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Find a TenderAwardedContract details notice
Published 22 Sept 2025, 09:36 BST

Official UK procurement notice

BU082025- Bus & Coach Hire Services

Official notice

Authority: Prifysgol Bangor / Bangor University (Education)

ServicesOpen procedureAbove thresholdSME suitable
Sectors: Transport Equipment & Vehicles (34)Transport & Passenger Services (60) Delivery: Wales (UKL11)
Published estimate£458,334≈ £153k / year · £550,000 inc. VAT · 1 value update
Submissions closed 21 Aug 2026awarded 26 Aug 2026
Awarded to Clynnog & Trefor
Contract term 3 yrsends 11 Sept 2029 · up to 11 Sept 2031 with extensions · starts 12 Sept 2026

What is being bought

Published requirement description

Bangor University has awarded a tender for the provision of bus, coach and executive coach hire services, all with a driver, to meet the University’s ongoing transport requirements. These services will support a range of activities including, but not limited to, open days, field trips, and airport transfers.

Pickup and drop-off locations will be across Bangor University campuses in Bangor, Menai Bridge, and Wrexham as well as other locations across North Wales. The primary objective of the Contract is to ensure the reliable delivery of passenger transport services through the provision of accessible vehicles and suitably qualified drivers, with all vehicles fully compliant and appropriate for access to all specified University sites. The University has awarded a sole supplier for this contract.

Required Vehicle Capabilities:

The operator must be able to supply, as a minimum, the following vehicle categories upon request:

3+ Super Coaches

High capacity vehicles accommodating 70 or more seats coaches with driver for one occasion/trip.

5+ Standard Coaches

Vehicles accommodating 40 or more seat coaches with driver for one occasion/trip.

4+ Executive Travel Coaches

Higher specification vehicles accommodating 25 or more seat coaches with driver for one occasion/trip.

  • The authority expects to re-tender this requirement around 1 Jun 2031, 23:59 BST.

CPV: Buses and coaches · Transport services (excl. Waste transport)

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 3 yrsSMEPublished value£458,334
Contract period: 12 Sept 2026 – 11 Sept 2029 (3 yrs) · up to 11 Sept 2031 with extensionsValue: £458,334 exc. VAT · £550,000 inc. VAT
Delivery: WalesEligibility: SME eligible
Extensions: 2 x 12m optional extensions
34121000 Buses and coaches60000000 Transport services (excl. Waste transport)

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 55%Price: 45%
Published sub-criteria (2)
  • Technical: 55%
  • Price: 45%
Published award criteria (2)
  • Price
  • Technical
What this means for your bid
  • Price carries 45 of 100 points: a 10% discount moves about 4.5 points. Quality carries 55 of 100: the paper moves it further than the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes · next expected 1 Jun 2031
First published
22 Sept 2025, 09:36 BST
Last source update
15 Sept 2026, 15:53 BST
Award evaluation window
Submission end – 31 Aug 2026
Authority reference
BU082025
FTS notice number
2026/S 000-067920
Latest notice
Contract details notice (UK7)
Classification (CPV)
Buses and coachesTransport services (excl. Waste transport)
Delivery area
Wales (UKL11)
Official registry OCID
ocds-h6vhtk-059eb1 Find a Tender

How it was run

Official notice
Run through: Sell2Wales · Who buys & how to bid on Sell2Wales
Supplier login requiredElectronic submission allowedLanguage: CY, EN
Access & registration note: Free Wales registration; eTenderWales runs on Jaggaer
Submission deadline
21 Aug 2026, 17:00 BST
Clarification deadline
14 Aug 2026, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
cy, en
Detailed submission instructions & authority contactsFrom official release

etenderwales.ukp.app.jaggaer.com ↗

Timeline

22 Sept 2025 → 15 Sept 2026 · 11 dates
  1. Planning notice published395 days ago
    22 Sept 2025, 09:36 BST
  2. Market engagement380 days ago
    6 Oct 2025, 23:59 BST

    Bangor University is using a pre-market engagement questionnaire to conduct pre-market engagement. Suppliers can request a copy of the questionnaire by contacting [email protected] . Pre-market engagement activity is planned to cease on 6th October 2025 and all suppliers wishing to respond to this exercise must send their responses back to [email protected] by the end of this day (23:59pm)

  3. Next notice expected98 days ago
    15 Jul 2026, 23:59 BST
  4. Tender notice published96 days ago
    17 Jul 2026, 15:34 BST
  5. Clarification questions by68 days ago
    14 Aug 2026, 12:00 BST
  6. Submission deadline61 days ago
    21 Aug 2026, 17:00 BST
  7. Assessment summaries sent57 days ago
    26 Aug 2026, 00:00 BST
  8. Award decision expected by51 days ago
    31 Aug 2026, 23:59 BST
  9. Standstill ends43 days ago
    8 Sept 2026, 23:59 BST
  10. Contract starts40 days ago
    12 Sept 2026, 00:00 BST
  11. Latest notice published36 days ago
    15 Sept 2026, 15:53 BST

Notice history

13 events · 5 releases on Find a Tender · since 22 Sept 2025
  1. Preliminary market engagement notice published
    22 Sept 2025, 09:36 BST
    UK2
  2. Planned procurement notice published
    22 Jun 2026, 11:10 BST
    UK3
  3. Published value updated to £458,334
    22 Jun 2026, 11:10 BST
    was £344,000
  4. Status changed to planned
    22 Jun 2026, 11:10 BST
  5. Procurement method changed
    22 Jun 2026, 11:10 BST
  6. Deadline published: 21 Aug 2026, 00:00 BST
    22 Jun 2026, 11:10 BST
  7. Tender notice published
    17 Jul 2026, 15:34 BST
    UK4
  8. Status changed to active
    17 Jul 2026, 15:34 BST
  9. Deadline moved to 21 Aug 2026, 17:00 BST
    17 Jul 2026, 15:34 BST
    +1 days · was 21 Aug 2026, 00:00 BST
  10. Contract award notice published
    27 Aug 2026, 12:29 BST
    UK6
  11. Status changed to complete
    27 Aug 2026, 12:29 BST
  12. Contract signature expected
    10 Sept 2026, 23:59 BST
    scheduled
  13. Contract details notice published
    15 Sept 2026, 15:53 BST
    UK7
Routine re-releases (5)
  • 2026-06: 1 release · 22 Jun 2026
  • 2025-09: 1 release · 22 Sept 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £458,3341 award exc. VAT
Bids received 22 from SMEs
Contracts signed 1latest 15 Sept 2026
Awarded toValueDateStatus
Clynnog & TreforSME10 Sept 2026 – 9 Sept 2029 · up to 9 Sept 2031Extensions: 2 x 12m optional extensions£458,33426 Aug 2026Awarded

Contracts

  • BU082025- Bus & Coach Hire Services · Clynnog & TreforSME

    Signed
    15 Sept 2026
    Value
    £458,334
    Period
    15 Sept 2026 – 14 Sept 2029 · up to 14 Sept 2031 with extensions
    Status
    active
    Extensions
    2 x 12m optional

Bid statistics published by the authority

BidsSMEVCSEValid bid range
2final-stage tenders · 3 at stage one20—

Contracting authority & participating public bodies

Prifysgol Bangor / Bangor University

Contracting authorityPublic authority - sub-central governmentWelsh devolved regulations apply GB-PPON: PTPM-4795-PZBG Finance Office, Bangor, Wales, LL57 2TRContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice
  • Clynnog & TreforAwarded supplierGB-PPON: PBRJ-1295-PXXM The Garage, Trefor, Caernarfon, Wales, LL54 5HPContact email

Official documents & specifications (5)

Official links; attachments are not copied

Notices published for this procedure