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Find a TenderAwardedContract details notice
Published 22 Sept 2025, 16:38 BST

Official UK procurement notice

BT1866 Garden Waste Service Subscriptions

Official notice

Authority: Luton Borough Council (Local council)

ServicesBelow threshold - open competitionBelow thresholdSME suitable
Sectors: Cleaning & Environmental Services (90) Delivery: East of England (UKH21)
Published estimate£96,000≈ £48k / year · £115,200 inc. VAT
Submissions closed 31 Oct 2025awarded 10 Jan 2026
Awarded to PermiServ Ltd
Contract term 2 yrsends 30 Nov 2027 · up to 30 Nov 2028 with extensions · starts 1 Dec 2025

What is being bought

Published requirement description

This request is for the procurement of garden waste subscription permits for a period of 3 years starting 08/12/2025 when our contract runs out with our current supplier. Once a resident has subscribed to the chargeable garden waste service, the council requires a physical garden waste permit sticker sent to the subscribers address to be placed on the bin as an identifier for subscribing households. The winning bidder will be required to accept resident subscription data daily via API from Luton Council, Bartec Municipal Technologies or a third party, and send a welcome letter, together with a separate physical garden waste permit to the resident within 2 days of receiving such data, with a resident delivery timeframe of no more than 7 days from point of dispatch.

CPV: Refuse and waste related services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 2 yrsSMEPublished value£96,000
Contract period: 1 Dec 2025 – 30 Nov 2027 (2 yrs) · up to 30 Nov 2028 with extensionsValue: £96,000 exc. VAT · £115,200 inc. VAT
Delivery: East of EnglandEligibility: SME eligible
Extensions: 1 x 12 months
90500000 Refuse and waste related services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 30%
Published award criteria (2)
  • Quality
  • Price
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
22 Sept 2025, 16:38 BST
Last source update
21 May 2026, 08:43 BST
Authority reference
791401
FTS notice number
2025/S 000-058660
Latest notice
Contract details notice (UK7)
Classification (CPV)
Refuse and waste related services
Delivery area
East of England (UKH21)
Official registry OCID
ocds-h6vhtk-059f86 Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredElectronic submission allowed
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
31 Oct 2025, 17:00 GMT
Clarification deadline
28 Oct 2025, 12:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com ↗

Timeline

22 Sept 2025 → 21 May 2026 · 5 dates
  1. Tender notice published395 days ago
    22 Sept 2025, 16:38 BST
  2. Clarification questions by359 days ago
    28 Oct 2025, 12:00 GMT
  3. Submission deadline356 days ago
    31 Oct 2025, 17:00 GMT
  4. Contract starts326 days ago
    1 Dec 2025
  5. Latest notice published154 days ago
    21 May 2026, 08:43 BST

Notice history

3 events · 2 releases on Find a Tender · since 22 Sept 2025
  1. Tender notice published
    22 Sept 2025, 16:38 BST
    UK4
  2. Contract details notice published
    21 May 2026, 08:43 BST
    UK7
  3. Status changed to complete
    21 May 2026, 08:43 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £96,0001 contract exc. VAT
Contracts signed 1latest 10 Jan 2026
Awarded toValueDateStatus
PermiServ LtdSME£96,000 †—Awarded

Contracts

  • BT1866 Garden waste Service Subscriptions · PermiServ LtdSME

    Signed
    10 Jan 2026
    Value
    £96,000
    Period
    12 Jan 2026 – 30 Nov 2028 · up to 30 Nov 2029 with extensions
    Status
    active
    Extensions
    one extention for 12 months

Contracting authority & participating public bodies

Luton Council

Contracting authorityPublic authority - sub-central government GB-PPON: PWCV-4283-GVPW Town Hall, Luton, East of England, LU1 2BQContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice
  • PermiservAwarded supplierGB-PPON: PRHZ-1914-GDYG 23 Alphabet Mews, London, London, SW9 0FNContact email

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender