Official UK procurement notice
Bus Stop Maintenance and Civils - Lot B
Authority: Kent County Council (Local council)
Sectors: Transport Equipment & Vehicles (34)Construction Materials & Prefab (44)Construction & Civil Engineering (45)+4 more Delivery: South East (UKJ4)
Published estimate£2,000,000envelope for 2 lots · £2,400,000 inc. VAT · 1 value update
Submissions closed 31 Oct 2025awarded 2 Oct 2026
Awarded to Steadline Limited, Externiture Ltd2 awards
Contract term 3 yrsup to 5 yrs with extensions · starts 1 Apr 2026
What is being bought2 lots · detail below
Published requirement descriptionContractors to provide services with respect to bus stop civils groundworks including the provision of new and maintenance of existing bus stop infrastructure.
Activities to include :
- Installation of new bus stop poles.
- Replace / Reseat / Removal / Relocation of existing bus stop poles .
- Delivery of hardstanding areas and kerbed works (raised / dropped kerbs).
-Installation of bus stop and bus stand clearway line markings.
- Supply and delivery only of bus stop poles / sockets.
- The authority expects to re-tender this requirement around 28 Jul 2028, 23:59 BST.
- How the procedure runs: The procurement steps that shall be followed will be 1. Participation Stage 2. Initial Tender Stage (ITT) 3. Optional Negotiation Stage 4. Optional Invitation to Submit Final Tender Stage (ISFT) 5. Contract Award Stage. Award criteria will be refined prior to ITT stage. More information can be found in the tender documents. A Preliminary Market Engagement stage has not been carried out due to an internal market analysis exercise, has concluded with the Council's familiarity with the relevant markets for this requirement.
CPV: Construction structures and materials; auxiliary products to construction (except electric apparatus) · Construction work · Engineering services · Miscellaneous transport equipment and spare parts · Repair and maintenance services · Supporting and auxiliary transport services; travel agencies services · Transport equipment and auxiliary products to transportation · Transport services (excl. Waste transport)
Lots and requirements (2)Procurement structure
2 lots · all with a published value (£2,000,000 together) · same evaluation weights on every lotLot #1Bus Stop Information and Furniture MaintenanceAwardedRenewalPublished value£1,200,000
The source published no individual description for this lot.
- Value
- £1,200,000 exc. VAT · £1,440,000 inc. VAT
- Extensions
- The periods for extension will consist of either multiple single-year extensions, the full two (2) year period, or any other combination subject to the maximum service period not having been exceeded by any prior extension. Extensions will be dependant on both the success in achieving the required outcomes and availability of further funding.
- Second stage
- up to 6 candidates invited to tender
34000000 Transport equipment and auxiliary products to transportation44000000 Construction structures and materials; auxiliary products to construction (except electric apparatus)45000000 Construction work50000000 Repair and maintenance services60000000 Transport services (excl. Waste transport)63000000 Supporting and auxiliary transport services; travel agencies services
Pre-qualification & selection criteria (PQQ)2
- Technical & professional abilityPlease refer to tender documents for further information.
- Condition of participationAll conditions of participation must be met. The Council will take through to the ITT stage - the 6 highest ranking scoring suppliers. Please refer to tender documents for further information. shortlisting
Lot #2Civils WorkAwardedRenewalPublished value£800,000
The source published no individual description for this lot.
- Value
- £800,000 exc. VAT · £960,000 inc. VAT
- Extensions
- The periods for extension will consist of either multiple single-year extensions, the full two (2) year period, or any other combination subject to the maximum service period not having been exceeded by any prior extension. Extensions will be dependant on both the success in achieving the required outcomes and availability of further funding.
- Second stage
- up to 6 candidates invited to tender
34900000 Miscellaneous transport equipment and spare parts44000000 Construction structures and materials; auxiliary products to construction (except electric apparatus)45000000 Construction work50000000 Repair and maintenance services60000000 Transport services (excl. Waste transport)63000000 Supporting and auxiliary transport services; travel agencies services
Pre-qualification & selection criteria (PQQ)2
- Technical & professional ability1. Contractor to self-certify that their organisation's supervisors and operators have the following New Road and Street Works Act 1991 ("NRSWA") Certifications to work on the highway: • Supervisors: LA, 01, S1, S2, S3, S4, S5, S6, S7 • Operatives: LA, 01, 03, 04, 05, 06, 07, 08 Evidence will need to be provided of this certification. 2. Contractor to self-certify that their organisation has acted as a principal contractor in accordance with the CDM regulations 2015. Evidence will need to be provided of this certification. All other conditions of participation must be met - please refer to tender documents.
- Condition of participationThe Council will take through to the ITT stage - the 6 highest ranking scoring suppliers. Please refer to tender documents for further information. shortlisting
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published — the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored · same split on all 2 lots
Published award criteria (2)
- Quality — A minimum quality threshold will apply, full details will be included in the tender documents.
- Price — Tenderers who meet the quality threshold, will enter the price per quality point evaluation that the award decision will be based on. Full details will be included in the tender documents.
What this means for your bid
- Price carries 50 of 100 points — a 10% discount moves about 5 points. This one is won on the number — sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring — the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 28 Jul 2028
- First published
- 2 Oct 2026, 14:02 BST
- Last source update
- 2 Oct 2026, 14:02 BST
- Award evaluation window
- Submission end — 9 Feb 2026, 23:59 GMT
- Authority reference
CN240165/1- FTS notice number
2025/S 000-043308- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0566aeFind a Tender
- How it runs
- The procurement steps that shall be followed will be 1. Participation Stage 2. Initial Tender Stage (ITT) 3. Optional Negotiation Stage 4. Optional Invitation to Submit Final Tender Stage (ISFT) 5. Contract Award Stage. Award criteria will be refined prior to ITT stage. More information can be found in the tender documents. A Preliminary Market Engagement stage has not been carried out due to an internal market analysis exercise, has concluded with the Council's familiarity with the relevant markets for this requirement.
How it was run
Official noticeRun through: ProContract (Due North) · Who buys & how to bid on ProContract
Access & registration note: Free · short registration with manual review; public opportunity list
- Expression of interest (EOI)
- 31 Oct 2025, 12:00 GMT
- Submission deadline
- 31 Oct 2025, 12:00 GMT
- Clarification deadline
- 15 Oct 2025, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
www.kentbusinessportal.org.uk ↗
CN240165 - Bus Stop Maintenance and Civils
Timeline
8 published dates · Europe/London- Tender notice published28 Jul 2025, 09:29 BST
- Clarification questions by358 days ago15 Oct 2025, 12:00 BST
- Submission deadline342 days ago31 Oct 2025, 12:00 GMT
- Award decision expected by240 days ago9 Feb 2026, 23:59 GMT
- Contract starts190 days ago1 Apr 2026, 00:00 BST
- Assessment summaries sent6 days ago2 Oct 2026, 00:00 BST
- Latest notice published6 days ago2 Oct 2026, 14:02 BST
- Standstill endsin 6 days13 Oct 2026, 23:59 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics — not a forecastAwards 2some still in standstill
Awarded value (inc. VAT) £2,400,0002 awards inc. VAT — no net value published
Bids received 22 from SMEs
Contracts signed 1latest 19 May 2026
| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Bus Stop Information and Furniture Maintenance1 award | |||
| Externiture LtdSME1 Jun 2026 — 31 May 2029 · up to 31 May 2031Extensions: Extensions are dependant on the success of achieving the outcomes and availability of further funding. 2 x 12 month extension . Can be taken as a single 24 month period if required. | £916,973 inc. VAT | 30 Apr 2026 | Awarded |
| Lot 2 · Civils Work1 award | |||
| Steadline LimitedSME2 Nov 2026 — 1 Nov 2029 · up to 1 Nov 2031Extensions: Extensions are dependant on the success of achieving the outcomes and availability of further funding. 2 x 12 month extension . Can be taken as a single 24 month period if required | £1,483,027 inc. VAT | 2 Oct 2026standstill to 13 Oct 2026 | Standstill |
Contracts
Bus Stop Maintenance - LOT A · Externiture LtdSME
- Signed
- 19 May 2026
- Value
- £916,973 inc. VAT
- Period
- 1 Jun 2026 — 31 May 2029 · up to 31 May 2031 with extensions
- Status
- active
- Extensions
- Extensions are dependant on the success of achieving the outcomes and availability of further funding. 2 x 12 month extension . Can be taken as a single 24 month period if required.
No agreed KPIs: KPIs are included within the contract. Contract is above threshold but under £5 million including VAT, therefore they do not require to be published under PA23.
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 2 · Civils Work | 2final-stage tenders | 2 | 0 | — |
Notice history
10 events · 4 releases on Find a Tender · since 28 Jul 2025- Contract signature expected23 Oct 2026, 23:59 BSTscheduled
- Contract award notice published2 Oct 2026, 14:02 BSTUK6
- Procurement method changed2 Oct 2026, 14:02 BST
- Contract details notice published5 Jun 2026, 11:35 BSTUK7
- Contract signature expected13 May 2026, 23:59 BSTscheduled
- Contract award notice published30 Apr 2026, 12:15 BSTUK6
- Published value updated30 Apr 2026, 12:15 BSTwas £2,000,000
- Status changed to complete30 Apr 2026, 12:15 BST
- Procurement method changed30 Apr 2026, 12:15 BST
- Tender notice published28 Jul 2025, 09:29 BSTUK4
Routine re-releases (4)
- 2025-07: 1 release · 28 Jul 2025
Contracting authority & participating public bodies
Bidders & participating suppliers
2 commercial parties on the notice- EXTERNITURE LIMITEDAwarded supplier
- Steadline LimitedAwarded supplier
Official documents & specifications (6)
Official links; attachments are not copiedTender pack and attachments
- Conflict of interest declarationNot published
- Bidding documents and specificationsAccess: https://procontract.due-north.com/Opportunities/Index?p=8691483f-2f3d-e711-80e1-005056b64545&v=1 Search : CN240165 - Bus Stop Maintenance and Civils
Notices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender