Find a TenderAwardedContract details notice

Published 30 Jul 2025, 08:48 BST

Official UK procurement notice

Bus shelter repairs and maintenance

Authority: Erewash Borough Council (Local council)

ServicesBelow threshold - open competitionBelow thresholdLight touch regimeSME suitableVCSE suitable

Sectors: Construction Materials & Prefab (44)Construction & Civil Engineering (45)Repair & Maintenance (50) Delivery: East Midlands (UKF)

Published estimate£150,000≈ £50k / year · £180,000 inc. VAT

Submissions closed 2 Sept 2025awarded 14 Oct 2025

Awarded to Shelter Maintenance Limited

Contract term 3 yrsends 21 Sept 2028 · up to 21 Sept 2030 with extensions · starts 22 Sept 2025

What is being bought

Published requirement description

This Contract is for the provision of bus shelter cleaning, maintenance and repair. Cleaning of all locations is required on a quarterly basis. Following each clean, a maintenance report is required to be submitted to the Council identifying any repairs required. Repairs are also required on an emergency basis.

CPV: Bus shelters · Bus-stop shelter construction work · Repair and maintenance services

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 3 yrsSMEVCSEPublished value£150,000

Contract period: 22 Sept 2025 – 21 Sept 2028 (3 yrs) · up to 21 Sept 2030 with extensionsValue: £150,000 exc. VAT · £180,000 inc. VAT

Delivery: East MidlandsEligibility: SME eligibleVCSE eligible

Extensions: There is an option to extend for two further 12 month periods subject to funding, business need and satisfactory performance.

44212321 Bus shelters 45213315 Bus-stop shelter construction work 50000000 Repair and maintenance services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 40%Price: 60%

Published award criteria (2)

Price
Quality

What this means for your bid

Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Below threshold - open competition
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Below threshold
Regulatory regime: Light touch regime
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 30 Jul 2025, 08:48 BST
Last source update: 14 Oct 2025, 14:40 BST
Authority reference: EBCT 413
FTS notice number: 2025/S 000-044069
Latest notice: Contract details notice (UK7)
Classification (CPV): Bus sheltersBus-stop shelter construction workRepair and maintenance services
Delivery area: East Midlands (UKF)
Official registry OCID: ocds-h6vhtk-056889 Find a Tender

How it was run

Official notice

Run through: East Midlands Tendering

Supplier login requiredElectronic submission allowed

Access & registration note: Free regional portal

Submission deadline: 2 Sept 2025, 14:00 BST
Clarification deadline: 20 Aug 2025, 16:00 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed

Detailed submission instructions & authority contactsFrom official release

To ensure a fair, open and transparent procurement process, we will only accept expressions of interest, clarification queries and bids for this opportunity via the EastMidsTenders e- portal.

www.eastmidstenders.org ↗

Timeline

30 Jul 2025 → 14 Oct 2025 · 5 dates

Tender notice published
30 Jul 2025, 08:48 BST
Clarification questions by
20 Aug 2025, 16:00 BST
Submission deadline
2 Sept 2025, 14:00 BST
Contract starts394 days ago
22 Sept 2025, 00:00 BST
Latest notice published371 days ago
14 Oct 2025, 14:40 BST

Notice history

3 events · 2 releases on Find a Tender · since 30 Jul 2025

Tender notice published
30 Jul 2025, 08:48 BST
UK4
Contract details notice published
14 Oct 2025, 14:40 BST
UK7
Status changed to complete
14 Oct 2025, 14:40 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £150,0001 contract exc. VAT

Contracts signed 1latest 14 Oct 2025

Awarded to	Value	Date	Status
Shelter Maintenance LimitedSME	£150,000 †	—	Awarded

Contracts

Contract 1 · Shelter Maintenance LimitedSME
Signed
14 Oct 2025
Value
£150,000
Period
20 Oct 2025 – 19 Oct 2028 · up to 19 Oct 2030 with extensions
Status
active
Extensions
Two possible extensions of 12 months each subject to funding, business need and satisfactory performance.

Contracting authority & participating public bodies

Erewash Borough Council

Contracting authorityPublic authority - sub-central government GB-PPON: PJQT-8342-ZMZN Wharncliffe Road, Ilkeston, East Midlands, DE7 5RPContact email

Bidders & participating suppliers

1 commercial party on the notice

Shelter Maintenance LtdAwarded supplier Unit7, Mansfield Network Centre, Concorde Way,, Mansfield, East Midlands, NG19 7JZContact email, phone

Official documents & specifications (3)

Official links; attachments are not copied

Tender pack and attachments

Bidding documents and specifications tenderBidding documents and specificationsThis tender is being managed electronically. In order to express interest and download the invitation to tender documents, please go to the link above.

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender14 Oct 2025, 14:40 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender30 Jul 2025, 08:48 BST