Official UK procurement notice
Building Fabric and Drainage MTC
Authority: Royal Borough of Greenwich (Local council)
What is being bought2 lots · detail below
Published requirement descriptionThe Royal Borough of Greenwich is pleased to offer an opportunity for Suppliers to provide Cyclical and Reactive Maintenance works to its Corporate Estate (circa 760 buildings).
The awarded contracts will be for the period of 5 years with the opportunity to extend for a further 3 years in one-year increments.
Our portfolio of buildings varies both in size and nature and includes work to Historic listed buildings. Bidders may only bid (and be awarded) for one Lot and it is therefore important that you identify within your bid which Lot you are interested in.
The Term Maintenance Opportunity is split into 2 Lots as follows: Lot 1 - Building Fabric Lot 2 - Drainage
CPV: Drainage works · Repair and maintenance services
Lots and requirements (2)Procurement structure
2 lots · all with a published value (£34,000,000 together) · win at most 1 of them · same conditions of participation on every lot · same evaluation weights on every lotLot #1Building Fabric ServicesAwardedRenewalPublished value£29,000,000
The source published no individual description for this lot.
- Economic & financial standing
Turnover requirement for Lot 1 - Fabric, is £7m averaged over past two years and £1m for Lot 2 Underground Drainage.
Lot #2Underground Drainage System ServicesAwardedRenewalPublished value£5,000,000
The source published no individual description for this lot.
- Economic & financial standing
Turnover requirement for Lot 1 - Fabric, is £7m averaged over past two years and £1m for Lot 2 Underground Drainage.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Price
- Quality
- Economic & financial standing
Turnover requirement for Lot 1 - Fabric, is £7m averaged over past two years and £1m for Lot 2 Underground Drainage.
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Works
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 19 Dec 2025, 14:37 GMT
- Last source update
- 22 May 2026, 15:46 BST
- Award evaluation window
- Submission end – 31 Mar 2026
- Authority reference
RBG/P/1000069- FTS notice number
2025/S 000-084976- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05fa85Find a Tender
How it was run
Official notice- Submission deadline
- 26 Jan 2026, 12:00 GMT
- Clarification deadline
- 20 Jan 2026, 17:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Please register on Proactis unless you are already registered.
Timeline
19 Dec 2025 → 22 May 2026 · 7 dates- Tender notice published306 days ago19 Dec 2025, 14:37 GMT
- Clarification questions by274 days ago20 Jan 2026, 17:00 GMT
- Submission deadline268 days ago26 Jan 2026, 12:00 GMT
- Award decision expected by203 days ago31 Mar 2026, 23:59 BST
- Assessment summaries sent194 days ago10 Apr 2026, 00:00 BST
- Contract starts159 days ago15 May 2026, 00:00 BST
- Latest notice published152 days ago22 May 2026, 15:46 BST
Notice history
5 events · 3 releases on Find a Tender · since 19 Dec 2025- Tender notice published19 Dec 2025, 14:37 GMTUK4
- Contract award notice published10 Apr 2026, 11:09 BSTUK6
- Status changed to complete10 Apr 2026, 11:09 BST
- Contract signature expected11 May 2026, 23:59 BSTscheduled
- Contract details notice published22 May 2026, 15:46 BSTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Building Fabric Services1 award | |||
| Topcoat Construction Ltd SME15 May 2026 – 14 May 2031 · up to 14 May 2034Extensions: 3 years in 1 year increments. +1+1+1. | £28,000,000 | 31 Mar 2026 | Awarded |
| Lot 2 · Underground Drainage System Services1 award | |||
| FIVE ENVIRONMENTAL LTDSMELot 2 - Underground Drainage System Works15 May 2026 – 14 May 2031 · up to 14 May 2034Extensions: 3 years in 1 year increments. +1+1+1. | £4,000,000 | 31 Mar 2026 | Awarded |
Contracts
Lot 1 - Building Fabric Services · Topcoat Construction Ltd SME
- Signed
- 14 May 2026
- Value
- £28,000,000
- Period
- 17 May 2026 – 16 May 2031 · up to 16 May 2034 with extensions
- Status
- active
- Extensions
- +1+1+1 = 3 Year Total Extension Period.
3 agreed KPIs: Staff Lists · Regulations · Management of Complaints
- Staff Lists, Monthly report to include a full list of Contractor staff servicing the contract showing Name, Job Descriptions, Work location and training.
- Regulations, No instances of contravention of health & safety regulations applying to Contract scope.
- Management of Complaints, Satisfactory response and action to complaint within agreed timescale.
Contract 2 · FIVE ENVIRONMENTAL LTDSME
- Signed
- 13 May 2026
- Value
- £4,000,000
- Period
- 17 May 2026 – 16 May 2031 · up to 16 May 2034 with extensions
- Status
- active
- Extensions
- +1+1+1 = 3 Year Total Extension Period
No agreed KPIs: KPIs have been set - Contract under 5Million so not applicable to publish.
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Building Fabric Services | 3final-stage tenders | 3 | 0 | — |
| 2 · Underground Drainage System Services | 7final-stage tenders | 7 | 0 | — |
Who bid
- wonTopcoat Construction Limited T/A TCL GroupSME · Greater London · 1
- did not winSCRUBS CONTRACT SERVICES LIMITEDSME · Greater London · 1
- did not winAPC Building Services (London) LtdSME · South East England · 1
Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.
Contracting authority & participating public bodies
Bidders & participating suppliers
5 commercial parties on the notice · 3 awarded- APC Building Services (London) LtdBidder / tenderer
- FIVE ENVIRONMENTAL LTDAwarded supplier
- SCRUBS CONTRACT SERVICES LIMITEDBidder / tenderer
- TOPCOAT CONSTRUCTION LIMITEDAwarded supplier
- Topcoat Construction Limited T/A TCL GroupAwarded supplier
Official documents & specifications (7)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Please register on Proactis to view opportunity and apply. https://supplierlive.proactisp2p.com/Account/Login?cid=GREENWICH
- Signed contract
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender