Official UK procurement notice
Building Cleaning Services Contract [2026-2029]
Authority: Havebury Housing Partnership (Housing)
What is being bought2 lots · detail below
Published requirement descriptionBuilding cleaning services to communal areas and shared spaces within Havebury properties and offices. The cleaning will consist of routine cleans carried out to a programme, reactive or urgent biohazard cleans and various ad-hoc cleaning.
Staff will be required to have and maintain DBS certification.
Occasionally we may have a requirement for emergency ad-hoc cleans on working and non-working days of the year any time of the day or night. We would require a supplier to have the ability to respond to this requirement.
- How the procedure runs: Havebury's property portfolio is circa £7,500 within a 50-mile radius of Bury St Edmunds, Suffolk. The Building Cleaning contract is divided into two Lots: Lot 1 is for General Needs cleaning in communal areas such as shared spaces within flats, Independent Living Schemes, Hostels or other associated hostel accommodation and sites leased to external organisations for which general cleans in communal areas will be required. Lot 2 is for the general cleaning of Havebury office and the stores building (Hub). This will be a Competitive Flexible Procedure involving a 2-stage tender process. Each Lot will be awarded separately under their own contract. Suppliers may bid for either Lot, or for both Lots A single supplier may be awarded one or both Lots. Alternatively, two suppliers may be awarded a Lot each. The individual Lots will be awarded based on the below criteria. Stage 1: Quality evaluation only (100%). All interested bidders can apply at Stage 1 and up to the 6 highest-scoring bids will be invited to tender for Stage 2. Stage 2: Evaluation criteria is Quality (40%) and Price (60%). At Stage 2, the highest-scoring for Lot 1 will be awarded that contract and similarly the highest-scoring for Lot 2 will be awarded that contract.
CPV: Building-cleaning services · Cleaning services of office equipment · Office cleaning services
Lots and requirements (2)Procurement structure
2 lots · all with a published value (£3,500,000 together) · same evaluation weights on every lotLot #1General Needs & Additional Site CleaningAwardedRenewalPublished value£3,000,000
The source published no individual description for this lot.
- Economic & financial standing
Suppliers are required to:
Have an annual turnover of at least 1.5 x the contract value.
Score at least 30 in external party financial checks (Maximum score is 100).
- Technical & professional ability
All employees working on the contracts shall have the requisite minimum training and qualifications to perform the services to a professional standard.
All employees performing the contract/s shall maintain enhanced DBS checks for the duration.
- Condition of participationshortlisting
Up to the 6 highest-scoring submissions at Stage 1 will be invited to tender for Stage 2.
Maximum Quality score is 100% at Stage 1.
Havebury wish to invite a maximum of 6 suppliers to bid at Stage 2 once they have demonstrated they have professional experience and meet our minimum requirements to carry out the contracts successfully.
Lot #2Havebury Office & Stores (Hub) CleaningAwardedRenewalPublished value£500,000
The source published no individual description for this lot.
- Economic & financial standing
Suppliers are required to:
Have an annual turnover of at least 1.5 x the contract value.
Score at least 30 in external party financial checks (Maximum score is 100).
- Technical & professional ability
All employees working on the contracts shall have the requisite minimum training and qualifications to perform the services to a professional standard.
All employees performing the contract/s shall maintain enhanced DBS checks for the duration.
- Condition of participationshortlisting
Up to the 6 highest-scoring submissions at Stage 1 will be invited to tender for Stage 2.
Maximum Quality score is 100% at Stage 1.
At Stage 2, Havebury wish to invite a maximum of 6 suppliers to bid once they have demonstrated they have professional experience and meet our minimum requirements to carry out the contracts successfully.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Price
- Quality
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 1 Apr 2026, 15:29 BST
- Last source update
- 20 Aug 2026, 16:22 BST
- Award evaluation window
- Submission end – 20 Aug 2026
- Authority reference
CON0377 - Building Cleaning Services, Lot 1 / Lot 2- FTS notice number
2026/S 000-030477- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-067afaFind a Tender
- How it runs
Havebury's property portfolio is circa £7,500 within a 50-mile radius of Bury St Edmunds, Suffolk.
The Building Cleaning contract is divided into two Lots:
Lot 1 is for General Needs cleaning in communal areas such as shared spaces within flats, Independent Living Schemes, Hostels or other associated hostel accommodation and sites leased to external organisations for which general cleans in communal areas will be required.
Lot 2 is for the general cleaning of Havebury office and the stores building (Hub).
This will be a Competitive Flexible Procedure involving a 2-stage tender process.
Each Lot will be awarded separately under their own contract.
Suppliers may bid for either Lot, or for both Lots
A single supplier may be awarded one or both Lots.
Alternatively, two suppliers may be awarded a Lot each.
The individual Lots will be awarded based on the below criteria.
Stage 1: Quality evaluation only (100%). All interested bidders can apply at Stage 1 and up to the 6 highest-scoring bids will be invited to tender for Stage 2.
Stage 2: Evaluation criteria is Quality (40%) and Price (60%).
At Stage 2, the highest-scoring for Lot 1 will be awarded that contract and similarly the highest-scoring for Lot 2 will be awarded that contract.
How it was run
Official notice- Requests to participate (first stage)
- 1 May 2026, 12:00 BST
- Submission deadline
- 1 May 2026, 12:00 BST
- Clarification deadline
- 21 Apr 2026, 23:59 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
1 Apr 2026 → 23 Nov 2026 · 8 dates- Tender notice published204 days ago1 Apr 2026, 15:29 BST
- Clarification questions by184 days ago21 Apr 2026, 23:59 BST
- Submission deadline174 days ago1 May 2026, 12:00 BST
- Assessment summaries sent64 days ago20 Aug 2026, 00:00 BST
- Latest notice published63 days ago20 Aug 2026, 16:22 BST
- Award decision expected by63 days ago20 Aug 2026, 23:59 BST
- Standstill ends51 days ago1 Sept 2026, 23:59 BST
- Today22 Oct 2026
- Contract startsin 31 days23 Nov 2026
Notice history
5 events · 2 releases on Find a Tender · since 1 Apr 2026- Tender notice published1 Apr 2026, 15:29 BSTUK4
- Contract award notice published20 Aug 2026, 16:22 BSTUK6
- Status changed to complete20 Aug 2026, 16:22 BST
- Procurement method changed20 Aug 2026, 16:22 BST
- Contract signature expected14 Sept 2026, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · General Needs & Additional Site Cleaning1 award | |||
| Cleanscapes LtdSMELot 1 - General Needs & Additional Site Building Cleaning23 Nov 2026 – 22 Nov 2029 · up to 22 Nov 2031Extensions: If the contracts are performing successfully there is an opportunity for two possible annual extensions beyond the initial 3-year term, each extension being one year in length. | £3,500,000 inc. VAT | 20 Aug 2026standstill to 1 Sept 2026 | Standstill |
| Lot 2 · Havebury Office & Stores (Hub) Cleaning1 award | |||
| Total Clean Services LtdSMELot 2 - Havebury Office & Stores (The Hub) Cleaning23 Nov 2026 – 22 Nov 2029 · up to 22 Nov 2031Extensions: If the contracts are performing successfully there is an opportunity for two possible annual extensions beyond the initial 3-year term, each extension being one year in length. | £500,000 inc. VAT | 20 Aug 2026standstill to 1 Sept 2026 | Standstill |
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · General Needs & Additional Site Cleaning | 5final-stage tenders | 5 | 0 | — |
| 2 · Havebury Office & Stores (Hub) Cleaning | 6final-stage tenders | 6 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
2 commercial parties on the notice- CLEANSCAPES LIMITEDAwarded supplier
- Total Clean Services LimitedAwarded supplier
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications The above link will take suppliers to Havebury's e-portal, 'S2C', and our "Open Opportunities" button where they can register their interest by completing the Pre-Selection Questionnaire at Stage 1 and access all the tender documentation. At Stage 2, using their login details, t…
Notices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender