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Published 18 Aug 2022, 16:22 BST

Official UK procurement notice

Building Energy Management System (BEMS) maintenance

Official notice

Authority: The Mayor and Commonalty and Citizens of the City of London (Local council)·Consortium: 2 public authorities

ServicesOpen procedure
Sectors: Repair & Maintenance (50)Architecture & Engineering (71) Delivery: London (UKI)
Published estimate£1,800,000exc. VAT56.9% below published estimate
Submissions closed 20 Sept 2022awarded 2 Nov 2022
Awarded to Schneider Electric Limted

What is being bought

Published requirement description

The City of London Corporation (the "City") awarded a contract for a Building Energy Management System (BEMS) maintenance.

The duration of the contract will be for 36 months, subject to the right of the City (at its sole discretion) to exercise its right to extend the contract by up to 24 further months.

CPV: Energy and related services · Energy-management services · Repair and maintenance services of building installations

The lotProcurement structure

single lot · value published
Lot #1The City of London Corporation (the "City") has contracted for a Building Energy…AwardedPublished value£1,800,000

The City of London Corporation (the "City") has contracted for a Building Energy Management System (BEMS) maintenance.

The City requires a Building Energy Management (BEMS) solution that is maintained to achieve a system which is:

•A fully operational, interactive & responsive tool which ensures safe, efficient, and comfortable building environments

•Resilient and secure from cyber security threats

•Maintained to a very high standard to ensure plant optimisation and energy efficiency

•Used as a key tool to help the City achieve its net zero emission targets

•Future proof with the ability to integrate innovations in smart building technology

The duration of the contract will be for 36 months, subject to the right of the City (at its sole discretion) to exercise its right to extend the contract by up to 24 further months.

Delivery: London
Extensions: The duration of the contract will be for 36 months, subject to the right of the City (at its sole discretion) to exercise its right to extend the contract by up to 24 further months.Variant bids: not allowed
71314000 Energy and related services71314200 Energy-management services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 54%Price: 40%Social value: 6%
Published sub-criteria (3)
  • Technical Envelope: 54%
  • Commercial Envelope: 40%
  • Environmental Sustainability and Social Value: 6%
Published award criteria (3)
  • Technical Envelope: 54%
  • Environmental Sustainability and Social Value: 6%
  • Commercial Envelope: 40%
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
18 Aug 2022, 16:22 BST
Last source update
20 Mar 2023, 16:51 GMT
Award evaluation window
20 Sept 2022 – …
Authority reference
prj_COL_20340
FTS notice number
2023/S 000-008081
Classification (CPV)
Energy and related servicesEnergy-management servicesRepair and maintenance services of building installations
Delivery area
London (UKI)
Official registry OCID
ocds-h6vhtk-03600d Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: Value noted within the notice is the estimate for the initial 3 year contract period only.

How it was run

Official notice
Run through: portal not identified
Language: EN
Submission deadline
20 Sept 2022, 12:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
20 Sept 2022, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

www.capitalesourcing.com ↗

Timeline

20 Sept 2022 → 20 Mar 2023 · 3 dates
  1. Submission deadline
    20 Sept 2022, 12:00 BST
  2. Bids opened
    20 Sept 2022, 12:00 BST
  3. Notice published
    20 Mar 2023, 16:51 GMT

Notice history

2 events · 2 releases on Find a Tender · since 20 Mar 2023
  1. Status changed to complete
    20 Mar 2023, 16:51 GMT
  2. Buyer details updated
    20 Mar 2023, 16:51 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £775,1701 contract exc. VAT
Bids received 3
Contracts signed 1latest 2 Nov 2022
Awarded toValueDateStatus
Schneider Electric Limted£775,170 †—Awarded

Contracts

Bid statistics published by the authority

BidsSMEVCSEValid bid range
3bids · 3 electronic———

Contracting authority & participating public bodies

2 public bodies on the notice

The Mayor and Commonalty and Citizens of the City of London

Contracting authorityLocal CouncilRegional or local authorityGeneral public services City of London Corporation, Guildhall, PO Box 270, London, London, EC2P 2EJContact email Published organisation website ↗

Dispute resolution & review bodies

  • High Court, Royal Courts of JusticeReview body LondonContact phone

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria