Find a TenderAwardedContract details notice

Published 10 Apr 2026, 15:41 BST

Official UK procurement notice

Business to Business (B2B) and Business to Government (B2G) Marketing Agency Services

Official notice

Authority: ORDNANCE SURVEY LIMITED (Public body)

ServicesCompetitive flexible procedureAbove thresholdSME suitable

Sectors: Business Services & Consultancy (79) Delivery: South East (UKJ32)

Published estimate£1,500,000≈ £500k / year · £1,800,000 inc. VAT

Submissions closed 11 May 2026awarded 17 Jul 2026

Awarded to Proctor and Stevenson Limited

Contract term 3 yrsends 30 Jun 2029 · up to 30 Jun 2031 with extensions · starts 1 Jul 2026

What is being bought

Published requirement description

Ordnance Survey (OS) is Great Britain’s National Mapping Service and a government owned commercial company operating across the public sector and commercial data markets. As part of the Department for Science, Innovation and Technology, OS delivers trusted geospatial data, expertise and insight to government, businesses and consumers. Its role is to create, maintain and distribute authoritative geospatial data that underpins essential national infrastructure, supports public service delivery and drives economic growth across the UK. OS is a private limited company (company registration number 09121572), and the entire share capital is owned by the Department for Science, Innovation and Technology. OS is awarding the contract to Proctor and Stevenson Limited (“Supplier”) as the specialist marketing and communications partner to support the continued repositioning of OS as a modern, technology enabled data business and the UK National Mapping Service. Proctor and Stevenson Limited will support the organisation in delivering strategic, high impact marketing and communications activity across Business to Business (B2B) and Business to Government (B2G) audiences (“the Services”).

Proctor and Stevenson Limited will provide a full-service agency service designing, developing and delivering Go To Market Activity (GTM) in B2B / B2G markets. Proctor and Stevenson Limited will work with OS to deliver integrated marketing and communications that clearly articulate the national value of OS data and its critical role in supporting Government priorities. The Services will showcase how OS’s trusted data delivers social purpose, supports environmental goals, strengthens national resilience and fuels economic growth. Through compelling storytelling, targeted engagement and campaigns, the Services will highlight OS as the invisible data spine that underpins essential public services and empowers citizens every day. Our approach will ensure stakeholders across Government and the wider public sector fully recognise the breadth, impact and future potential of OS data as the Public Sector Geospatial Agreement (PSGA) evolves and approaches renewal. In parallel, the OS shareholder framework agreement requires OS to “grow the long-term value of the organisation”. This mandates OS to grow commercial revenues profitably. Outside of the public sector OS generates revenue through data sales across sectors such as utilities, telecoms, land & property, and financial services. Proctor and Stevenson Limited will play a key role in helping OS drive commercial private sector growth in the short to medium term and in supporting OS to position itself with key government stakeholders to provide a platform to renew the PSGA and secure a new contract and funding for OS in the medium to long term.

The contract will be for three years with the option to extend annually for a further two years (3+1+1). Therefore, if all extensions were taken the full length of the contract would be for five years. The start date of the contract is 1 September 2026. The estimated value for this contract is £250k–£300k per annum. OS does not guarantee the estimated value of this contract. The exact spend on this contract will be dependent on OS requirements during the delivery of the contract. The above value is provided as an indication, and the final value of the contract will be subject to the delivery of the contract in accordance with the final signed contract for this service.

The authority expects to re-tender this requirement around 1 Feb 2031, 23:59 GMT.
How the procedure runs: This procurement will be conducted using the Competitive Flexible Procedure in accordance with the Procurement Act 2023. Details of the process and evaluation methodology is outlined within the tender documentation. The stages of the procurement evaluation are: Stage 1 – Preliminary Compliance Check: Submissions will be checked for completeness and compliance with the requirements set out in the tender documentation. Stage 2 – Conditions of Participation: Bidders will be assessed against the Conditions of Participation to confirm their legal, financial, technical and professional capability to deliver the contract. Stage 3 – Detailed Evaluation of Bids: Compliant bids will be evaluated against the published award criteria for Quality (65%), Price (25%) and Social Value (10%). Stage 4 – Presentations: The three highest‑scoring bidders from Stage 3 will be invited to deliver presentations, which will contribute to the final evaluation score as outlined in the tender documentation (Quality (30%), Price (25%), Social Value (5%) and Presentation (35%)).

CPV: Advertising and marketing services · Direct marketing services · Marketing management consultancy services · Marketing services

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 3 yrsPublished value£1,500,000

Contract period: 1 Jul 2026 – 30 Jun 2029 (3 yrs) · up to 30 Jun 2031 with extensionsValue: £1,500,000 exc. VAT · £1,800,000 inc. VAT

Delivery: South East

Extensions: The contract will be for three years with the option to extend annually for a further two years (3+1+1). Therefore, if all extensions were taken the full length of the contract would be for five years. The anticipated start date of the contract is 1 July 2026.

79340000 Advertising and marketing services 79342000 Marketing services 79342100 Direct marketing services 79413000 Marketing management consultancy services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 65%Price: 25%Social value: 10%

Published sub-criteria (3)

Quality Criteria: 65%
Price: 25%
Social Value Criteria: 10%

Published award criteria (3)

Quality Criteria
Price
Social Value Criteria

What this means for your bid

Price carries 25 of 100 points: a 10% discount moves about 2.5 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Competitive flexible procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Yes · next expected 1 Feb 2031
First published: 10 Apr 2026, 15:41 BST
Last source update: 7 Aug 2026, 15:58 BST
Award evaluation window: Submission end – 18 Jun 2026
Authority reference: BS.0376
FTS notice number: 2026/S 000-032930
Latest notice: Contract details notice (UK7)
Classification (CPV): Advertising and marketing servicesDirect marketing servicesMarketing management consultancy servicesMarketing services
Delivery area: South East (UKJ32)
Official registry OCID: ocds-h6vhtk-06803e Find a Tender
Contract terms summary: Payment of undisputed sums will be due within 30 calendar days of receipt by Ordnance Survey of a correctly presented and properly submitted invoice.

How it runs: This procurement will be conducted using the Competitive Flexible Procedure in accordance with the Procurement Act 2023. Details of the process and evaluation methodology is outlined within the tender documentation. The stages of the procurement evaluation are:
Stage 1 – Preliminary Compliance Check: Submissions will be checked for completeness and compliance with the requirements set out in the tender documentation.
Stage 2 – Conditions of Participation: Bidders will be assessed against the Conditions of Participation to confirm their legal, financial, technical and professional capability to deliver the contract.
Stage 3 – Detailed Evaluation of Bids: Compliant bids will be evaluated against the published award criteria for Quality (65%), Price (25%) and Social Value (10%).
Stage 4 – Presentations: The three highest‑scoring bidders from Stage 3 will be invited to deliver presentations, which will contribute to the final evaluation score as outlined in the tender documentation (Quality (30%), Price (25%), Social Value (5%) and Presentation (35%)).

How it was run

Official notice

Run through: In-tend · Who buys & how to bid on In-tend

Supplier login requiredElectronic submission allowedLanguage: EN

Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup

Submission deadline: 11 May 2026, 12:00 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/os ↗

Each Bidder has access to a dedicated area on In-Tend to allow them to upload their Bid. It is the Bidder’s sole responsibility to ensure that its Bid is correctly and properly loaded onto In-Tend by the closing date and time stipulated on the system

Timeline

10 Apr 2026 → 7 Aug 2026 · 7 dates

Tender notice published193 days ago
10 Apr 2026, 15:41 BST
Submission deadline162 days ago
11 May 2026, 12:00 BST
Award decision expected by123 days ago
18 Jun 2026, 23:59 BST
Contract starts111 days ago
1 Jul 2026, 00:00 BST
Assessment summaries sent95 days ago
17 Jul 2026, 00:00 BST
Standstill ends82 days ago
29 Jul 2026, 23:59 BST
Latest notice published74 days ago
7 Aug 2026, 15:58 BST

Notice history

6 events · 3 releases on Find a Tender · since 10 Apr 2026

Tender notice published
10 Apr 2026, 15:41 BST
UK4
Contract award notice published
20 Jul 2026, 16:12 BST
UK6
Status changed to complete
20 Jul 2026, 16:12 BST
Contract details notice published
7 Aug 2026, 15:58 BST
UK7
Procurement method changed
7 Aug 2026, 15:58 BST
Contract signature expected
21 Aug 2026, 23:59 BST
scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £1,500,0001 award exc. VAT

Bids received 1717 from SMEs

Contracts signed 1latest 7 Aug 2026

Awarded to	Value	Date	Status
Proctor and Stevenson LimitedSME1 Sept 2026 – 31 Aug 2029 · up to 31 Aug 2031Extensions: The option to extend the contract for up to two further periods of one year each will be subject to satisfactory performance.	£1,500,000	17 Jul 2026	Awarded

Contracts

Business to Business (B2B) and Business to Government (B2G) Marketing Agency Services · Proctor and Stevenson LimitedSME
Signed
7 Aug 2026
Value
£1,500,000
Period
1 Sept 2026 – 31 Aug 2029 · up to 31 Aug 2031 with extensions
Status
active
Extensions
The option to extend the contract for up to two further periods of one year each will be subject to satisfactory performance.

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
17final-stage tenders	17	0	—

Contracting authority & participating public bodies

Ordnance Survey Limited

Contracting authorityPublic undertaking GB-COH: 09121572 Explorer House, Adanac Drive, Southampton, South East, SO16 0ASContact name, email

Bidders & participating suppliers

1 commercial party on the notice

Proctor and Stevenson LimitedAwarded supplierGB-COH: 02572010 The Old Printworks, Bristol, South West, BS50ESContact email

Official documents & specifications (4)

Official links; attachments are not copied

Tender pack and attachments

Bidding documents and specifications tenderBidding documents and specificationsAll procurement documentation is available through the eTendering system used by Ordnance Survey (InTend) using the link above

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender7 Aug 2026, 15:58 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender20 Jul 2026, 16:12 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender10 Apr 2026, 15:41 BST