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AwardedFind a Tender · award

Bus and Coach Hire with driver

Buyer: University of Sunderland →

BuyerUniversity of Sunderland
StatusAwarded
DeadlineNot published
ValueValue not published
Published12 Oct 2022

What is being bought

The University of Sunderland and its subsidiaries are looking to engage with a one stop shop supplier for its Bus and Coach hire with driver requirements from approximately October 2022 to October 2025 (with up to 2 x 1 year extensions taking it to a possible October 2027 contract). The overall contract value is estimated at GBP £900,000 over 5 years’ (the maximum contract length) i.e. GBP £180,000 per annum (excluding VAT where applicable) - note there are no guarantees on spend levels. We also reserve the right to spend an additional 50% of the original anticipated spend, subject to changes to requirements across the University for the duration of the award.Our coach and bus requirements vary throughout the year and in the past have included various student sports team journeys, school visits to and from our Sunderland campuses, open-day shuttle buses across the campuses, airport collections, various student trips across the North-East and beyond (including for example London)

Delivery location

UKC23 · UKI42

Categories

Hire of buses and coaches with driver 60172000Hire of buses and coaches with driver 60172000

Lot details

Lot 1

The University of Sunderland and its subsidiaries are looking to engage with a one stop shop supplier for its Bus & Coach hire with driver requirements, from approximately October 2022 to October 2025 (with up to 2 x 1 year extensions taking it to a possible October 2027 contract). The overall contract value is estimated at GBP £900,000 over 5 years’ (the maximum contract length) i.e. GBP £180,000 per annum (excluding VAT where applicable) - note there are no guarantees on spend levels. We also reserve the right to spend an additional 50% of the original anticipated spend, subject to changes to requirements across the University for the duration of the award.Our coach and bus requirements vary throughout the year and in the past have included various student sports team journeys, school visits to and from our Sunderland campuses, open-day shuttle buses across the campuses, airport collections, various student trips across the North-East and beyond (including for example our London Campus), and any other journeys that may be required (both ad-hoc and routine).Bus and coach providers must have available a variety of vehicles to ensure the specific journey and groups are serviced appropriately (including some with wheelchair access, etc). Additionally, a clear booking process, essential duty of care, fleet maintenance and cleanliness, clear management responsibilities and experienced fully trained drivers are required to meet our requirements.By expressing your interest in the tender through InTend you will be given access to all the tender documents which outline the requirements and relevant dates, essential information, and what is required.Closing date for submission of tenders is 12 noon Monday 12th September 2022. Additional information: Any commissions under this contract or framework maybe subject to external funding from bodies such as DfE, Arts Council, Heritage Lottery Fund, LEP, etc and the successful suppliers will be expected to work with the University on any funding applications where appropriate. This list of funding bodies is not exhaustive

Statuscancelled

Award criteria
Qualitative — 60
Cost — 40

What is included

ItemCategoryQuantity
1Hire of buses and coaches with driverNot published

Comparable-procurement analytics

Benchmarked against retained Find a Tender procedures with CPV division 60. The category anchor is Hire of buses and coaches with driver (60172000); this is a deliberately broad market comparator. The comparison is shown at several levels rather than pretending one company or region is always the best benchmark.

Comparison setProceduresReported bids per procedureNamed award suppliersPrice evidence
Market: CPV division 6015,3158 median · 20.1 average (13,609 of 15,315 with a bid count)1.3 average (13,747 of 15,315 with named award suppliers)1 comparable price pairs
Same buyer15 median · 5 average (1 of 1 with a bid count)1 average (1 of 1 with named award suppliers)Not published
Delivery region: UKC2343 median · 3 average (2 of 4 with a bid count)1 average (2 of 4 with named award suppliers)Not published

“Reported bids” is an official aggregate, sometimes reported per lot; it is the closest available competition measure. “Named award suppliers” are winners, not all applicants.

Price-outcome signal

Not enough comparable procedures currently publish both a GBP tender value and a usable lowest-valid-bid value to calculate a responsible price-reduction benchmark. Tenderline deliberately does not infer a saving from named award suppliers or from missing award values.

Procurement strategy & market signals

Framework agreementNot published
Dynamic purchasing systemNot published
Competitive procurementNot published
Recurring requirementNot published
Procurement method rationaleNot published
Rationale classificationsNot published
Special regimeNot published
Covered byGPA
Submission policyNot published
Selection criteriaNot published
Risk detailsNot published

Planning & early market engagement

BudgetValue not published
No-engagement rationaleNot published
Planning documents0
Planning milestones0

No planning milestones published.

Related procurements

No linked framework, prior procurement or reprocurement published.

Awards

Contracts

Bus and Coch hire with driver

Statusactive
Value£900,000

Documents & submission route

No documents are published in the current source record.

Source data inventory

Diagnostic view. “Not published” means this current release does not provide a value.

OCIDocds-h6vhtk-035ac7
Latest release ID028719-2022
Latest release timestampWed Oct 12 2022 14:10:15 GMT+0000 (Coordinated Universal Time)
Sourcefind-a-tender
Official notice URLNot published
Tender statuscomplete
Procurement methodopen
Procurement method detailsOpen procedure
Main procurement categoryservices
Above thresholdNot published
Legal basis32014L0024
Tender period: startNot published
Tender period: endNot published
Expression of interest deadlineNot published
Enquiry deadlineNot published
Award period: startNot published
Award period: endNot published
Submission method detailsNot published
Submission languagesNot published
Electronic catalogue policyNot published
Total tender valueNot published
Tender lots in source1
Tender items in source1
Tender documents in source0
Awards in latest release1
Contracts in latest release1
Parties in latest release5

Notice history

DateEventReference
12 Oct 2022award, contract028719-2022
10 Aug 2022tender022078-2022

All source data

Unmodified official OCDS data retained by Tenderline for this procurement process.

Complete current OCDS release JSON
{
  "id": "028719-2022",
  "tag": [
    "award",
    "contract"
  ],
  "bids": {
    "statistics": [
      {
        "id": "1",
        "value": 3,
        "measure": "bids",
        "relatedLot": "1"
      },
      {
        "id": "2",
        "value": 2,
        "measure": "smeBids",
        "relatedLot": "1"
      },
      {
        "id": "3",
        "value": 0,
        "measure": "foreignBidsFromEU",
        "relatedLot": "1"
      },
      {
        "id": "4",
        "value": 0,
        "measure": "foreignBidsFromNonEU",
        "relatedLot": "1"
      },
      {
        "id": "5",
        "value": 3,
        "measure": "electronicBids",
        "relatedLot": "1"
      }
    ]
  },
  "date": "2022-10-12T15:10:15+01:00",
  "ocid": "ocds-h6vhtk-035ac7",
  "buyer": {
    "id": "GB-FTS-8593",
    "name": "University of Sunderland"
  },
  "awards": [
    {
      "id": "028719-2022-bus and coach hire with driver-1",
      "title": "Bus and Coch hire with driver",
      "status": "active",
      "suppliers": [
        {
          "id": "GB-FTS-65753",
          "name": "Jim Hughes Coaches Limited"
        }
      ],
      "relatedLots": [
        "1"
      ]
    }
  ],
  "tender": {
    "id": "UoS/Bus and Coach hire with driver/0622",
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      {
        "id": "1",
        "status": "cancelled",
        "hasOptions": false,
        "description": "The University of Sunderland and its subsidiaries are looking to engage with a one stop shop supplier for its Bus & Coach hire with driver requirements, from approximately October 2022 to October 2025 (with up to 2 x 1 year extensions taking it to a possible October 2027 contract). The overall contract value is estimated at GBP £900,000 over 5 years’ (the maximum contract length) i.e. GBP £180,000 per annum (excluding VAT where applicable) - note there are no guarantees on spend levels. We also reserve the right to spend an additional 50% of the original anticipated spend, subject to changes to requirements across the University for the duration of the award.Our coach and bus requirements vary throughout the year and in the past have included various student sports team journeys, school visits to and from our Sunderland campuses, open-day shuttle buses across the campuses, airport collections, various student trips across the North-East and beyond (including for example our London Campus), and any other journeys that may be required (both ad-hoc and routine).Bus and coach providers must have available a variety of vehicles to ensure the specific journey and groups are serviced appropriately (including some with wheelchair access, etc).  Additionally, a clear booking process, essential duty of care, fleet maintenance and cleanliness, clear management responsibilities and experienced fully trained drivers are required to meet our requirements.By expressing your interest in the tender through InTend you will be given access to all the tender documents which outline the requirements and relevant dates, essential information, and what is required.Closing date for submission of tenders is 12 noon Monday 12th September 2022. Additional information: Any commissions under this contract or framework maybe subject to external funding from bodies such as DfE, Arts Council, Heritage Lottery Fund, LEP, etc and the successful suppliers will be expected to work with the University on any funding applications where appropriate. This list of funding bodies is not exhaustive",
        "awardCriteria": {
          "criteria": [
            {
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              "type": "quality",
              "description": "60"
            },
            {
              "name": "Cost",
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              "description": "40"
            }
          ]
        }
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    ],
    "items": [
      {
        "id": "1",
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        "deliveryLocation": {
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        },
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        "additionalClassifications": [
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        ]
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    ],
    "title": "Bus and Coach Hire with driver",
    "status": "complete",
    "coveredBy": [
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    "legalBasis": {
      "id": "32014L0024",
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    },
    "description": "The University of Sunderland and its subsidiaries are looking to engage with a one stop shop supplier for its Bus and Coach hire with driver requirements from approximately October 2022 to October 2025 (with up to 2 x 1 year extensions taking it to a possible October 2027 contract). The overall contract value is estimated at GBP £900,000 over 5 years’ (the maximum contract length) i.e. GBP £180,000 per annum (excluding VAT where applicable) - note there are no guarantees on spend levels. We also reserve the right to spend an additional 50% of the original anticipated spend, subject to changes to requirements across the University for the duration of the award.Our coach and bus requirements vary throughout the year and in the past have included various student sports team journeys, school visits to and from our Sunderland campuses, open-day shuttle buses across the campuses, airport collections, various student trips across the North-East and beyond (including for example London)",
    "classification": {
      "id": "60172000",
      "scheme": "CPV",
      "description": "Hire of buses and coaches with driver"
    },
    "procurementMethod": "open",
    "mainProcurementCategory": "services",
    "procurementMethodDetails": "Open procedure"
  },
  "parties": [
    {
      "id": "GB-FTS-8593",
      "name": "University of Sunderland",
      "roles": [
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      ],
      "address": {
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        "locality": "Sunderland",
        "postalCode": "SR1 3SD",
        "countryName": "United Kingdom",
        "streetAddress": "3rd Floor Edinburgh Building, Chester Road"
      },
      "details": {
        "url": "http://www.sunderland.ac.uk",
        "classifications": [
          {
            "id": "BODY_PUBLIC",
            "scheme": "TED_CA_TYPE",
            "description": "Body governed by public law"
          },
          {
            "id": "09",
            "scheme": "COFOG",
            "description": "Education"
          }
        ]
      },
      "identifier": {
        "legalName": "University of Sunderland"
      },
      "contactPoint": {
        "email": "tenders@sunderland.ac.uk"
      }
    },
    {
      "id": "GB-FTS-172",
      "name": "European Union",
      "roles": [
        "funder"
      ]
    },
    {
      "id": "GB-FTS-65753",
      "name": "Jim Hughes Coaches Limited",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UKC1",
        "locality": "Durham",
        "postalCode": "DH3 2SP",
        "countryName": "United Kingdom",
        "streetAddress": "Fell Bank, Chester le Street"
      },
      "details": {
        "scale": "sme"
      },
      "identifier": {
        "id": "04711243",
        "legalName": "Jim Hughes Coaches Limited"
      }
    },
    {
      "id": "GB-FTS-61041",
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        "postalCode": "SR1 3SD",
        "countryName": "United Kingdom",
        "streetAddress": "3rd floor, Edinburgh building, Chester Road"
      },
      "details": {
        "url": "http://www.sunderland.ac.uk"
      },
      "identifier": {
        "legalName": "University of Sunderland"
      },
      "contactPoint": {
        "email": "tenders@sunderland.ac.uk"
      }
    },
    {
      "id": "GB-FTS-61042",
      "name": "University of Sunderland, Legal Services",
      "roles": [
        "mediationBody"
      ],
      "address": {
        "locality": "Sunderland",
        "postalCode": "SR1 3SD",
        "countryName": "United Kingdom",
        "streetAddress": "4th floor, Edinburgh building, Chester Road"
      },
      "identifier": {
        "legalName": "University of Sunderland, Legal Services"
      },
      "contactPoint": {
        "email": "legal@sunderland.ac.uk"
      }
    }
  ],
  "language": "en",
  "planning": {
    "budget": {
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        {
          "id": "1",
          "description": "bus and coach hire with driver",
          "relatedLots": [
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          "financingParty": {
            "id": "GB-FTS-172",
            "name": "European Union"
          }
        }
      ]
    }
  },
  "contracts": [
    {
      "id": "028719-2022-bus and coach hire with driver-1",
      "title": "Bus and Coch hire with driver",
      "value": {
        "amount": 900000,
        "currency": "GBP"
      },
      "status": "active",
      "awardID": "028719-2022-bus and coach hire with driver-1",
      "dateSigned": "2022-10-11T00:00:00+01:00"
    }
  ],
  "initiationType": "tender"
}
Complete JSON history (2 releases)
12 Oct 2022 · 028719-2022 · award, contract
{
  "id": "028719-2022",
  "tag": [
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    "contract"
  ],
  "bids": {
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      },
      {
        "id": "2",
        "value": 2,
        "measure": "smeBids",
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      },
      {
        "id": "3",
        "value": 0,
        "measure": "foreignBidsFromEU",
        "relatedLot": "1"
      },
      {
        "id": "4",
        "value": 0,
        "measure": "foreignBidsFromNonEU",
        "relatedLot": "1"
      },
      {
        "id": "5",
        "value": 3,
        "measure": "electronicBids",
        "relatedLot": "1"
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  "ocid": "ocds-h6vhtk-035ac7",
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    "name": "University of Sunderland"
  },
  "awards": [
    {
      "id": "028719-2022-bus and coach hire with driver-1",
      "title": "Bus and Coch hire with driver",
      "status": "active",
      "suppliers": [
        {
          "id": "GB-FTS-65753",
          "name": "Jim Hughes Coaches Limited"
        }
      ],
      "relatedLots": [
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      ]
    }
  ],
  "tender": {
    "id": "UoS/Bus and Coach hire with driver/0622",
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        "status": "cancelled",
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        "description": "The University of Sunderland and its subsidiaries are looking to engage with a one stop shop supplier for its Bus & Coach hire with driver requirements, from approximately October 2022 to October 2025 (with up to 2 x 1 year extensions taking it to a possible October 2027 contract). The overall contract value is estimated at GBP £900,000 over 5 years’ (the maximum contract length) i.e. GBP £180,000 per annum (excluding VAT where applicable) - note there are no guarantees on spend levels. We also reserve the right to spend an additional 50% of the original anticipated spend, subject to changes to requirements across the University for the duration of the award.Our coach and bus requirements vary throughout the year and in the past have included various student sports team journeys, school visits to and from our Sunderland campuses, open-day shuttle buses across the campuses, airport collections, various student trips across the North-East and beyond (including for example our London Campus), and any other journeys that may be required (both ad-hoc and routine).Bus and coach providers must have available a variety of vehicles to ensure the specific journey and groups are serviced appropriately (including some with wheelchair access, etc).  Additionally, a clear booking process, essential duty of care, fleet maintenance and cleanliness, clear management responsibilities and experienced fully trained drivers are required to meet our requirements.By expressing your interest in the tender through InTend you will be given access to all the tender documents which outline the requirements and relevant dates, essential information, and what is required.Closing date for submission of tenders is 12 noon Monday 12th September 2022. Additional information: Any commissions under this contract or framework maybe subject to external funding from bodies such as DfE, Arts Council, Heritage Lottery Fund, LEP, etc and the successful suppliers will be expected to work with the University on any funding applications where appropriate. This list of funding bodies is not exhaustive",
        "awardCriteria": {
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            "scheme": "CPV",
            "description": "Hire of buses and coaches with driver"
          }
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    "title": "Bus and Coach Hire with driver",
    "status": "complete",
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    "description": "The University of Sunderland and its subsidiaries are looking to engage with a one stop shop supplier for its Bus and Coach hire with driver requirements from approximately October 2022 to October 2025 (with up to 2 x 1 year extensions taking it to a possible October 2027 contract). The overall contract value is estimated at GBP £900,000 over 5 years’ (the maximum contract length) i.e. GBP £180,000 per annum (excluding VAT where applicable) - note there are no guarantees on spend levels. We also reserve the right to spend an additional 50% of the original anticipated spend, subject to changes to requirements across the University for the duration of the award.Our coach and bus requirements vary throughout the year and in the past have included various student sports team journeys, school visits to and from our Sunderland campuses, open-day shuttle buses across the campuses, airport collections, various student trips across the North-East and beyond (including for example London)",
    "classification": {
      "id": "60172000",
      "scheme": "CPV",
      "description": "Hire of buses and coaches with driver"
    },
    "procurementMethod": "open",
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    "procurementMethodDetails": "Open procedure"
  },
  "parties": [
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    {
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      "name": "European Union",
      "roles": [
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      ]
    },
    {
      "id": "GB-FTS-65753",
      "name": "Jim Hughes Coaches Limited",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UKC1",
        "locality": "Durham",
        "postalCode": "DH3 2SP",
        "countryName": "United Kingdom",
        "streetAddress": "Fell Bank, Chester le Street"
      },
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      }
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      },
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        "countryName": "United Kingdom",
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      "id": "028719-2022-bus and coach hire with driver-1",
      "title": "Bus and Coch hire with driver",
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      },
      "status": "active",
      "awardID": "028719-2022-bus and coach hire with driver-1",
      "dateSigned": "2022-10-11T00:00:00+01:00"
    }
  ],
  "initiationType": "tender"
}
10 Aug 2022 · 022078-2022 · tender
{
  "id": "022078-2022",
  "tag": [
    "tender"
  ],
  "date": "2022-08-10T18:43:26+01:00",
  "ocid": "ocds-h6vhtk-035ac7",
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          "currency": "GBP"
        },
        "status": "active",
        "hasOptions": false,
        "hasRenewal": false,
        "description": "The University of Sunderland and its subsidiaries are looking to engage with a one stop shop supplier for its Bus & Coach hire with driver requirements, from approximately October 2022 to October 2025 (with up to 2 x 1 year extensions taking it to a possible October 2027 contract). The overall contract value is estimated at GBP £900,000 over 5 years’ (the maximum contract length) i.e. GBP £180,000 per annum (excluding VAT where applicable) - note there are no guarantees on spend levels. We also reserve the right to spend an additional 50% of the original anticipated spend, subject to changes to requirements across the University for the duration of the award.Our coach and bus requirements vary throughout the year and in the past have included various student sports team journeys, school visits to and from our Sunderland campuses, open-day shuttle buses across the campuses, airport collections, various student trips across the North-East and beyond (including for example our London Campus), and any other journeys that may be required (both ad-hoc and routine).Bus and coach providers must have available a variety of vehicles to ensure the specific journey and groups are serviced appropriately (including some with wheelchair access, etc).  Additionally, a clear booking process, essential duty of care, fleet maintenance and cleanliness, clear management responsibilities and experienced fully trained drivers are required to meet our requirements.By expressing your interest in the tender through InTend you will be given access to all the tender documents which outline the requirements and relevant dates, essential information, and what is required.Closing date for submission of tenders is 12 noon Monday 12th September 2022. Additional information: Any commissions under this contract or framework maybe subject to external funding from bodies such as DfE, Arts Council, Heritage Lottery Fund, LEP, etc and the successful suppliers will be expected to work with the University on any funding applications where appropriate. This list of funding bodies is not exhaustive",
        "awardCriteria": {
          "criteria": [
            {
              "name": "Qualitative",
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        },
        "contractPeriod": {
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          "startDate": "2022-10-18T00:00:00+01:00"
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        },
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          },
          {
            "region": "UKI42"
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        ]
      }
    ],
    "title": "Bus and Coach Hire with driver",
    "value": {
      "amount": 900000,
      "currency": "GBP"
    },
    "status": "active",
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      "hasElectronicOrdering": true,
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      "description": "Hire of buses and coaches with driver"
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    "submissionMethodDetails": "https://in-tendhost.co.uk/universityofsunderland/aspx/",
    "procurementMethodDetails": "Open procedure"
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        "locality": "Sunderland",
        "postalCode": "SR1 3SD",
        "countryName": "United Kingdom",
        "streetAddress": "3rd Floor Edinburgh Building, Chester Road"
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            "scheme": "COFOG",
            "description": "Education"
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        "countryName": "United Kingdom",
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        "postalCode": "SR1 3SD",
        "countryName": "United Kingdom",
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      "contactPoint": {
        "email": "legal@sunderland.ac.uk"
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  "language": "en",
  "planning": {
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          "id": "1",
          "description": "Various Projects funded by EU or other",
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          ],
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}