British Museum Design Competition Management

PLEASE NOTE THIS NOTICE IS TO ANNOUNCE THE AWARD OF CONTRACT. THIS IS NOT A CURRENT CONTRACT OPPORTUNITY. As part of managing the Competition that will lead to the appointment of a Design Team the Procurement Consultant will be responsible for carrying out the following services and providing the deliverables listed below for each stage. For the avoidance of doubt the Procurement Consultant will at no point in the delivery of the Services be involved in the scoring of any elements of the submissions provided by the design teams taking part in the Competition. Their role is to administer and facilitate the scoring that will be performed by others as required at each stage of the Competition. Pre-Competition and Stage 1

• If required refine Client’s final Competition documents including, Contract Notice, standard questionnaire (SQ), Stage 1 selection questions and draft invitation to tender (ITT) documents to ensure alignment with regulatory requirements in effect at time of launch.
• Refine and finalise the tender programme.
• Administer the publication of Competition documents via the Client’s e-sourcing portal, official launches and presentations in consultation with the Client’s communications team.
• Prepare and host via online website procurement and communications documentation.
• Act as point of contact for tenderers on all correspondence and queries liaising with relevant subject matter experts from the stakeholder groups where needed to ensure accurate, timely responses are provided via an actively maintained clarifications log.
• Manage relationships with tenderers on behalf of the Client.
• Manage evaluation of project specific elements of Stage 1 responses by Client team. Chair and provide all necessary secretariat services to shortlisting panel for evaluation and moderation sessions as required to arrive at final Stage 1 scores and establish shortlist in accordance with pre-determined published process.
• Prepare summary report on outcome of Stage 1 for review by Client stakeholders.
• Draft Stage 1 notification letters for review by Client team, legal advisors and administer distribution and relevant communications. Stage 2 and Post-Competition
• Apply any necessary amendments to ITT document pack prior to issue to shortlisted tenderers.
• Publish ITT packs via Client’s portal.
• Manage all communications with tenderers as in Stage 1
• Arrange and facilitate any events, such as charettes, presentations or interviews that may be required.
• Chair supporting technical panels and provide all required secretariat services.
• Take receipt of Client’s Quantity Surveyor’s appraisal of fee proformas ITT entries, and alongside technical panel reviews, collate into a single document for the jury panel.
• Moderate and provide all required secretariat services for jury panel meetings (noting the consultant will not have a decision-making role on the panel)
• Develop and produce tender reports providing recommendations for appointment to relevant Client stakeholders.
• Draft standstill letters and manage interaction with Client legal advisors, administer distribution of these letters and, if required, subsequent relevant communications.
• Support execution of contract with successful Design Team.
• Support Client communication team as required with announcements relating to the appointment of the Design Team.