Official UK procurement notice
Business World/Unit 4 product (now called ERPCR)
Authority: London Borough of Sutton (Local council)
This notice sets out the London Borough of Sutton (on behalf of the London Borough of Sutton and The Royal Borough of Kingston upon Thames) intention to award a contract to Unit 4 Business Software Limited for the provision of a cloud based enterprise resource planning solution (ERP Solution). The contract is for the council’s Business World financial management system, associated hosting and support to ensure the council continues to have an effective and fully supported mechanism to maintain and monitor the overall financial health of the organisation.
What is being bought
Published requirement descriptionThis notice sets out the London Borough of Sutton (on behalf of the London Borough of Sutton and The Royal Borough of Kingston upon Thames) intention to award a contract to Unit 4 Business Software Limited for the provision of a cloud based enterprise resource planning solution (ERP Solution). The contract is for the council’s Business World financial management system, associated hosting and support to ensure the council continues to have an effective and fully supported mechanism to maintain and monitor the overall financial health of the organisation. The proposed contract is for a period of 4 years. The total value of the proposed contract £1,601,359 ex vat (£736,466 ex vat for the London Borough of Sutton and the remainder for the Royal Borough of Kingston), this includes committed and non-committed spend.
CPV: Software package and information systems
The lotProcurement structure
single lot · no lot value publishedLot #1The award of a contract to Unit4 is pursuant to Regulation 32(2)(b)(ii) and (iii) of…
The award of a contract to Unit4 is pursuant to Regulation 32(2)(b)(ii) and (iii) of the Public Contracts Regulations 2015, using a negotiated procedure without prior publication.
LB Sutton and RB Kingston have shared a single instance of the Unit4 Business World system. The application is used by the Councils for all aspects of financial management enabling them to comply with their statutory requirements including: core financial processes, accounting, sales orders and invoicing, management Information and financial and audit reporting. The provider has developed a unique solution and only they have the means to deliver the full requirements of the Councils. Unit4 has the proprietary ownership of the Business world system and therefore is the only company able to provide hosting, support and maintenance for the financial management system used by RBK and LBS.
This transitionary period will enable the Councils to migrate their on-premise solution to the Unit4 SaaS (Software as a Service) cloud hosted platform minimising technical risk through continued support during the transition. The Councils’ intention is to evaluate all viable options for the re-procurement of their financial management solutions in the intervening period to align with the Council's best interests and value for money obligations.
Procedure terms & legal framework
From the official record- Procedure method
- Negotiated without publication of a contract notice
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 27 Jan 2025, 15:55 GMT
- Last source update
- 27 Jan 2025, 15:55 GMT
- Authority reference
DN757310- FTS notice number
2025/S 000-002744- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04d686Find a Tender
- Why no open competition
The works, supplies or services can be provided only by a particular economic operator due to absence of competition for technical reasons
- Published justification
As set out in II.2.4 above (Description of the procurement), the award of a contract to Unit4 is pursuant to Regulation 32(2)(b)(ii) and (iii) of the Public Contracts Regulations 2015, using a negotiated procedure without prior publication.
LB Sutton and RB Kingston have shared a single instance of the Unit4 Business World system. The application is used by the Councils for all aspects of financial management enabling them to comply with their statutory requirements including: core financial processes, accounting, sales orders and invoicing, management Information and financial and audit reporting. The provider has developed a unique solution and only they have the means to deliver the full requirements of the Councils. Unit4 has the proprietary ownership of the Business world system and therefore is the only company able to provide hosting, support and maintenance for the financial management system used by RBK and LBS.
This transitionary period will enable the Councils to migrate their on-premise solution to the Unit4 SaaS (Software as a Service) cloud hosted platform minimising technical risk through continued support during the transition. The Councils’ intention is to evaluate all viable options for the re-procurement of their financial management solutions in the intervening period to align with the Council's best interests and value for money obligations.
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| UNIT4 Business Software Limited | £1,601,359 † | — | Awarded |
Contracts
Contract 002744-2025-DN757310-1 · UNIT4 Business Software Limited
- Signed
- 7 Jan 2025
- Value
- £1,601,359
- Status
- active
Contracting authority & participating public bodies
Dispute resolution & review bodies
- The High Court of JusticeReview body
Bidders & participating suppliers
1 commercial party on the notice- UNIT4 Business Software LimitedAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.