Building Management System (BMS) Maintenance and Services

{
  "id": "022696-2026",
  "tag": [
    "award",
    "contract"
  ],
  "date": "2026-03-13T09:30:18Z",
  "ocid": "ocds-h6vhtk-066934",
  "buyer": {
    "id": "GB-PPON-PXNY-4251-DZLZ",
    "name": "The Police and Crime Commissioner for Warwickshire"
  },
  "awards": [
    {
      "id": "1",
      "items": [
        {
          "id": "1",
          "relatedLot": "1",
          "additionalClassifications": [
            {
              "id": "50710000",
              "scheme": "CPV",
              "description": "Repair and maintenance services of electrical and mechanical building installations"
            },
            {
              "id": "50312000",
              "scheme": "CPV",
              "description": "Maintenance and repair of computer equipment"
            },
            {
              "id": "72261000",
              "scheme": "CPV",
              "description": "Software support services"
            },
            {
              "id": "71700000",
              "scheme": "CPV",
              "description": "Monitoring and control services"
            },
            {
              "id": "71314200",
              "scheme": "CPV",
              "description": "Energy-management services"
            },
            {
              "id": "71314300",
              "scheme": "CPV",
              "description": "Energy-efficiency consultancy services"
            },
            {
              "id": "71314000",
              "scheme": "CPV",
              "description": "Energy and related services"
            },
            {
              "id": "71315000",
              "scheme": "CPV",
              "description": "Building services"
            }
          ]
        }
      ],
      "status": "active",
      "suppliers": [
        {
          "id": "GB-FTS-177124",
          "name": "Direct Control Systems Ltd"
        }
      ],
      "relatedLots": [
        "1"
      ],
      "mainProcurementCategory": "services"
    }
  ],
  "tender": {
    "id": "WPA25-0049",
    "lots": [
      {
        "id": "1",
        "status": "complete"
      }
    ],
    "title": "Building Management System (BMS) Maintenance and Services",
    "status": "complete",
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "description": "This is an AWARD notice NOT a call for competition.\nThe Police & Crime Commissioner for Warwickshire has awarded a contract for Building Management System (BMS) Maintenance and Related Services to Warwickshire Police.  This includes the annual planned maintenance services, remedial works plus any ad hoc reactive call outs and maintenance required as a result. This is a below threshold contract that falls under PA2023 and was conducted via a closed invitation only procurement.\nThe contract is for an initial term of 3 years with options to extend for a further 2 periods of 12 months each at the Authority’s discretion.  The contract value for the initial term is estimated to be approximately £79,572 with year 1 having costs for asset verification and subsequent years having costs relating to remote monitoring and cloud portal once systems have been installed (these costs are not known currently as will be dependent on system and indexed increases on tendered prices).  Ad hoc call outs and reactive maintenance values are unknown therefore an estimated figure has been provided to give an indicative value.",
    "procurementMethod": "limited",
    "procurementMethodDetails": "Below threshold - limited competition"
  },
  "parties": [
    {
      "id": "GB-PPON-PXNY-4251-DZLZ",
      "name": "The Police and Crime Commissioner for Warwickshire",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKG13",
        "country": "GB",
        "locality": "Leek Wootton",
        "postalCode": "CV35 7QB",
        "countryName": "United Kingdom",
        "streetAddress": "Warwickshire Police Headquarters"
      },
      "details": {
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "PXNY-4251-DZLZ",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "email": "procurement@warwickshire.police.uk"
      }
    },
    {
      "id": "GB-FTS-177124",
      "name": "Direct Control Systems Ltd",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UKG31",
        "country": "GB",
        "locality": "Newtown Birmingham",
        "postalCode": "B193XA",
        "countryName": "United Kingdom",
        "streetAddress": "Hospital Street"
      },
      "details": {
        "vcse": false,
        "scale": "sme"
      },
      "contactPoint": {
        "email": "stuart.davis@directcontrols.co.uk",
        "telephone": "01212483300"
      }
    }
  ],
  "language": "en",
  "contracts": [
    {
      "id": "1",
      "value": {
        "amount": 115530,
        "currency": "GBP",
        "amountGross": 138636
      },
      "period": {
        "endDate": "2029-03-31T23:59:59+01:00",
        "startDate": "2026-04-01T00:00:00+01:00",
        "maxExtentDate": "2031-03-31T23:59:59+01:00"
      },
      "status": "active",
      "awardID": "1",
      "options": {
        "description": "Options include the ability to extend for 2 further years at the discretion of the Authority.  The option to include 24/7 remote monitoring and 24/7 cloud portal access management once the system has been installed. The option to integrate additional sites or buildings into the BMS platform also to support integration of additional plant (e.g. new AHUs, boilers, chillers).  There is also the option for professional advice with the BMS engineer providing advice on building performance and making recommendations.  And for checking and installing any software updates including on any new system(s) installed."
      },
      "renewal": {
        "description": "At the Authority's discretion after the initial term the contract can be extended by 2 further periods of 12 months each."
      },
      "documents": [
        {
          "id": "022696-2026",
          "url": "https://www.find-tender.service.gov.uk/Notice/022696-2026",
          "format": "text/html",
          "noticeType": "UK7",
          "description": "Contract details notice on Find a Tender",
          "documentType": "contractNotice",
          "datePublished": "2026-03-13T09:30:18Z"
        }
      ],
      "dateSigned": "2026-03-12T00:00:00+00:00",
      "hasOptions": true,
      "hasRenewal": true,
      "aboveThreshold": false
    }
  ],
  "initiationType": "tender"
}