Building Cleaning Services Contract [2026-2029]

{
  "id": "079622-2026",
  "tag": [
    "award",
    "contract"
  ],
  "bids": {
    "statistics": [
      {
        "id": "1",
        "value": 5,
        "measure": "bids",
        "relatedLot": "1"
      },
      {
        "id": "2",
        "value": 5,
        "measure": "finalStageBids",
        "relatedLot": "1"
      },
      {
        "id": "3",
        "value": 5,
        "measure": "smeFinalStageBids",
        "relatedLot": "1"
      },
      {
        "id": "4",
        "value": 0,
        "measure": "vcseFinalStageBids",
        "relatedLot": "1"
      },
      {
        "id": "5",
        "value": 6,
        "measure": "bids",
        "relatedLot": "2"
      },
      {
        "id": "6",
        "value": 6,
        "measure": "finalStageBids",
        "relatedLot": "2"
      },
      {
        "id": "7",
        "value": 6,
        "measure": "smeFinalStageBids",
        "relatedLot": "2"
      },
      {
        "id": "8",
        "value": 0,
        "measure": "vcseFinalStageBids",
        "relatedLot": "2"
      }
    ]
  },
  "date": "2026-08-20T16:22:09+01:00",
  "ocid": "ocds-h6vhtk-067afa",
  "buyer": {
    "id": "GB-COH-RS007648",
    "name": "Havebury Homes"
  },
  "awards": [
    {
      "id": "1",
      "date": "2026-08-20T00:00:00+01:00",
      "items": [
        {
          "id": "1",
          "relatedLot": "1",
          "deliveryAddresses": [
            {
              "region": "UKH",
              "country": "GB",
              "countryName": "United Kingdom"
            }
          ],
          "additionalClassifications": [
            {
              "id": "90919100",
              "scheme": "CPV",
              "description": "Cleaning services of office equipment"
            },
            {
              "id": "90919200",
              "scheme": "CPV",
              "description": "Office cleaning services"
            }
          ]
        }
      ],
      "title": "Lot 1 - General Needs & Additional Site Building Cleaning",
      "value": {
        "currency": "GBP",
        "amountGross": 3500000
      },
      "status": "pending",
      "renewal": {
        "description": "If the contracts are performing successfully there is an opportunity for two possible annual extensions beyond the initial 3-year term, each extension being one year in length."
      },
      "documents": [
        {
          "id": "079622-2026",
          "url": "https://www.find-tender.service.gov.uk/Notice/079622-2026",
          "format": "text/html",
          "noticeType": "UK6",
          "description": "Contract award notice on Find a Tender",
          "documentType": "awardNotice",
          "datePublished": "2026-08-20T16:22:09+01:00"
        }
      ],
      "suppliers": [
        {
          "id": "GB-COH-06868508",
          "name": "CLEANSCAPES LIMITED"
        }
      ],
      "hasRenewal": true,
      "milestones": [
        {
          "id": "1",
          "type": "futureSignatureDate",
          "status": "scheduled",
          "dueDate": "2026-09-14T23:59:59+01:00"
        }
      ],
      "relatedLots": [
        "1"
      ],
      "aboveThreshold": true,
      "contractPeriod": {
        "endDate": "2029-11-22T23:59:59Z",
        "startDate": "2026-11-23T00:00:00Z",
        "maxExtentDate": "2031-11-22T23:59:59Z"
      },
      "standstillPeriod": {
        "endDate": "2026-09-01T23:59:59+01:00"
      },
      "mainProcurementCategory": "services",
      "assessmentSummariesDateSent": "2026-08-20T00:00:00+01:00"
    },
    {
      "id": "2",
      "date": "2026-08-20T00:00:00+01:00",
      "items": [
        {
          "id": "2",
          "relatedLot": "2",
          "deliveryAddresses": [
            {
              "region": "UKH",
              "country": "GB",
              "countryName": "United Kingdom"
            }
          ],
          "additionalClassifications": [
            {
              "id": "90919100",
              "scheme": "CPV",
              "description": "Cleaning services of office equipment"
            },
            {
              "id": "90919200",
              "scheme": "CPV",
              "description": "Office cleaning services"
            }
          ]
        }
      ],
      "title": "Lot 2 - Havebury Office & Stores (The Hub) Cleaning",
      "value": {
        "currency": "GBP",
        "amountGross": 500000
      },
      "status": "pending",
      "renewal": {
        "description": "If the contracts are performing successfully there is an opportunity for two possible annual extensions beyond the initial 3-year term, each extension being one year in length."
      },
      "documents": [
        {
          "id": "079622-2026",
          "url": "https://www.find-tender.service.gov.uk/Notice/079622-2026",
          "format": "text/html",
          "noticeType": "UK6",
          "description": "Contract award notice on Find a Tender",
          "documentType": "awardNotice",
          "datePublished": "2026-08-20T16:22:09+01:00"
        }
      ],
      "suppliers": [
        {
          "id": "GB-COH-4178379",
          "name": "Total Clean Services Limited"
        }
      ],
      "hasRenewal": true,
      "milestones": [
        {
          "id": "1",
          "type": "futureSignatureDate",
          "status": "scheduled",
          "dueDate": "2026-09-14T23:59:59+01:00"
        }
      ],
      "relatedLots": [
        "2"
      ],
      "aboveThreshold": true,
      "contractPeriod": {
        "endDate": "2029-11-22T23:59:59Z",
        "startDate": "2026-11-23T00:00:00Z",
        "maxExtentDate": "2031-11-22T23:59:59Z"
      },
      "standstillPeriod": {
        "endDate": "2026-09-01T23:59:59+01:00"
      },
      "mainProcurementCategory": "services",
      "assessmentSummariesDateSent": "2026-08-20T00:00:00+01:00"
    }
  ],
  "tender": {
    "id": "CON0377  - Building Cleaning Services, Lot 1 / Lot 2",
    "lots": [
      {
        "id": "1",
        "status": "complete",
        "description": null
      },
      {
        "id": "2",
        "status": "complete",
        "description": null
      }
    ],
    "title": "Building Cleaning Services Contract [2026-2029]",
    "status": "complete",
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "description": "Building cleaning services to communal areas and shared spaces within Havebury properties and offices. The cleaning will consist of routine cleans carried out to a programme, reactive or urgent biohazard cleans and various ad-hoc cleaning.\nStaff will be required to have and maintain DBS certification.\nOccasionally we may have a requirement for emergency ad-hoc cleans on working and non-working days of the year any time of the day or night. We would require a supplier to have the ability to respond to this requirement.",
    "procurementMethod": "open",
    "procurementMethodDetails": "Competitive flexible procedure"
  },
  "buyerID": [],
  "parties": [
    {
      "id": "GB-COH-RS007648",
      "name": "Havebury Homes",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKH14",
        "country": "GB",
        "locality": "Bury St Edmunds",
        "postalCode": "IP33 3SP",
        "countryName": "United Kingdom",
        "streetAddress": "Havebury House, Western Way"
      },
      "details": {
        "url": "https://www.havebury.com",
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "RS007648",
        "scheme": "GB-COH"
      },
      "contactPoint": {
        "email": "procurement@havebury.com"
      },
      "additionalIdentifiers": [
        {
          "id": "PHNV-3816-DVCM",
          "scheme": "GB-PPON"
        }
      ]
    },
    {
      "id": "GB-COH-06868508",
      "name": "CLEANSCAPES LIMITED",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UKJ26",
        "country": "GB",
        "locality": "Dorking",
        "postalCode": "RH5 5HW",
        "countryName": "United Kingdom",
        "streetAddress": "Cleanscapes Ltd, Coles Lane, Ockley"
      },
      "details": {
        "url": "http://cleanscapes.co.uk",
        "vcse": false,
        "scale": "sme",
        "shelteredWorkshop": false,
        "publicServiceMissionOrganization": false
      },
      "identifier": {
        "id": "06868508",
        "scheme": "GB-COH"
      },
      "contactPoint": {
        "email": "sales@scapes.co.uk"
      },
      "additionalIdentifiers": [
        {
          "id": "PTHV-5916-LQLY",
          "scheme": "GB-PPON"
        }
      ]
    },
    {
      "id": "GB-COH-4178379",
      "name": "Total Clean Services Limited",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UKI32",
        "country": "GB",
        "locality": "London",
        "postalCode": "W1G 8DZ",
        "countryName": "United Kingdom",
        "streetAddress": "45 WELBECK STREET"
      },
      "details": {
        "url": "http://www.totalclean.co.uk",
        "vcse": false,
        "scale": "sme",
        "shelteredWorkshop": false,
        "publicServiceMissionOrganization": false
      },
      "identifier": {
        "id": "4178379",
        "scheme": "GB-COH"
      },
      "contactPoint": {
        "email": "enquiries@totalclean.co.uk"
      },
      "additionalIdentifiers": [
        {
          "id": "PQLQ-3145-ZWDR",
          "scheme": "GB-PPON"
        }
      ]
    }
  ],
  "language": "en",
  "initiationType": "tender"
}

{
  "id": "030477-2026",
  "tag": [
    "tender"
  ],
  "date": "2026-04-01T15:29:08+01:00",
  "ocid": "ocds-h6vhtk-067afa",
  "buyer": {
    "id": "GB-COH-RS007648",
    "name": "Havebury Homes"
  },
  "tender": {
    "id": "CON0377 - Building Cleaning Services, Lot 1 / Lot 2",
    "lots": [
      {
        "id": "1",
        "title": "General Needs & Additional Site Cleaning",
        "value": {
          "currency": "GBP",
          "amountGross": 3000000
        },
        "status": "active",
        "renewal": {
          "description": "If the contracts are performing successfully there is an opportunity for two possible annual extensions beyond the initial 3-year term, each extension being one year in length."
        },
        "hasRenewal": true,
        "description": "Lot 1 is for cleaning of communal areas and shared spaces within blocks of flats, Independent Living Schemes, hostel locations/rooms and to buildings leased to external organisations.\nThe cleaning services will be provided using a routine programme, urgent responsive biohazard cleans and for various ad-hoc cleans. 24-hour service to be provided in the case of emergency ad-hoc cleans should this ever arise.",
        "secondStage": {
          "maximumCandidates": 6
        },
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "awardCriteria": {
          "criteria": [
            {
              "name": "Price",
              "type": "price",
              "numbers": [
                {
                  "number": 60,
                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "Quality",
              "type": "quality",
              "numbers": [
                {
                  "number": 40,
                  "weight": "percentageExact"
                }
              ]
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-11-22T23:59:59Z",
          "startDate": "2026-11-23T00:00:00Z",
          "maxExtentDate": "2031-11-22T23:59:59Z"
        },
        "selectionCriteria": {
          "criteria": [
            {
              "type": "economic",
              "description": "Suppliers are required to:\nHave an annual turnover of at least 1.5 x the contract value.\nScore at least 30 in external party financial checks (Maximum score is 100)."
            },
            {
              "type": "technical",
              "description": "All employees working on the contracts shall have the requisite minimum training and qualifications to perform the services to a professional standard.\nAll employees performing the contract/s shall maintain enhanced DBS checks for the duration."
            },
            {
              "description": "Up to the 6 highest-scoring submissions at Stage 1 will be invited to tender for Stage 2.  \nMaximum Quality score is 100% at Stage 1.\nHavebury wish to invite a maximum of 6 suppliers to bid at Stage 2 once they have demonstrated they have professional experience and meet our minimum requirements to carry out the contracts successfully.",
              "forReduction": true
            }
          ]
        }
      },
      {
        "id": "2",
        "title": "Havebury Office & Stores (Hub) Cleaning",
        "value": {
          "currency": "GBP",
          "amountGross": 500000
        },
        "status": "active",
        "renewal": {
          "description": "If the contracts are performing successfully there is an opportunity for two possible annual extensions beyond the initial 3-year term, each extension being one year in length."
        },
        "hasRenewal": true,
        "description": "General cleaning services for the office and stores (Hub) buildings will be provided using a routine programme.  \nHowever, there may be the need for flexibility with this dependent upon occasional late/early meetings being held.",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "awardCriteria": {
          "criteria": [
            {
              "name": "Price",
              "type": "price",
              "numbers": [
                {
                  "number": 60,
                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "Quality",
              "type": "quality",
              "numbers": [
                {
                  "number": 40,
                  "weight": "percentageExact"
                }
              ]
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-11-22T23:59:59Z",
          "startDate": "2026-11-23T00:00:00Z",
          "maxExtentDate": "2031-11-22T23:59:59Z"
        },
        "selectionCriteria": {
          "criteria": [
            {
              "type": "economic",
              "description": "Suppliers are required to:\nHave an annual turnover of at least 1.5 x the contract value.\nScore at least 30 in external party financial checks (Maximum score is 100)."
            },
            {
              "type": "technical",
              "description": "All employees working on the contracts shall have the requisite minimum training and qualifications to perform the services to a professional standard.\nAll employees performing the contract/s shall maintain enhanced DBS checks for the duration."
            },
            {
              "description": "Up to the 6 highest-scoring submissions at Stage 1 will be invited to tender for Stage 2.  \nMaximum Quality score is 100% at Stage 1.\nAt Stage 2, Havebury wish to invite a maximum of 6 suppliers to bid once they have demonstrated they have professional experience and meet our minimum requirements to carry out the contracts successfully.",
              "forReduction": true
            }
          ]
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKH1",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "90911200",
            "scheme": "CPV",
            "description": "Building-cleaning services"
          }
        ]
      },
      {
        "id": "2",
        "relatedLot": "2",
        "deliveryAddresses": [
          {
            "region": "UKH1",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "90919100",
            "scheme": "CPV",
            "description": "Cleaning services of office equipment"
          },
          {
            "id": "90919200",
            "scheme": "CPV",
            "description": "Office cleaning services"
          }
        ]
      }
    ],
    "title": "Building Cleaning Services Contract  [2026-2029]",
    "value": {
      "currency": "GBP",
      "amountGross": 3500000
    },
    "status": "active",
    "documents": [
      {
        "id": "conflictOfInterest",
        "description": "Not published",
        "documentType": "conflictOfInterest"
      },
      {
        "id": "L-1",
        "url": "https://havebury.wax-live.com/S2C/SignIn.aspx",
        "description": "The above link will take suppliers to Havebury's e-portal, 'S2C', and our  \"Open Opportunities\" button where they can register their interest by completing the Pre-Selection Questionnaire at Stage 1 and access all the tender documentation.\nAt Stage 2, using their login details, the successful suppliers will be able to access the tender documentation for their bid submissions.",
        "documentType": "biddingDocuments"
      },
      {
        "id": "030477-2026",
        "url": "https://www.find-tender.service.gov.uk/Notice/030477-2026",
        "format": "text/html",
        "noticeType": "UK4",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "datePublished": "2026-04-01T15:29:08+01:00"
      }
    ],
    "procedure": {
      "features": "Havebury's property portfolio is circa £7,500 within a 50-mile radius of Bury St Edmunds, Suffolk.\nThe Building Cleaning contract is divided into two Lots:\nLot 1 is for General Needs cleaning in communal areas such as shared spaces within flats, Independent Living Schemes, Hostels or other associated hostel accommodation and sites leased to external organisations for which general cleans in communal areas will be required.\nLot 2 is for the general cleaning of Havebury office and the stores building (Hub).\nThis will be a Competitive Flexible Procedure involving a 2-stage tender process.\nEach Lot will be awarded separately under their own contract. \nSuppliers may bid for either Lot, or for both Lots\nA single supplier may be awarded one or both Lots.  \nAlternatively, two suppliers may be awarded a Lot each.  \nThe individual Lots will be awarded based on the below criteria.\nStage 1:  Quality evaluation only (100%).  All interested bidders can apply at Stage 1 and up to the 6 highest-scoring bids will be invited to tender for Stage 2.\nStage 2:  Evaluation criteria is Quality (40%) and Price (60%). \nAt Stage 2, the highest-scoring for Lot 1 will be awarded that contract and similarly the highest-scoring for Lot 2 will be awarded that contract."
    },
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "awardPeriod": {
      "endDate": "2026-08-20T23:59:59+01:00"
    },
    "description": "Building cleaning services to communal areas and shared spaces within Havebury properties and offices.  The cleaning will consist of routine cleans carried out to a programme, reactive or urgent biohazard cleans and various ad-hoc cleaning.\nStaff will be required to have and maintain DBS certification.\nOccasionally we may have a requirement for emergency ad-hoc cleans on working and non-working days of the year any time of the day or night. We would require a supplier to have the ability to respond to this requirement.",
    "enquiryPeriod": {
      "endDate": "2026-04-21T23:59:59+01:00"
    },
    "aboveThreshold": true,
    "submissionTerms": {
      "languages": [
        "en"
      ],
      "electronicSubmissionPolicy": "allowed"
    },
    "procurementMethod": "selective",
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "https://havebury.wax-live.com/S2C/SignIn.aspx",
    "procurementMethodDetails": "Competitive flexible procedure",
    "expressionOfInterestDeadline": "2026-05-01T12:00:00+01:00"
  },
  "parties": [
    {
      "id": "GB-COH-RS007648",
      "name": "Havebury Homes",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKH14",
        "country": "GB",
        "locality": "Bury St Edmunds",
        "postalCode": "IP33 3SP",
        "countryName": "United Kingdom",
        "streetAddress": "Havebury House, Western Way"
      },
      "details": {
        "url": "https://www.havebury.com/",
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "RS007648",
        "scheme": "GB-COH"
      },
      "contactPoint": {
        "email": "procurement@havebury.com"
      },
      "additionalIdentifiers": [
        {
          "id": "PHNV-3816-DVCM",
          "scheme": "GB-PPON"
        }
      ]
    }
  ],
  "language": "en",
  "initiationType": "tender"
}