Find a TenderAwardedContract details notice

Published 2 Oct 2025, 16:05 BST

Official UK procurement notice

Building Fabric Services · UK public procurement notice

Official notice

Authority: Medway Council (Local council)

WorksBelow threshold - open competitionBelow thresholdSME suitable

Sectors: Construction & Civil Engineering (45)Architecture & Engineering (71) Delivery: South East (UKJ41)

Published estimate£1,750,000≈ £583k / year · £2,100,000 inc. VAT

Submissions closed 31 Oct 2025awarded 26 Jan 2026

Awarded to Topcoat Construction Ltd

Contract term 3 yrsends 31 Mar 2029 · up to 31 Mar 2033 with extensions · starts 1 Apr 2026

What is being bought

Published requirement description

Building fabric services and associated works that the appointed Contractor will perform to support the running of Medway Council properties.

Period of Contract: The contract will be for a period of 3 years with an option to extend for a further 2 years, and then a further 2 year period up to a maximum term of 7 years.

CPV: Building alteration work · Building services

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 3 yrsSMEPublished value£1,750,000

Contract period: 1 Apr 2026 – 31 Mar 2029 (3 yrs) · up to 31 Mar 2033 with extensionsValue: £1,750,000 exc. VAT · £2,100,000 inc. VAT

Delivery: South EastEligibility: SME eligible

Extensions: The contract will be for a period of 3 years with an option to extend for a further 2 years, and then a further 2 year period up to a maximum term of 7 years.

45262700 Building alteration work 71315000 Building services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 45%Price: 55%

Published sub-criteria (3)

Criterion 2: 45%
Criterion 1: 50%
Criterion 3: 5%

Published award criteria (3)

Criterion 1: Pricing
Criterion 2: Quality
Criterion 3: Social Value Measure

What this means for your bid

Price carries 55 of 100 points: a 10% discount moves about 5.5 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Below threshold - open competition
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Works
Notice status: Awarded
Procurement threshold: Below threshold
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 2 Oct 2025, 16:05 BST
Last source update: 20 Mar 2026, 11:45 GMT
FTS notice number: 2025/S 000-061875
Latest notice: Contract details notice (UK7)
Classification (CPV): Building alteration workBuilding services
Delivery area: South East (UKJ41)
Official registry OCID: ocds-h6vhtk-05a73b Find a Tender

How it was run

Official notice

Run through: ProContract (Due North) · Who buys & how to bid on ProContract

Supplier login requiredElectronic submission allowed

Access & registration note: Free · short registration with manual review; public opportunity list

Submission deadline: 31 Oct 2025, 17:00 GMT
Clarification deadline: 31 Oct 2025, 17:00 GMT
Submission channel: Official e-sourcing portal
Electronic submission: Allowed

Detailed submission instructions & authority contactsFrom official release

www.kentbusinessportal.org.uk ↗

Timeline

2 Oct 2025 → 1 Apr 2026 · 5 dates

Tender notice published384 days ago
2 Oct 2025, 16:05 BST
Clarification questions by355 days ago
31 Oct 2025, 17:00 GMT
Submission deadline355 days ago
31 Oct 2025, 17:00 GMT
Latest notice published215 days ago
20 Mar 2026, 11:45 GMT
Contract starts204 days ago
1 Apr 2026, 00:00 BST

Notice history

6 events · 4 releases on Find a Tender · since 2 Oct 2025

Tender notice published
2 Oct 2025, 16:05 BST
UK4
Tender notice published
3 Oct 2025, 14:05 BST
UK4
Contract award notice published
27 Jan 2026, 14:05 GMT
UK6
Status changed to complete
27 Jan 2026, 14:05 GMT
Contract details notice published
20 Mar 2026, 11:45 GMT
UK7
Contract signature expected
31 Mar 2026, 23:59 BST
scheduled

Published amendments (1)

For more information about this opportunity, please visit the Kent Business Portal portal at: https://www.kentbusinessportal.org.uk/tenders/UK-Chatham:-Building-construction-work./BSM26642YK To respond to this opportunity, please click here: https://www.kentbusinessportal.org.uk/respond/BSM26642YK

Routine re-releases (4)

2025-10: 1 release · 2 Oct 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £1,750,0001 award exc. VAT

Bids received 33 from SMEs

Contracts signed 1latest 20 Mar 2026

Awarded to	Value	Date	Status
Topcoat Construction Ltd 1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2033Extensions: The contract will be for a period of 3 years with an option to extend for a further 2 years, and then a further 2 year period up to a maximum term of 7 years.	£1,750,000	26 Jan 2026	Awarded

Contracts

Contract 1 · Topcoat Construction Ltd
Signed
20 Mar 2026
Value
£1,750,000
Period
1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2033 with extensions
Status
active
Extensions
The contract will be for a period of 3 years with an option to extend for a further 2 years, and then a further 2 year period up to a maximum term of 7 years.

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
3final-stage tenders	3	0	—

Contracting authority & participating public bodies

Medway Council

Contracting authorityPublic authority - sub-central government GB-PPON: PWYH-3898-LDQR Medway Council Gun Wharf, Dock Road, Chatham, South East, ME4 4TRContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice

Topcoat Construction LtdAwarded supplier Unit A, Melville Court, Spilsby Road, Harold Hill, Romford, London, RM3 8SBContact name, email, phone

Official documents & specifications (4)

Official links; attachments are not copied

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender20 Mar 2026, 11:45 GMT
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender27 Jan 2026, 14:05 GMT
Tender notice tenderTender noticeUK4Tender notice on Find a Tender3 Oct 2025, 14:05 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender2 Oct 2025, 16:05 BST