Official UK procurement notice
Building Management System (BMS) Maintenance and Services
Authority: The Police and Crime Commissioner for Warwickshire (Police & fire)
What is being bought
Published requirement descriptionThis is an AWARD notice NOT a call for competition.
The Police & Crime Commissioner for Warwickshire has awarded a contract for Building Management System (BMS) Maintenance and Related Services to Warwickshire Police. This includes the annual planned maintenance services, remedial works plus any ad hoc reactive call outs and maintenance required as a result. This is a below threshold contract that falls under PA2023 and was conducted via a closed invitation only procurement.
The contract is for an initial term of 3 years with options to extend for a further 2 periods of 12 months each at the Authority’s discretion. The contract value for the initial term is estimated to be approximately £79,572 with year 1 having costs for asset verification and subsequent years having costs relating to remote monitoring and cloud portal once systems have been installed (these costs are not known currently as will be dependent on system and indexed increases on tendered prices). Ad hoc call outs and reactive maintenance values are unknown therefore an estimated figure has been provided to give an indicative value.
The lotProcurement structure
single lot · no lot value publishedLot #1Awarded
Procedure terms & legal framework
From the official record- Procedure method
- Below threshold - limited competition
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 13 Mar 2026, 09:30 GMT
- Last source update
- 13 Mar 2026, 09:30 GMT
- Authority reference
WPA25-0049- FTS notice number
2026/S 000-022696- Latest notice
- Contract details notice (UK7)
- Delivery area
- Not published
- Official registry OCID
ocds-h6vhtk-066934Find a Tender
Notice history
1 event · 1 release on Find a Tender- Contract details notice published13 Mar 2026, 09:30 GMTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Direct Control Systems LtdSME | £115,530 † | — | Awarded |
Contracts
Contract 1 · Direct Control Systems LtdSME
- Signed
- 12 Mar 2026
- Value
- £115,530
- Period
- 1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2031 with extensions
- Status
- active
- Extensions
- At the Authority's discretion after the initial term the contract can be extended by 2 further periods of 12 months each.
- Options
- Options include the ability to extend for 2 further years at the discretion of the Authority. The option to include 24/7 remote monitoring and 24/7 cloud portal access management once the system has been installed. The option to integrate additional sites or buildings into the BMS platform also to support integration of additional plant (e.g. new AHUs, boilers, chillers). There is also the option for professional advice with the BMS engineer providing advice on building performance and making recommendations. And for checking and installing any software updates including on any new system(s) installed.
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Direct Control Systems LtdAwarded supplier
Official documents & specifications (1)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender