Official UK procurement notice
C369/2025/2026 - Cadw Grounds Maintenance Services (NE & Ynys Mon)
Authority: Llywodraeth Cymru / Welsh Government (Central government)
What is being bought2 lots · detail below
Published requirement descriptionTender Notice for Cadw's Grounds Maintenance Services ref C369/2025/2026. Please see tender docs on etenderwales bravosolution for more information and how to respond electronically via etenderwales project_61899 itt_122676. Interested bidders should note that Cadw are offering supervised site visits to a selection of sites across north Wales. Further information on the visits including sites, dates and joining instructions can be found in the ITT document at paragraph 8.Cadw has a statutory duty to both maintain and conserve the monuments in its care and provide safe access to the public where possible. The conservation of the historic monuments themselves is undertaken by Cadw’s in-house heritage craft masons and joiners (Cadwraeth) and by contracting specialist historic conservation specialists where in-house specialists are unavailable. Grounds Maintenance is one of the services that Cadw must procure externally. Cadw will procure grounds maintenance (GM) services directly on a multi-region basis to cover all Wales, this to mirror the Cadwraeth regions already in operation. The regions covered by this opportunity are north east Wales and Ynys Mon. All other areas have been procured through a separate contract opportunity (ref ocid: ocds-h6vhtk-051de3 and notice ID: 154378) however, north east Wales and Ynys Mon received no bids, and so are being re-procured through this separate exercise. The exact boundaries of this exercise (and the previous exercise) can be found in the documentation noted above. The Grounds Maintenance Service will include (but is not exhaustive) work areas covering Soft Landscaping, Grass, Planted Areas, Hedges, Trees, Leaf Clearance, Reens, Ponds, Ditches and SWALES, Fertilisers, Invasive Species, Hard Landscaping, Boundary Walls, Gravel Borders, Weed Control.
CPV: Grounds maintenance services · Landscaping work · Landscaping work for gardens · Landscaping work for green areas · Tree-maintenance services
Lots and requirements (2)Procurement structure
2 lots · all with a published value (£864,000 together) · same conditions of participation on every lot · same evaluation weights on every lotLot #1North-east Wales.AwardedRenewalPublished value£480,000
Grounds Maintenance Services for Cadw locations within north east Wales.
- Economic & financial standing
Refer to tender documentation
- Technical & professional ability
Refer to tender documentation
Lot #2Ynys MonAwardedRenewalPublished value£384,000
Grounds Maintenance Services for Cadw locations within Ynys Mon.
- Economic & financial standing
Refer to tender documentation
- Technical & professional ability
Refer to tender documentation
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical: 60%
- Commercial: 40%
Published award criteria (2)
- Technical : Approach to a typical job - 20% Communication with Cadw - 20% Case studies of similar contracts - 20%
- Commercial: Commercial Submission based on cost of contract
- Economic & financial standing
Refer to tender documentation
- Technical & professional ability
Refer to tender documentation
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Cancelled
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 23 Jan 2026, 17:13 GMT
- Last source update
- 26 Jun 2026, 15:32 BST
- Award evaluation window
- Submission end – 20 Mar 2026
- Authority reference
C369/2025/2026- FTS notice number
2026/S 000-006375- Latest notice
- Procurement termination notice (UK12)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-060dcaFind a Tender- Contract terms summary
Refer to tender documentation
- Risks
Refer to tender documentation
How it was run
Official notice- Submission deadline
- 20 Feb 2026, 14:00 GMT
- Clarification deadline
- 13 Feb 2026, 14:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en, cy
etenderwales.bravosolution.co.uk ↗ Please refer to the tender docs and instructions on how to submit an electronic bid on etenderwales bravo solution ITT project_61899 and itt_122676
Timeline
23 Jan 2026 → 26 Jun 2026 · 6 dates- Tender notice published276 days ago23 Jan 2026, 17:13 GMT
- Clarification questions by256 days ago13 Feb 2026, 14:00 GMT
- Submission deadline249 days ago20 Feb 2026, 14:00 GMT
- Award decision expected by220 days ago20 Mar 2026, 23:59 GMT
- Contract starts209 days ago1 Apr 2026, 00:00 BST
- Latest notice published123 days ago26 Jun 2026, 15:32 BST
Notice history
3 events · 2 releases on Find a Tender · since 23 Jan 2026- Tender notice published23 Jan 2026, 17:13 GMTUK4
- Procurement termination notice published26 Jun 2026, 15:32 BSTUK12
- Status changed to complete26 Jun 2026, 15:32 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Across several lots1 award | |||
| supplier not published | — | 11 Jun 2026 | CancelledIt is Welsh Government’s opinion that the planned and expected competitiveness of the tendering process has not been achieved. It is Cadw’s intention to now revisit the strategy for the delivery of these services including additional market engagement and will issue a revised tender package in due course. |
Contracting authority & participating public bodies
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Specification document (including technical and quality requirements)
- Bidding documents and specifications Invitation to tender document
Notices published for this procedure
- Procurement termination notice Procurement termination notice on Find a Tender
- Tender notice Tender notice on Find a Tender