Find a TenderAwarded
Published 18 Jul 2023, 14:05 BST

Official UK procurement notice

Bredon Hill Academy ~ Catering Tender

Official notice

Authority: Bredon Hill Academy

ServicesRestricted procedure
Published estimate£585,000≈ £195k / year
Submissions closed 25 Aug 2023awarded 15 Jan 2024
Awarded to Aspens Services Limited
Contract term 3 yrsends 31 Mar 2027 · starts 1 Apr 2024

What is being bought

Published requirement description

Bredon Hill Academy, is a middle school in Worcestershire in the village, of Ashton Under Hill, 4 miles from Evesham.

CPV: School catering services

The lotProcurement structure

single lot · value published
Lot #1Bredon Hill Academy, is a middle school in Worcestershire in the village, of Ashton…Awarded 3 yrsPublished value£585,000

Bredon Hill Academy, is a middle school in Worcestershire in the village, of Ashton Under Hill, 4 miles from Evesham. Bredon Hill Academy takes pride in its strong sense of community and collaboration. At Bredon Hill, we aim to provide our pupils with an education which offers a rich and ambitious curriculum combined with a wide range of extra-curricular opportunities. Our positive working ethos is embedded into all that we do, supporting our pupils to be inquisitive, creative and confident learners. We value each of our pupils, nurturing and encouraging them to reach their potential. We value learning as a lifelong experience. We believe in challenging pupils in every activity that they undertake and that they perform best when they are educated in a safe environment. Our staff care about our pupils and take time to listen to their views. The school has an ethos of personal achievement, responsibility and leadership combined with mutual respect for all members of our community. We celebrate the many talents and skills that each and every pupil brings to our school. We provide all pupils with opportunities to develop their individual character and believe that a strong and supportive partnership with parents is crucial to pupils’ happiness and success. This is achieved through regular communication about progress and an excellent pastoral care system. The academic standards of the school are high and superb extra-curricular opportunities complement learning during the school day. Our community prides itself on high standards of behaviour. BHA is a delightful place to teach and has dedicated, well qualified specialist staff and ambitious, talented and hardworking pupils educated to meet the challenges they will face in an ever-changing world. We are an open and welcoming school with an enormous amount to offer, not least our enviable rural location The contract covers the scope for the provision of all catering services within the school, which also includes all hospitality and free issue requirements. The contract awarded will be on a guaranteed performance basis The duration of the contract being offered is three years commencing on 1 April 2024 and concluding on 31 March 2027, with the potential for an extension of up to a further two one year periods, on the same terms and conditions without the right to further extend. The recharge of all FSM’s is to be based on the agreed costs and charged monthly in arrears based on uptake numbers. The Client wishes for the successful contractor to be able to offer a consistently high standard of food across the school during the course of this contract term demonstrating innovation, a passion for food and flair The school the wishes to offer good wholesome healthy eating options within the menus which should be based on the use of fresh ingredients and bakery products sourced through a local supply chain. Working with the local community is something that the school strives to do at all times and to this end we would like to ensure that all your fresh produce is sourced from local suppliers (within a 30-mile radius of the school): details should be included within your submission. Providence of supply is important and all ingredients should be of ‘prime quality’ The School also wishes to achieve as a result of this tender process; 1.Experienced and insightful contract management to promote good levels of communication and engagement with the school. 2.Well-trained catering teams at each school, with a focus by the successful contractor on both craft training and customer service. 3.The provision of a healthy balanced menu that meets nutritional guidelines and is enjoyed by our students. 4.Innovation and flexibility, with the ability to introduce within the menu current “food trends” and recommend new service initiatives to keep school meals exciting. See SQ document for more information. Additional information: Please note this is a Contract Award Notice. This contract has already been awarded.

Contract period: 1 Apr 2024 – 31 Mar 2027 (3 yrs)
Delivery: West Midlands · Herefordshire, Worcestershire and Warwickshire
Second stage: 5–10 candidates invited to tenderVariant bids: allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
  • Price

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Restricted procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
18 Jul 2023, 14:05 BST
Last source update
23 Apr 2024, 12:05 BST
FTS notice number
2024/S 000-013124
Classification (CPV)
School catering services
Delivery area
West Midlands (UKG1)
Official registry OCID
ocds-h6vhtk-03e300 Find a Tender

Publisher note: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. To view this notice, please click here: https://litmustms.co.uk/delta/viewNotice.html?noticeId=857354683 GO Reference: GO-2024423-PRO-25840185

How it was run

Official notice
Submission deadline
25 Aug 2023, 12:00 BST
Submission channel
{"written"}
Accepted languages
en

Timeline

25 Aug 2023 → 23 Apr 2024 · 4 dates
  1. Submission deadline
    25 Aug 2023, 12:00 BST
  2. Invitations to tender expected
    4 Oct 2023, 00:00 BST
  3. Contract starts
    1 Apr 2024, 00:00 BST
  4. Notice published
    23 Apr 2024, 12:05 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    23 Apr 2024, 12:05 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £135,7371 contract exc. VAT
Bids received 4
Contracts signed 1latest 15 Jan 2024
Awarded toValueDateStatus
Aspens Services Limited£135,737 †—Awarded

Contracts

  • Contract 013124-2024-1 · Aspens Services Limited

    Signed
    15 Jan 2024
    Value
    £135,737
    Period
    … – 31 Mar 2027
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
4bids———

Contracting authority & participating public bodies

Bredon Hill Academy

Contracting authorityBody governed by public lawEducation Elmley Rd, Ashton under Hill, Evesham, West Midlands, WR11 7SWContact email, phone Published organisation website ↗

Bidders & participating suppliers

1 commercial party on the notice
  • Aspens Services LtdAwarded supplier06561073 Ground Floor, Teme House, Teme House, Whittington Hall, Whittington, West Midlands, WR5 2RY

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria