digitech Studio School, Tower Road North, Warmley, BS30 8XQ

•Engage - Evergreen Primary Academy, Waverley Street, Easton, BS5 0YR

•Evergreen Primary Academy, Waverley Street, Easton, BS5 0YR

•Frome Vale Academy, Frenchay Road, Downend, BS16 2QS

•Hanham Woods Academy, Memorial Road, Hanham, BS15 3LA

•Hans Price Academy, Marchfields Way, Weston-Super-Mare, BS23 3QP

•Haywood Village Academy, 20 Whitney Crescent, Weston-Super-Mare, BS24 8ES

•John Cabot Academy, Woodside Road, Kingswood, BS15 8BD

•Kingsmead Academy Hartswell, Wiveliscombe, Taunton TA4 2NE

•King’s Oak Academy, Brook Road, Kingswood, BS15 4JT

•Federation House, King’s Oak Academy, Brook Road, Kingswood, BS15 4JT

•King’s Oak Primary Academy, Brook Road, Kingswood, BS15 4JT

•Kingswood, No 29 & 30 Britannia Road, Kingswood, Bristol BS15 8DB

•Lansdown Park Academy, Stockwood Lane, Bristol, BS14 8SJ

•Lime Hills Academy, Pound Lane, Nailsea, BS48 2NN and Lime Hills Academy, Beaufighter Road, Weston-Super-Mare, BS24 8EE

•Minerva Primary Academy, The Greenway, Fishponds, BS16 4HA

•Minerva Primary School, Outer Circle, Somerset, TA1 2BU

•Monkton Wood Academy, School Road, Monkton Heathfield, Taunton, TA2 8PD

•Priorswood Primary School, Wedlands, Taunton, Somerset, TA2 7AD

•Queen Margaret Primary Academy, York Road, Tewkesbury, GL20 5HU

•Snowdon Village, Beam Street, Bristol, BS5 9QY

•Summerhill Academy, Plummer’s Hill, St George, BS5 7JU

•Tewkesbury Academy, Ashchurch Road, Tewkesbury, GL20 8DF

•The Redstart Primary School, Redstart Road, Chard, Somerset, TA20 1SD

•The Nest Frome Vale Academy, Frenchay Road, Downend, BS16 2QS

•The Sky Academy, Pickeridge Close, Taunton, TA2 7HW

•Uphill Village Academy, Old Church Road, Uphill, Weston-Super-Mare, BS23 4XH

•Wallscourt Farm Academy, Longdown Avenue, Stoke Gifford, BS16 1GE

•Waycroft Academy, Selden Road, Stockwood, Bristol, BS14 8PS

•Wicklea Academy, Wick Road, Bristol, BS4 4HR

•Winterstoke Hundred Academy BF, Beaufighter Road, Weston-Super-Mare, BS24 8EE

•Winterstoke Hundred Academy LP, Apprentice Wy, Locking Parklands, Weston-Super-Mare BS24 7PS

•Woodlands Academy, Whittock Road, Stockwood, Bristol, BS14 8DQ

A New build school will be built at Ladymead Lane in Langford within the period of this contract and the service will need to be moved to that site.

These academies will be grouped into lots for geographical clusters within the tender specification (Somerset, North Somerset, Bristol, South Gloucestershire and Gloucestershire). in order to attract a broader range of suppliers and service propositions. Bidders may choose to bid for any number of Lots and as such, bids for each individual Lot will be evaluated (and the contract/s awarded) on their own merits, so bidders should submit their best price for each individual Lot, as no improved offers for award of multiple Lots to a single bidder will be accepted.

Please see PSQ document for further information.

How the procedure runs: The tender process will be conducted as a multi-stage Competitive Flexible Procedure. This procurement is being conducted under a competitive flexible procedure in accordance with the Procurement Regulations 2024. Following the initial selection stage, the Contracting Authority intends to invite a maximum of six suppliers to participate in the tender stage based on the six highest scoring supplier responses to the additional questions set out in the Procurement Specific Questionnaire. Selection will be based on the criteria set out in the tender documents and will be applied in a transparent and non-discriminatory manner The three stages will be: 1.Participation and Written Tender Stage - suppliers must meet the conditions of participation set out in this Tender Notice to advance to the tender stage of the competition and also submit a signed Non-Disclosure Agreement. The conditions of participation are to complete all mandatory responses and gain overall combined score of 80% or more on the Technical and Professional Ability section and additional questions 8.2. The full tender documentation will be issued to the top six scoring suppliers who also meet the above criteria on the date specified within the timelines. Tender stage responses will be assessed against the following weighted criteria: •Cleaning Service Delivery 15% •Management 10% •People 10% •Service development 10% •Finance 30% •Social and added value 5% •Presentation – next stage 20% 2.Presentation Stage – the contracting authority intends to shortlist the three highest scoring suppliers from the Written Tender Stage to present to the selection panel. Any bidder whose score is greater than 20% below the highest scoring bidder after scoring of the written bids, will not be invited to the presentation stage The presentations will be scored according to the following criteria: •Confidence in the management team responsible for contract delivery (10%) •Demonstration of cleaning standards within school building. (5%) •Cultural fit (5%) 3.Preferred Supplier Stage The highest scoring supplier after presentations will be invited to: •Clarify or confirm any commitments made in their tender •To discuss and seek agreement on how proposals in their tender can best be applied to the service provision to maximise client benefit •To agree details of KPIs and commitments to be included in the contract

CPV: School cleaning services