Cabot Learning Federation ~ Catering Tender

• How the procedure runs: The tender process will be conducted as a multi-stage Competitive Flexible Procedure. This procurement is being conducted under a competitive flexible procedure in accordance with the Procurement Regulations 2024. Following the initial selection stage, the Contracting Authority intends to invite a maximum of six suppliers to participate in the tender stage selection will be based on the criteria set out in the tender documents and will be applied in a transparent and non-discriminatory manner The three stages will be: 1.Participation and Written Tender Stage - suppliers must meet the conditions of participation set out in this Tender Notice to advance to the tender stage of the competition and also submit a signed Non-Disclosure Agreement. The conditions of participation are to complete all mandatory responses and gain an overall combined score of 80% or more on the Technical and Professional Ability section and additional questions 8.2. The full tender documentation will be issued to the top six scoring suppliers who also meet the above criteria on the date specified within the timelines. Tender stage responses will be assessed against the following weighted criteria: •Catering Service Delivery 15% •Management 10% •People 10% •Service development 10% •Finance 30% •Social and Added Value 5% •Presentation – next stage 20% 2.Presentation Stage – the contracting authority intends to shortlist the three highest scoring suppliers from the Written Tender Stage to present to the selection panel. Any bidder whose score is greater than 20% below the highest scoring bidder after scoring of the written bids, will not be invited to the presentation stage The presentations will be scored according to the following criteria: •Confidence in the management team responsible for contract delivery (10%) •Demonstration of catering standards within school menus being proposed (5%) •Cultural fit (5%) 3.Preferred Supplier Stage The highest scoring supplier after presentations will be invited to: •Clarify or confirm any commitments made in their tender •To discuss and seek agreement on how proposals in their tender can best be applied to the service provision to maximise client benefit •To agree details of KPIs and commitments to be included in the contract See PSQ Document for more information.

CPV: School catering services

Procedure method

Competitive flexible procedure

Legal basis

UKPGA · 2023/54 Procurement Act 2023

Procurement category

Services

Notice status

Awarded

Procurement threshold

Above threshold (FTS publication)

Regulatory regime

Standard

Commercial structure

Stand-alone contract (no framework)

Competition type

Competitive procedure

GPA / WTO covered

Yes (GPA)

Recurring procurement

Unspecified in notice

First published

28 Jul 2025, 12:05 BST

Last source update

19 Aug 2026, 13:18 BST

Award evaluation window

Submission end – 8 Jun 2026

FTS notice number

2025/S 000-043406

Latest notice

Contract award notice (UK6)

Classification (CPV)

School catering services

Delivery area

South West (UKK11)

Official registry OCID

ocds-h6vhtk-0566f4 Find a Tender

How it runs

The tender process will be conducted as a multi-stage Competitive Flexible Procedure.

This procurement is being conducted under a competitive flexible procedure in accordance with the Procurement Regulations 2024. Following the initial selection stage, the Contracting Authority intends to invite a maximum of six suppliers to participate in the tender stage selection will be based on the criteria set out in the tender documents and will be applied in a transparent and non-discriminatory manner

The three stages will be:

1.Participation and Written Tender Stage - suppliers must meet the conditions of participation set out in this Tender Notice to advance to the tender stage of the competition and also submit a signed Non-Disclosure Agreement. The conditions of participation are to complete all mandatory responses and gain an overall combined score of 80% or more on the Technical and Professional Ability section and additional questions 8.2.

The full tender documentation will be issued to the top six scoring suppliers who also meet the above criteria on the date specified within the timelines.

Tender stage responses will be assessed against the following weighted criteria:

•Catering Service Delivery 15%

•Management 10%

•People 10%

•Service development 10%

•Finance 30%

•Social and Added Value 5%

•Presentation – next stage 20%

2.Presentation Stage – the contracting authority intends to shortlist the three highest scoring suppliers from the Written Tender Stage to present to the selection panel. Any bidder whose score is greater than 20% below the highest scoring bidder after scoring of the written bids, will not be invited to the presentation stage

The presentations will be scored according to the following criteria:

•Confidence in the management team responsible for contract delivery (10%)

•Demonstration of catering standards within school menus being proposed (5%)

•Cultural fit (5%)

3.Preferred Supplier Stage

The highest scoring supplier after presentations will be invited to:

•Clarify or confirm any commitments made in their tender

•To discuss and seek agreement on how proposals in their tender can best be applied to the service provision to maximise client benefit

•To agree details of KPIs and commitments to be included in the contract

See PSQ Document for more information.

Submission deadline

13 Mar 2026, 12:00 GMT

Clarification deadline

29 Aug 2025, 12:00 BST

Submission channel

Official e-sourcing portal

Electronic submission

Allowed

Accepted languages

en

• Innovate Services LtdAwarded supplierGB-COH: 06420662 St Andrews House, West Street, Woking, South East, GU21 6EBContact name, email, phoneShow contact details