Find a TenderCancelledProcurement termination notice
Published 23 Jan 2026, 17:13 GMT

Official UK procurement notice

C369/2025/2026 - Cadw Grounds Maintenance Services (NE & Ynys Mon)

Official notice

Authority: Llywodraeth Cymru / Welsh Government (Central government)

2 lotsServicesOpen procedureAbove thresholdSME suitableVCSE suitable
Published estimate£864,000total for 2 lots · £1,036,800 inc. VAT
Submissions closed 20 Feb 2026
Lots 2see the lot list below
Contract term 2 yrsends 31 Mar 2028 · up to 31 Mar 2031 with extensions · starts 1 Apr 2026

What is being bought2 lots · detail below

Published requirement description

Tender Notice for Cadw's Grounds Maintenance Services ref C369/2025/2026. Please see tender docs on etenderwales bravosolution for more information and how to respond electronically via etenderwales project_61899 itt_122676. Interested bidders should note that Cadw are offering supervised site visits to a selection of sites across north Wales. Further information on the visits including sites, dates and joining instructions can be found in the ITT document at paragraph 8.Cadw has a statutory duty to both maintain and conserve the monuments in its care and provide safe access to the public where possible. The conservation of the historic monuments themselves is undertaken by Cadw’s in-house heritage craft masons and joiners (Cadwraeth) and by contracting specialist historic conservation specialists where in-house specialists are unavailable. Grounds Maintenance is one of the services that Cadw must procure externally. Cadw will procure grounds maintenance (GM) services directly on a multi-region basis to cover all Wales, this to mirror the Cadwraeth regions already in operation. The regions covered by this opportunity are north east Wales and Ynys Mon. All other areas have been procured through a separate contract opportunity (ref ocid: ocds-h6vhtk-051de3 and notice ID: 154378) however, north east Wales and Ynys Mon received no bids, and so are being re-procured through this separate exercise. The exact boundaries of this exercise (and the previous exercise) can be found in the documentation noted above. The Grounds Maintenance Service will include (but is not exhaustive) work areas covering Soft Landscaping, Grass, Planted Areas, Hedges, Trees, Leaf Clearance, Reens, Ponds, Ditches and SWALES, Fertilisers, Invasive Species, Hard Landscaping, Boundary Walls, Gravel Borders, Weed Control.

CPV: Grounds maintenance services · Landscaping work · Landscaping work for gardens · Landscaping work for green areas · Tree-maintenance services

Lots and requirements (2)Procurement structure

2 lots · all with a published value (£864,000 together) · same conditions of participation on every lot · same evaluation weights on every lot
Lot #1North-east Wales.AwardedRenewal 2 yrsSMEVCSEPublished value£480,000

Grounds Maintenance Services for Cadw locations within north east Wales.

Contract period: 1 Apr 2026 – 31 Mar 2028 (2 yrs) · up to 31 Mar 2031 with extensionsValue: £480,000 exc. VAT · £576,000 inc. VAT
Delivery: WalesEligibility: SME eligibleVCSE eligible
Extensions: 3 x 12 month extension options, each of 12 months
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    Refer to tender documentation

  • Technical & professional ability

    Refer to tender documentation

Lot #2Ynys MonAwardedRenewal 2 yrsSMEVCSEPublished value£384,000

Grounds Maintenance Services for Cadw locations within Ynys Mon.

Contract period: 1 Apr 2026 – 31 Mar 2028 (2 yrs) · up to 31 Mar 2031 with extensionsValue: £384,000 exc. VAT · £460,800 inc. VAT
Delivery: WalesEligibility: SME eligibleVCSE eligible
Extensions: 3 x 12 month extension options, each of 12 months
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    Refer to tender documentation

  • Technical & professional ability

    Refer to tender documentation

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 2 lots
Quality: 60%Price: 40%
Published sub-criteria (2)
  • Technical: 60%
  • Commercial: 40%
Published award criteria (2)
  • Technical : Approach to a typical job - 20% Communication with Cadw - 20% Case studies of similar contracts - 20%
  • Commercial: Commercial Submission based on cost of contract
Lot distribution rule: The highest scoring bidder for each lot (geographical area) will be awarded the contract for that lot (geographical area).
Conditions of participation · identical on every lot2
  • Economic & financial standing

    Refer to tender documentation

  • Technical & professional ability

    Refer to tender documentation

What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Cancelled
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
23 Jan 2026, 17:13 GMT
Last source update
26 Jun 2026, 15:32 BST
Award evaluation window
Submission end – 20 Mar 2026
Authority reference
C369/2025/2026
FTS notice number
2026/S 000-006375
Latest notice
Procurement termination notice (UK12)
Classification (CPV)
Grounds maintenance servicesLandscaping workLandscaping work for gardensLandscaping work for green areasTree-maintenance services
Delivery area
Wales (UKL11)
Official registry OCID
ocds-h6vhtk-060dca Find a Tender
Contract terms summary

Refer to tender documentation

Review and risk notes
Risks

Refer to tender documentation

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on Sell2Wales
Supplier login requiredElectronic submission allowedLanguage: EN, CY
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail
Submission deadline
20 Feb 2026, 14:00 GMT
Clarification deadline
13 Feb 2026, 14:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en, cy
Detailed submission instructions & authority contactsFrom official release

etenderwales.bravosolution.co.uk ↗ Please refer to the tender docs and instructions on how to submit an electronic bid on etenderwales bravo solution ITT project_61899 and itt_122676

Timeline

23 Jan 2026 → 26 Jun 2026 · 6 dates
  1. Tender notice published276 days ago
    23 Jan 2026, 17:13 GMT
  2. Clarification questions by256 days ago
    13 Feb 2026, 14:00 GMT
  3. Submission deadline249 days ago
    20 Feb 2026, 14:00 GMT
  4. Award decision expected by220 days ago
    20 Mar 2026, 23:59 GMT
  5. Contract starts209 days ago
    1 Apr 2026, 00:00 BST
  6. Latest notice published123 days ago
    26 Jun 2026, 15:32 BST

Notice history

3 events · 2 releases on Find a Tender · since 23 Jan 2026
  1. Tender notice published
    23 Jan 2026, 17:13 GMT
    UK4
  2. Procurement termination notice published
    26 Jun 2026, 15:32 BST
    UK12
  3. Status changed to complete
    26 Jun 2026, 15:32 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded toValueDateStatus
Across several lots1 award
supplier not published—11 Jun 2026CancelledIt is Welsh Government’s opinion that the planned and expected competitiveness of the tendering process has not been achieved. It is Cadw’s intention to now revisit the strategy for the delivery of these services including additional market engagement and will issue a revised tender package in due course.

Contracting authority & participating public bodies

Llywodraeth Cymru / Welsh Government

Contracting authorityPublic authority - central governmentWelsh devolved regulations apply GB-PPON: PQYQ-3841-BHTP Gwasanaethau Caffael Corfforaethol / Corporate Procurement Services, Cardiff, Wales, CF10 3NQContact name, email

Official documents & specifications (4)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Procurement termination notice tenderProcurement termination noticeUK12Procurement termination notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender