Official UK procurement notice
Branded Promotional Merchandise and Apparel including an Online and On Campus Gift Shop
Authority: University of Ulster (Education)
What is being bought4 lots · detail below
Published requirement descriptionThe scope of this contract is the provision of UU Branded apparel and promotional items for purchase from departments and faculties and for retail via a campus shop and online store.
The contract will also include the provision of an on-campus retail outlet (gift shop) on the Belfast Campus. The contract includes the provision and hosting of an online gift shop and “pop up” shops at planned University events on all 3 University Campus Locations (for example: graduations).
CPV: Garments · Promotional services · Retail trade services · Special clothing and accessories
Lots and requirements (4)Procurement structure
4 lots · 1 with a published value · win at most 3 of themLot #1Branded ClothingPublished value£2,500,000
Lot #2Branded Promotional ItemsPlannedLot estimate not published
Branded Promotional Items – items to include but not limited to the following:
Pens, notebooks, post its, highlighters, waterbottles, travel mugs, bags, chargers, lanyards
Specification of lot 1 and 2 will vary from entry level to high depending on purpose, i.e for promotional activities or for retail
Lot #3Provision of Gift ShopPlannedLot estimate not published
Provision of Gift Shop to sell UU Branded Merchandise including:
- an on campus Gift shop at the Belfast Campus
- hosting and running an online gift shop
- provision of pop up gift shops at UU graduation locations and other agreed occasions. Additional information: The anticipated contract period shall be for an initial 3 year period with the option to extend for any period up to and including 36 months.
The estimated total value stated above in Section II.1.5 is the lowest value in the range of £750,000 - £1 million and includes the initial 3 year contract period and the option to extend for any periods up to and including 36 months.
Lot #4Combination of Lots 1, 2 and 3PlannedLot estimate not published
Combination of Lots 1 - 3
Lot 1 – Branded Clothing – items to include but not limited to the following:
Hoodies, Sweatshirts, T-shirts, hats
Lot 2 – Branded Promotional Items – items to include but not limited to the following:
Pens, notebooks, post its, highlighters, waterbottles, travel mugs, bags, chargers, lanyards
Specification of lot 1 and 2 will vary from entry level to high depending on purpose, i.e for promotional activities or for retail
Lot 3 – Provision of an On-Campus Gift Store & Online/Pop Up Shop Additional information: The anticipated contract period shall be for an initial 3 year period with the option to extend for any period up to and including 36 months.
The estimated total value stated above in Section II.1.5 is the lowest value in the range of £750,000 - £1 million and includes the initial 3 year contract period and the option to extend for any periods up to and including 36 months.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Suitability
As stated in the procurement documents
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 23 Feb 2024, 12:01 GMT
- Last source update
- 20 Feb 2025, 12:22 GMT
- Award evaluation window
- 19 Mar 2025 – …
- Authority reference
Project Code_27868- FTS notice number
2025/S 000-006159- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-043c73Find a Tender
- Review procedure
The University will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 (as amended) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (Northern Ireland).
Publisher note: The contract value listed in section II.2.4 is the highest value in the estimated range of £1.5 million to £2.5 million and is the estimated total contract value including options, renewals and extensions.
How it was run
Official noticeTender documents are also served through a separate tool: https://e-soourcingni.bravosolutions.co.uk ↗
- Submission deadline
- 2 Apr 2025, 15:00 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bid validity
- 270 days from the deadline
- Bids opened
- 19 Mar 2025, 15:00 GMT
Timeline
29 Mar 2024 → 2 Apr 2025 · 4 dates- Next notice expected29 Mar 2024
- Notice published20 Feb 2025, 12:22 GMT
- Bids opened19 Mar 2025, 15:00 GMT
- Submission deadline2 Apr 2025, 15:00 BST
Notice history
4 events · 2 releases on Find a Tender · since 20 Feb 2025- Published value updated to £2,500,00020 Feb 2025, 12:22 GMTwas £750,000
- Status changed to active20 Feb 2025, 12:22 GMT
- Procurement method changed20 Feb 2025, 12:22 GMT
- Deadline published: 2 Apr 2025, 15:00 BST20 Feb 2025, 12:22 GMT
Contracting authority & participating public bodies
Dispute resolution & review bodies
- The UK does not have any such bodies with responsibility for appeal/mediation procedures. Instead, any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015 as amended.Mediation bodyReview body
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Economic and financial selection criteria
- Technical selection criteria
- Technical selection criteria