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Find a TenderAwardedContract details notice
Published 5 Nov 2025, 10:23 GMT

Official UK procurement notice

BT368 - Markets Events Equipment

Official notice

Authority: Westminster City Council (Local council)

ServicesBelow threshold - open competitionBelow threshold
Sectors: Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products (39)Business Services & Consultancy (79) Delivery: Delivery location not published
Published estimate£65,000≈ £65k / year · £78,000 inc. VAT23.2% below final estimate
Submissions closed 26 Nov 2025awarded 23 Feb 2026
Awarded to LSD Promotions (Stall Hire) Ltd
Contract term 1 yrends 31 Dec 2026 · up to 1 Jan 2028 with extensions · starts 1 Jan 2026

What is being bought

Published requirement description

We are looking to procure a market/events operator to provide equipment on hire for our calendar of market events next year. This is (provisionally) for a total of eight events across 2026, and will involve providing stalls (inc. gazebos, tables, covers, etc), lighting, generators (where required) and other necessary event equipment, including setup and dismantling.

CPV: Event services · Exhibition equipment

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 1 yrPublished value£65,000
Contract period: 1 Jan 2026 – 31 Dec 2026 (1 yr) · up to 1 Jan 2028 with extensionsValue: £65,000 exc. VAT · £78,000 inc. VAT
Extensions: Additional Ad Hoc events Generator Hire · This procurement exercise is initially for nine events across 2026, although the Council may, at its discretion, offer an extension of the contract for an additional year, covering market events for 2027
39154000 Exhibition equipment79952000 Event services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lot awarding rule: Technical - 60% Cost - 40%

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
5 Nov 2025, 10:23 GMT
Last source update
6 May 2026, 12:17 BST
Authority reference
BT368
FTS notice number
2025/S 000-071146
Latest notice
Contract details notice (UK7)
Classification (CPV)
Event servicesExhibition equipment
Delivery area
Not published
Official registry OCID
ocds-h6vhtk-05daa9 Find a Tender

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on JAGGAER
Supplier login requiredElectronic submission allowed
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail
Submission deadline
26 Nov 2025, 12:00 GMT
Clarification deadline
19 Nov 2025, 12:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

wcc.ukp.app.jaggaer.com ↗

Timeline

5 Nov 2025 → 6 May 2026 · 5 dates
  1. Tender notice published349 days ago
    5 Nov 2025, 10:23 GMT
  2. Clarification questions by335 days ago
    19 Nov 2025, 12:00 GMT
  3. Submission deadline328 days ago
    26 Nov 2025, 12:00 GMT
  4. Contract starts293 days ago
    1 Jan 2026
  5. Latest notice published167 days ago
    6 May 2026, 12:17 BST

Notice history

3 events · 2 releases on Find a Tender · since 5 Nov 2025
  1. Tender notice published
    5 Nov 2025, 10:23 GMT
    UK4
  2. Contract details notice published
    6 May 2026, 12:17 BST
    UK7
  3. Status changed to complete
    6 May 2026, 12:17 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value (inc. VAT) £49,8961 contract inc. VAT; no net value published
Contracts signed 1latest 23 Feb 2026
Awarded toValueDateStatus
LSD Promotions (Stall Hire) LtdSME£49,896 inc. VAT †—Awarded

Contracts

  • Contract 1 · LSD Promotions (Stall Hire) LtdSME

    Signed
    23 Feb 2026
    Value
    £49,896 inc. VAT
    Period
    23 Feb 2026 – 21 Jan 2027 · up to 22 Jan 2028 with extensions
    Status
    active
    Extensions
    the Council may, at its discretion, offer an extension of the contract for an additional year, covering market events for 2027.
    Options
    Cost for additional Ad Hoc events (cost per event) £4,620.00 + Vat Cost for Generator Hire (cost per event) £0.00 (Already included)

Contracting authority & participating public bodies

Westminster City Council

Contracting authorityPublic authority - sub-central government GB-PPON: PJVD-6261-BPPJ 64 Victoria Street, London, London, SW1E 6QPContact email

Bidders & participating suppliers

1 commercial party on the notice
  • LSD Promotions (Stall Hire) LtdAwarded supplier Ground Floor Offices, Stamford Mews, Enville, Stourbridge, West Midlands, DY7 5HDContact email

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender