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Published 27 Mar 2025, 10:24 GMT

Official UK procurement notice

Brooksby Incinerator – Refractory Replacement

Official notice

Authority: THE PIRBRIGHT INSTITUTE (Public body)

WorksBelow threshold - open competitionBelow threshold
Sectors: Industrial machinery (42)Construction Materials & Prefab (44)Construction & Civil Engineering (45)
+2 moreInstallation services (except software) (51)Architecture & Engineering (71)
 Delivery: South East (UKJ25)
Published estimate£288,000£288,000 inc. VAT11.7% above published estimate
Submissions closed 8 May 2025awarded 3 Jun 2025
Awarded to Fuel Conservation services Ltd
Contract term 2 moends 29 Jul 2025 · starts 5 Jun 2025

What is being bought

Published requirement description

This Invitation to Tender is for the technical design and build for the replacement of the Brooksby Incinerator Kiln Refractory Lining for the Secondary Combustion Chamber (SCC).

The contract is for a single supplier to provide the technical design and build for the replacement of the Brooksby Incinerator Kiln Refractory Lining for the Secondary Combustion Chamber as per the operational requirements for The Pirbright Institute (Pirbright), Ash Road, Pirbright, Surrey, GU24 0NF.

The scope of this contract is to replace the kiln refractory lining in the Secondary Combustion Chamber to ensure the full commissioning of the Brooksby Incinerator Plant, and to enable safe, reliable operation and ensure the incinerator serves the facility for a minimum of 10 years.

CPV: Construction work · Engineering design services · Installation services of waste incinerators · Other miscellaneous construction materials · Waste incinerators

The lotProcurement structure

single lot · value published
Lot #1Awarded 2 moPublished value£288,000
Contract period: 5 Jun 2025 – 29 Jul 2025 (2 mo)Value: £288,000 exc. VAT · £288,000 inc. VAT
Delivery: South East
42320000 Waste incinerators44192000 Other miscellaneous construction materials45000000 Construction work51135110 Installation services of waste incinerators71320000 Engineering design services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lot awarding rule: All details are included in the ITT docs

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Works
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
27 Mar 2025, 10:24 GMT
Last source update
4 Jun 2025, 10:01 BST
Authority reference
EMS/BROOKREFRACT/2025
FTS notice number
2025/S 000-011471
Latest notice
Contract details notice (UK7)
Classification (CPV)
Construction workEngineering design servicesInstallation services of waste incineratorsOther miscellaneous construction materialsWaste incinerators
Delivery area
South East (UKJ25)
Official registry OCID
ocds-h6vhtk-04f94a Find a Tender

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredElectronic submission allowed
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
8 May 2025, 13:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/thepirbrightinstitute/ ↗

Timeline

27 Mar 2025 → 5 Jun 2025 · 4 dates
  1. Tender notice published
    27 Mar 2025, 10:24 GMT
  2. Submission deadline
    8 May 2025, 13:00 BST
  3. Latest notice published
    4 Jun 2025, 10:01 BST
  4. Contract starts
    5 Jun 2025

Notice history

3 events · 2 releases on Find a Tender · since 27 Mar 2025
  1. Tender notice published
    27 Mar 2025, 10:24 GMT
    UK4
  2. Contract details notice published
    4 Jun 2025, 10:01 BST
    UK7
  3. Status changed to complete
    4 Jun 2025, 10:01 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £267,9951 contract exc. VAT
Contracts signed 1latest 3 Jun 2025
Awarded toValueDateStatus
Fuel Conservation services Ltd£267,995 †—Awarded

Contracts

  • Brooksby Incinerator – Refractory Replacement · Fuel Conservation services Ltd

    Signed
    3 Jun 2025
    Value
    £267,995
    Period
    4 Jun 2025 – 29 Jul 2025
    Status
    active

Contracting authority & participating public bodies

THE PIRBRIGHT INSTITUTE

Contracting authorityPublic undertaking GB-COH: 00559784 Pirbright Laboratory Ash Road, Woking, South East, GU24 0NFContact email

Bidders & participating suppliers

1 commercial party on the notice
  • Fuel Conservation services LtdAwarded supplierGB-COH: 01545906 Littleworth Road, Cannock, West Midlands, WS12 1NRContact email, phone

Official documents & specifications (3)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender