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Published 7 Jan 2021, 10:48 GMT

Official UK procurement notice

Bread, Milk, Baked Goods and Dairy

Official notice

Authority: NWSSP- Procurement Services·Consortium: 2 public authorities

Framework agreement6 lotsGoodsOpen procedure
Sectors: Agricultural, farming, fishing, forestry and related products (03)Food, beverages, tobacco and related products (15) Delivery: Wales (UKL)
Framework ceiling (notional)£12,884,107total for 6 lots · framework ceiling, not attributable revenue · 1 value update
Submissions closed 9 Nov 2021
Lots 6see the lot list below

What is being bought6 lots · detail below

Published requirement description

Supply of Bread, Milk, Baked Goods and Dairy to organisations and sites engaged in the management and/or support of the health, care and/or wellbeing of populations within Wales or for which they are responsible.

  • Recurrence: Further notices may be published in 3-4 years time following the contract start date.

CPV: Blue cheese · Bread · Bread products · Bread products, fresh pastry goods and cakes · Butter · Cheddar cheese · Cheese products · Clotted cream · Cottage cheese · Cream · Dairy products · Dietetic products · +25 more

How this framework works

From the published notice
Places
up to 22 suppliers

Lots and requirements (6)Procurement structure

6 lots · 3 with a published value · evaluation weights differ by lot
Lot #1Bread and Baked GoodsCancelledRenewalLot estimate not published

Bidders are required to note that Lot 1, is split Geographically in to separate geographical regional lots as per the below.

Lot 1.1: Aneurin Bevan University Health Board Bread and Baked Goods

Lot 1.2: Betsi Cadwaladr University Health Bread and Baked Goods

Lot 1.3: Cardiff and Vale University Health Board & Velindre University NHS Trust Bread and Baked Goods

Lot 1.4: Cwm Taf Morgannwg University Health Board Bread and Baked Goods

Lot 1.5: Hywel Dda University Health Board Bread and Baked Goods (Carmarthenshire and Pembrokeshire only)

Lot 1.6: Hywel Dda University Health Board Bread and Baked Goods (Ceredigion only)

Lot 1.7: Swansea Bay University Health Board Bread and Baked Goods

Full explicit details are available as per the E-Tender Wales portal.

Delivery: Wales · Sites engaged in the management and/or support of the health, care and/or wellbeing of populations within Wales or for which they are responsible.
Extensions: Additional fresh bread and cake products may be sourced by the Contracting Authority, within the limitations of the Public Contract Regulations 2015. · The Framework will be awarded on the basis of a three year agreement, with the option to extend for a further 12 months. The contract values referenced are indicative of the maximum 48 month framework term.Variant bids: not allowedElectronic catalogue: required
15810000 Bread products, fresh pastry goods and cakes15811000 Bread products15811100 Bread
Lot #2MilkCancelledRenewalPublished value£4,618,169

Bidders are required to note that Lot X, is split Geographically in to separate geographical regional lots as per the below.

Lot 2.1: Aneurin Bevan University Health Board Milk

Lot 2.2: Betsi Cadwaladr University Health Board Milk

Lot 2.3: Cardiff and Vale University Health Board & Velindre University NHS Trust Milk

Lot 2.4: Cwm Taf Morgannwg University Health Board Milk

Lot 2.5: Hywel Dda University Health Board Milk (Carmarthenshire and Pembrokeshire only)

Lot 2.6: Hywel Dda University Health Board Milk (Ceredigion only)

Lot 2.7: Swansea Bay University Health Board Milk

Lot 2.8: Powys Teaching Health Board Bread and Milk

Full explicit details are available as per the E-Tender Wales portal.

Delivery: Wales · Sites engaged in the management and/or support of the health, care and/or wellbeing of populations within Wales or for which they are responsible.
Extensions: Additional fresh milk products may be sourced by the Contracting Authority, within the limitations of the Public Contract Regulations 2015. · The Framework will be awarded on the basis of a three year agreement, with the option to extend for a further 12 months. The contract values referenced are indicative of the maximum 48 month framework term.Variant bids: not allowedElectronic catalogue: required
03333000 Fresh cows' milk15510000 Milk and cream15511000 Milk15511100 Pasteurised milk15511300 Skimmed milk15810000 Bread products, fresh pastry goods and cakes
Lot #3Fresh and Packaged Cakes and Bread itemsCancelledRenewalLot estimate not published

Bidders are required to note that Lot 3, is split Geographically in to separate geographical regional lots as per the below:

Lot 3.1: Fresh and Packaged Cakes and Bread items Aneurin Bevan University Health Board.

Lot 3.3: Fresh and Packaged Cakes and Bread items Cardiff and Vale University Health Board & Velindre University NHS Trust

Lot 3.4: Fresh and Packaged Cakes and Bread items Cwm Taf Morgannwg University Health Board

Lot 3.7: Fresh and Packaged Cakes and Bread items Swansea Bay University Health Board

Full explicit details are available as per the E-Tender Wales portal.

Delivery: Wales · Sites engaged in the management and/or support of the health, care and/or wellbeing of populations within Wales or for which they are responsible.
Extensions: Additional fresh bread and cake products may be sourced by the Contracting Authority, within the limitations of the Public Contract Regulations 2015. · The Framework will be awarded on the basis of a three-year agreement, with the option to extend for a further 12 months. The contract values referenced are indicative of the maximum 48-month framework term.Variant bids: not allowedElectronic catalogue: required
15810000 Bread products, fresh pastry goods and cakes15811000 Bread products15811100 Bread15811500 Prepared bread products15821000 Toasted bread products and pastry goods15821100 Toasted bread products
Lot #4DairyCancelledRenewalPublished value£4,203,611

Procurement for the provision of dairy.

Delivery: Wales · Sites engaged in the management and/or support of the health, care and/or wellbeing of populations within Wales or for which they are responsible.
Extensions: Additional dairy products may be sourced by the Contracting Authority, within the limitations of the Public Contract Regulations 2015. · The Framework will be awarded on the basis of a three-year agreement, with the option to extend for a further 12 months. The contract values referenced are indicative of the maximum 48-month framework term.Variant bids: not allowedElectronic catalogue: required
15431000 Margarine and similar preparations15431100 Margarine15500000 Dairy products15512000 Cream15512100 Single cream15512200 Double cream
Lot #5EggsCancelledRenewalPublished value£449,016

Procurement for the provision of fresh shell eggs.

Delivery: Wales · Sites engaged in the management and/or support of the health, care and/or wellbeing of populations within Wales or for which they are responsible.
Extensions: Additional fresh shell egg products may be sourced by the Contracting Authority, within the limitations of the Public Contract Regulations 2015. · The Framework will be awarded on the basis of a three-year agreement, with the option to extend for a further 12 months. The contract values referenced are indicative of the maximum 48-month framework term.Variant bids: not allowedElectronic catalogue: required
03142500 Eggs
Lot #6YoghurtsCancelledRenewalLot estimate not published

Procurement for the provision of yoghurts.

Delivery: Wales · Sites engaged in the management and/or support of the health, care and/or wellbeing of populations within Wales or for which they are responsible.
Extensions: Additional yoghurt products may be sourced by the Contracting Authority, within the limitations of the Public Contract Regulations 2015. · The Framework will be awarded on the basis of a three-year agreement, with the option to extend for a further 12 months. The contract values referenced are indicative of the maximum 48-month framework term.Variant bids: not allowedElectronic catalogue: required
15551000 Yoghurt and other fermented milk products15551300 Yoghurt15551310 Unflavoured yoghurt15551320 Flavoured yoghurt

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lots publish different evaluation splits; there is no single procedure weighting.

LotQualityPriceSocial valueEnvironmentalSplit
1 · Bread and Baked Goods20%60%10%10%
2 · Milk25%60%10%5%
3 · Fresh and Packaged Cakes and Bread items20%60%10%10%
4 · Dairy20%60%10%10%
5 · Eggs20%60%10%10%
6 · Yoghurts20%60%10%10%
Lot distribution rule: The Geographical lots 1 (Bread) and 2 (Milk) may be merged if a single bidder is successful in both bids.
Conditions of participation1
  • Suitability

    N/A

What this means for your bid
  • Price carries 60 points on every lot: a 10% discount moves about 6 points.
  • “Bread, Milk, Baked Goods and Dairy” is a framework: the contest is a place on its panel, up to 22 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Cancelled
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · Further notices may be published in 3-4 years time following the contract start date.
First published
7 Jan 2021, 10:48 GMT
Last source update
19 Jul 2023, 16:01 BST
Award evaluation window
9 Nov 2021 – …
Authority reference
NMD-OJEU-46248
FTS notice number
2023/S 000-020817
Classification (CPV)
Blue cheeseBreadBread productsBread products, fresh pastry goods and cakesButterCheddar cheeseCheese productsClotted creamCottage cheeseCream
+27 moreDairy productsDietetic products
Delivery area
Wales (UKL)
Official registry OCID
ocds-h6vhtk-028847 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

Criteria as stated in the procurement documents.

Publisher note: By powers and duties contained in the NHS (Wales) Act 2006, the Well-being of Future Generations (Wales) Act 2015, the Social Services and Well-being (Wales) Act 2014 and The Healthy Eating in Schools (Nutritional Standards and Requirements) (Wales) Regulations 2013 the following Framework Agreement may be accessed by the public sector bodies listed below to the extent that they are engaged in the management and/or support of the health, care and/or wellbeing of populations within Wales or for which they are responsible: Blaenau Gwent County Borough Council Bridgend County Borough Council Caerphilly County Borough Council Cardiff Council Carmarthenshire County Council City & County of Swansea Conwy County Borough Council Cyngor Gwynedd Council Cyngor Sir Ceredigion County Council Denbighshire County Council Flintshire County Council Isle of Anglesey County Council Merthyr Tydfil County Borough Council Monmouthshire County Council Neath Port Talbot County Borough Council Newport City Council Pembrokeshire County Council Powys County Council Rhondda Cynon Taf County Borough Council Torfaen County Borough Council Vale of Glamorgan Council Wrexham County Borough Council Welsh Local Government Association (WLGA) For the purpose of clarity, the values noted in this notice relate only to NHS Wales Health Board and Trust expenditure and any additional Call Off from this framework would be subject to the limitations of the Public Contract Regulations 2015 (as amended). (WA Ref:133349)

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on Sell2Wales
Supplier login requiredLanguage: EN
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail
Appointment period ends
9 Nov 2021, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
9 Nov 2021, 12:30 GMT
Detailed submission instructions & authority contactsFrom official release

etenderwales.bravosolution.co.uk/nhs/ ↗

Timeline

31 Jan 2021 → 19 Jul 2023 · 5 dates
  1. Next notice expected
    31 Jan 2021
  2. Admission / appointment period endsperiod end, not a bid countdown
    9 Nov 2021, 12:00 GMT
  3. Bids opened
    9 Nov 2021, 12:30 GMT
  4. Bids must remain valid until
    1 Mar 2022, 23:59 GMT
  5. Notice published
    19 Jul 2023, 16:01 BST

Notice history

6 events · 3 releases on Find a Tender · since 8 Oct 2021
  1. Published value updated to £12,884,107
    8 Oct 2021, 14:05 BST
    was £3,225,967
  2. Status changed to active
    8 Oct 2021, 14:05 BST
  3. Procurement method changed
    8 Oct 2021, 14:05 BST
  4. Deadline published: 9 Nov 2021, 12:00 GMT
    8 Oct 2021, 14:05 BST
  5. Buyer details updated
    8 Oct 2021, 14:05 BST
  6. Status changed to cancelled
    19 Jul 2023, 16:01 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 6

Contracting authority & participating public bodies

2 public bodies on the notice

NWSSP- Procurement Services

Contracting authorityBody governed by public lawHealth 4th Floor, Companies House, Cardiff, Cardiff,, Wales, CF143UBContact name, email, phone Published organisation website ↗

Consortium members and other public bodies

  • NHS Wales Shared Services Partnership-Procurement Services (as hosted by Velindre University NHS Trust)Contracting authorityCentral purchasing bodyBody governed by public lawHealth Cardiff, UKContact email, phone

Dispute resolution & review bodies

  • High CourtReview body LondonContact phone

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria