Official UK procurement notice
Business Travel Management Services
Authority: University of Sunderland (Education)
What is being bought
Published requirement descriptionThis tender process is now complete following contract notices: 2021/S 000-005048 & 2021/S 000-005849 (March 2021).The University of Sunderland and its subsidiaries required a single Travel Management Company to provide both online and offline business travel and associated services, to commence from approximately June 2021.Expressions of interest were received along with tender documents via In-Tend in-tendhost.co.uk/universityofsunderla… ↗
CPV: Accommodation services · Business travel services · Hotel accommodation services · Public transport services by railways · Scheduled air transport services · Travel agency, tour operator and tourist assistance services · Travel management services · Travel services
The lotProcurement structure
single lot · value publishedLot #1This tender process is now complete.The University of Sunderland and its subsidiaries…AwardedPublished value£2,500,000
This tender process is now complete.The University of Sunderland and its subsidiaries invited tenders to provide Business Travel Management Services for its UK and International requirements including Air, Rail, and Hotel services; Ferry, Eurostar, International Rail, Taxi and Vehicle Hire; and relevant professional advice to all clients, including Visa, travel alerts, etc.The successful supplier will provide both a self-serve on-line portal and an off-line service, along with pro-active account management, traveller safety at its core, and clear Management Information to ensure an efficient, cost effective provision.Commencing approximately June 2021, the tender is for a period of 3 years’ with the option to extend for 2 years’ in annual increments. Overall contract value is estimated at GBP 2,500,000 over 5 years’ (the maximum contract length) i.e. GBP £500,000 per annum (excluding VAT) - note there are no guarantees on spend levels. We also reserve the right to spend a further 50% of the anticipated spend, subject to changes to requirements across the University for the duration of the award.Expressions of interest and tender documents were received via In-Tend. Additional information: It is anticipated that some travel may be part or fully funded from external streams, including European Union (EU) funding (ERDF/ESIF) and potentially research bodies, etc
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Qualititive: 55%
- Costs: 45%
Published award criteria (2)
- Qualititive: 55
- Costs: 45
- Price carries 45 of 100 points: a 10% discount moves about 4.5 points. Quality carries 55 of 100: the paper moves it further than the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 12 Mar 2021, 12:39 GMT
- Last source update
- 8 Jul 2021, 12:54 BST
- Award evaluation window
- 16 Apr 2021 – …
- Authority reference
UoS/Travel Services/1020- FTS notice number
2021/S 000-015876- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-029b29Find a Tender
- Electronic trading
- e-invoicing allowed · electronic payment
How it was run
Official notice- Submission deadline
- 16 Apr 2021, 12:00 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bids opened
- 16 Apr 2021, 12:00 BST
Timeline
16 Apr 2021 → 8 Jul 2021 · 3 dates- Submission deadline16 Apr 2021, 12:00 BST
- Bids opened16 Apr 2021, 12:00 BST
- Notice published8 Jul 2021, 12:54 BST
Notice history
1 event · 3 releases on Find a Tender- Status changed to complete8 Jul 2021, 12:54 BST
Published amendments (1 · 0 deadline changes)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DateIV.2 | 16 Apr 2021 | 19 Apr 2021 | +3 d |
1 amendment published without a description.
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Selective Travel ManagementBusiness Travel Services | £2,500,000 † | — | Awarded |
Contracts
Business Travel Services · Selective Travel Management
- Signed
- 8 Jul 2021
- Value
- £2,500,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 5bids · 5 electronic · 1 from abroad | 2 | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeOther public bodies
- European UnionFunder
Dispute resolution & review bodies
- Procurement, University of SunderlandReview contact point
Bidders & participating suppliers
1 commercial party on the noticeOfficial documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria