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Published 9 Aug 2022, 16:28 BST

Official UK procurement notice

WMT 3277 Provision of Rail Replacement Bus(es) + Taxi(s) Managed Service

Official notice

Authority: WEST MIDLANDS TRAINS LIMITED (Public body)

2 lotsServicesOpen procedure
Sectors: Transport & Passenger Services (60) Delivery: North West (UKD)West Midlands (UKG)London (UKI)
Budget not disclosedValue not published
Submissions closed 26 Sept 2022awarded 17 Apr 2023
Lots 2see the lot list below

What is being bought2 lots · detail below

Published requirement description

Rail replacement managed service in relation to the movement of rail customers by either coach or bus, whether planned or in an emergency during major train service disruption.

Bus replacement travel must be available 24 hours a day

The supplier must be able to provide the following vehicles

  • Coach - Shall mean a private hire vehicle equipped with high back comfortable seats and underfloor/boot luggage capacity. With seating capacity in excess of 48. PSVAR COMPLIANT
  • Low Floor Service Bus - Shall mean a service bus style vehicle with folding entrance doors and low floor capability. With seating capacity in excess of 38 and standing 22. PSVAR COMPLIANT
  • Low Floor Double Decker - Shall mean as above (Low Floor Service Bus) but split over two levels and having seating capacity in excess of 70. PSVAR COMPLIANT
  • High Capacity Coach - Shall mean as per coach (above) but with seats with any seating configuration with seating capacity in excess of 70. PSVAR COMPLIANT PSVAR COMPLIANT
  • Mini Bus - Shall mean a vehicle with seating capacity of 9-16 people PSVAR COMPLIANT
  • Midi Bus - Shall mean a low floor service bus with a seating capacity of between 17 and 29. PSVAR COMPLIANT

CPV: Hire of buses and coaches with driver · Road transport services · Taxi services

Lots and requirements (2)Procurement structure

2 lots · no lot values published
Lot #1BusesAwardedRenewal
Delivery: North West, West Midlands, London
Extensions: Two year initial contract term with a year on year extension up to a total of 4 years.Variant bids: not allowed
60172000 Hire of buses and coaches with driver
Lot #2TaxisAwardedRenewal

Taxi management services related to the movement of customers and staff (weekly ongoing services and ad-hoc requirements) and ad-hoc customer movements in times of train service disruption across the entire WMT area.

Taxi's must be available 24 hours a day

The supplier must be able to provide the following vehicles

  • 5 seater vehicle
  • 5 seater accessible vehicle
  • 7 seater accessible vehicle

The Supplier shall employ a relevant system to interpret taxi requirements from train crew diagrams, ensuring that all required taxis are booked in advance with operators who abide by the requirements stated in this section.

The Supplier shall ensure they have a sufficient pool of wheelchair accessible vehicles to be able to provide such vehicles in any area of the WMT network within one hour.

Ability to provide the Customer with advanced detail of all taxi requirements in a line by line format. To include as a minimum, planned departure and arrival points, planned departure and arrival times, train crew turn number allocated to the taxi, date of booking, booked operator names, booked operator contact information and any relevant notes.

Delivery: North West, West Midlands, London
Extensions: Initial contract period of 2 years with the option to extend year on year to a total of 4 yearsVariant bids: not allowed
60120000 Taxi services

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0025 Utilities Contracts Regulations 2016 (Directive 2014/25/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes
First published
9 Aug 2022, 16:28 BST
Last source update
18 Apr 2023, 15:20 BST
Award evaluation window
12 Sept 2022 – …
Authority reference
WMT 3277
FTS notice number
2023/S 000-011128
Classification (CPV)
Hire of buses and coaches with driverRoad transport servicesTaxi services
Delivery area
North West (UKD)West Midlands (UKG)London (UKI)
Official registry OCID
ocds-h6vhtk-035a5a Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

How it was run

Official notice
Run through: portal not identified
Language: EN
Submission deadline
26 Sept 2022, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
12 Sept 2022, 17:00 BST
Detailed submission instructions & authority contactsFrom official release

redirect.transaxions.com/events/CVBXE ↗

Timeline

12 Sept 2022 → 18 Apr 2023 · 3 dates
  1. Bids opened
    12 Sept 2022, 17:00 BST
  2. Submission deadline
    26 Sept 2022, 12:00 BST
  3. Notice published
    18 Apr 2023, 15:20 BST

Notice history

2 events · 3 releases on Find a Tender · since 16 Sept 2022
  1. Deadline moved to 26 Sept 2022, 12:00 BST
    16 Sept 2022, 14:56 BST
    +14 days · was 12 Sept 2022, 12:00 BST
  2. Status changed to complete
    18 Apr 2023, 15:20 BST
Published amendments (1 · 1 deadline change)
WhenWhatBeforeAfterShift
—DeadlineIV.2.2.12 Sept 202226 Sept 2022+14 d

1 amendment published without a description.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 2
Contracts signed 2latest 17 Apr 2023

2 further award records carry no date or value.

Contracts

  • Buses · supplier not published

    Signed
    17 Apr 2023
    Value
    —
    Status
    active

  • Taxis · supplier not published

    Signed
    17 Apr 2023
    Value
    —
    Status
    active

Contracting authority & participating public bodies

WEST MIDLANDS TRAINS LIMITED

Contracting authorityPublic bodyRailway services GB-COH: 09860466 2nd Floor,St Andrews House, 20 St. Andrew Street, LONDON, West Midlands, EC4A3AGContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Department for TransportReview body London
  • West Midland TrainsReview body BIRMINGHAM

Official documents & specifications (1)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria