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Official procurement procedure

Supply of Vehicle and Grounds Maintenance Spare Parts and Workshop Consumables

Anti-freezing preparations
Brake fluids
Brake linings
+22 more
West Midlands (UKG37)
Published value
Not published
Submission deadline Not published
Lots published9
Procurement Intelligence
Published evidence · v1
Suitable for SMEs
Prepared 7 Sept 2026, 22:31 BST
A pre-calculated analytical view of official UK procurement facts, competition benchmarks and decision timelines.
Bid readiness
Review notice
Submission deadline not published
Check official notice for submission route
Scope structure
9lots
9 lots · 9 published items
9 published CPV families
Decision Velocity
~30 days
Typical sector award window after deadline
Sector median: 30 days
Contract lifecycle
Not published
No future linked contract end in retained records
No published extension signal
Pricing & Budget Savings
£36,000,000
Contract/award value: £36,000,000
4 award suppliers linked
Bidding Competition
6 bids
1 SME bid · 6 electronic
No bid spread metrics published
Sector Market Benchmark (CPV 09)
Based on 1,765 published procedures
Median Winning Discount
60.4%
Award reduction below published budget
Typical Bids Received
3 bidders
Median competitive participation in sector
Typical Evaluation Window
30 days
Median time between deadline and award
Top Contenders in this Sector (CPV 09)
Active commercial suppliers winning public contracts in this field
SupplierAwards won in sectorTotal awarded valueAvg. winning discount
SSE Energy Supply LimitedCRN: PCGX-2814-WLHL
33 contracts£3,512,895,971-29.9% below budget
EDF Energy Customers LimitedCRN: 02228297
23 contracts£1,828,578,352-22.1% below budget
TotalEnergies Gas and Power LimitedCRN: PDYB-5247-JVLW
21 contracts£66,543,635,000-25.2% below budget
Drax Energy Solutions LimitedCRN: PHGT-4176-JZYL
21 contracts£17,690,000-22.2% below budget
Npower Commercial Gas LimitedCRN: PNPM-1457-MYHW
20 contracts£52,500,000,000-30% below budget
SSE ENERGY SUPPLY LIMITEDCRN: 03757502
19 contracts£6,668,411-39.8% below budget
Good Energy LtdCRN: PLNW-9135-RDNX
18 contractsNot disclosedAt ceiling / not disclosed
YÜ ENERGY RETAIL LIMITEDCRN: PTNX-6527-XQXY
17 contractsNot disclosedAt ceiling / not disclosed
Conrad Energy Group LimitedCRN: PZRR-8583-MLBT
17 contractsNot disclosedAt ceiling / not disclosed
SEFE ENERGY LIMITEDCRN: 03904624
16 contracts£139,596,917-44.4% below budget
Evidence coverage
8/12 core inputs published
Framework procedure
Comparable published opportunities
Historic records ranked from matching published evidence. They are research comparables, not expected competitors or a price forecast.
Published procedurePublished valueMatching evidence
PA23 UK4 - Tender notice Framework Agreement for Electrical Spares & Consumables Supplies to British High Commission in New DelhiForeign, Commonwealth and Development Office · 7 Sept 2026, 11:23 BST
£767,934
same CPV family
On Vehicle Digital Technology (AVL, CCTV, APC, TLP, Comms, On Bus Destination, AVA, Bridge Strike Systems & Vehicle Compute Capability) Franchising and Wider Transport Ticketing & Payment Consultancy ServicesSOUTH WEST SMART APPLICATIONS LIMITED · 2 Sept 2026, 16:58 BST
£100,000,000
same CPV family
T162 - Supply, Maintenance and Support Services of Blackline Safety Gas Detection Monitors and Draeger Breathing ApparatusNorthern Ireland Water Limited · 26 Aug 2026, 15:15 BST
£2,000,000
same CPV family
Maintenance, Repair and Operational Materials (MRO)ANGLIAN WATER SERVICES LIMITED · 4 Sept 2026, 13:07 BST
Value not published
same CPV family
EV Charging InfrastructureUniversity of Dundee · 28 Aug 2026, 16:53 BST
£160,000
same CPV family
Method: tender-intelligence-v1. Values and dates are retained OCDS facts; missing source data remains unknown.
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: Sandwell Metropolitan Borough Council: "Supply of Vehicle and Grounds Maintenance Spare Parts and Workshop Consumables". Published status: complete. Published value: Value not published. 9 published lots. Submission deadline not published. See the official notice for participation instructions.
Contracting AuthoritySandwell Metropolitan Borough CouncilScope & CategoriesNot publishedSubmission Window
complete
No deadline published
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)Not published
Bidder Intelligence · Authority Profile: Sandwell Metropolitan Borough Council
Market Analytics
View Authority Profile →
Derived from OCDS awards & bid statistics
Published history for Sandwell Metropolitan Borough Council. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Published-to-award variance
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
5Bids / Report (median)
8.7% of reports have one bid · Mean: 6 bids
Supplier ConcentrationModerate Concentration
Fleet Factors LtdTop vendor: 44.4% of attributable value
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 161 active published awards; 161 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Historical Awarded Suppliers in this Category (CPV 09):
Supplier NameHistoric AwardsAttributable ValueAvg. Price Discount
Fleet Factors Ltd4 wins£16,000,000—
Fleet Factors Ltd3 wins£12,000,000—
Alliance Automotive UK LV LTD1 win£4,000,000—
Fleet Factors Ltd1 win£4,000,000—
Procedure terms
Contracting AuthoritySandwell Metropolitan Borough Council
Procedure methodNot published
Procurement categoryNot published
Statuscomplete
Framework / DPSFramework
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published19 Aug 2022, 11:20 BST
Last source update19 Aug 2022, 11:20 BST
Recurring procurementNot published
ClassificationAnti-freezing preparations, Brake fluids, Brake linings, Brake pads, Brake shoes, Brakes and brake parts, Brushes, Disc brakes, Drill bits, screwdriver bits and other accessories, Fuses, Gear oils, Glues, Motor oils, Non-threaded fasteners, Oil, petrol and air-intake filters, Parts and accessories for vehicles and their engines, Parts of chain saws, Parts of forestry machinery, Protective and safety clothing, Spare parts for goods vehicles, vans and cars, Spark plugs, Threaded fasteners
Delivery area
West Midlands (UKG37)
OCIDocds-h6vhtk-033f1c
What is being bought
Sandwell Fleet Services maintain and repair just over 1,200 vehicles and equipment. To ensure this fleet is readily available for use, Fleet Services hold in excess of 500 items of stock with an annual average spend of £733,000 on Vehicle and Grounds Maintenance Spare Parts and Workshop Consumables. The Council is looking for multiple suppliers to supply the required Vehicle and Grounds Maintenance Spare Parts and Workshop Consumables for the next 4 years through a Framework Agreement ("Contract"). This contract will incorporate all items held in stock and direct purchase where required. It is envisaged that a maximum of three (3) ranked contractors per Lot (subject to sufficient acceptable tender documents received) will be appointed to supply Spare Parts and Consumable items included in the tender Price Schedule. This is to cover the range of vehicles and mowers currently operated.The service has been divided into 9 lots.
What changed
From the official release history
  1. tender value changed
    19 Aug 2022, 11:20 BST
  2. Status changed to complete
    19 Aug 2022, 11:20 BST
  3. Official notice release published
    19 Aug 2022, 11:20 BST
  4. Submission deadline changed to published date
    19 Aug 2022, 11:20 BST
  5. Published value updated to £3,000,000
    24 May 2022, 19:52 BST
  6. Status changed to active
    24 May 2022, 19:52 BST
  7. Official notice release published
    24 May 2022, 19:52 BST
  8. Submission deadline changed to 24 Jun 2022, 15:00 BST
    24 May 2022, 19:52 BST
  9. Buyer information updated
    24 May 2022, 19:52 BST
Lots and requirements (9)
Published by the contracting authority
  • Lot 1 · #1
    Filters
    cancelled
    Published valueNot published
    The Council is looking for multiple suppliers to supply the required Vehicle and Grounds Maintenance Spare Parts and Workshop Consumables for the next 4 years through a Framework Agreement ("Contract"). This contract will incorporate all items held in stock and direct purchase where required. It is envisaged that a maximum of three (3) ranked contractors per Lot (subject to sufficient acceptable tender documents received) will be appointed to supply Spare Parts & Consumable items included in the tender Price Schedule. This is to cover the range of vehicles and mowers currently operated.The service has been divided into 9 lots; providers are able to submit tenders for any combination of lots.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
  • Lot 2 · #2
    Brake Components
    cancelled
    Published valueNot published
    The Council is looking for multiple suppliers to supply the required Vehicle and Grounds Maintenance Spare Parts and Workshop Consumables for the next 4 years through a Framework Agreement ("Contract"). This contract will incorporate all items held in stock and direct purchase where required. It is envisaged that a maximum of three (3) ranked contractors per Lot (subject to sufficient acceptable tender documents received) will be appointed to supply Spare Parts & Consumable items included in the tender Price Schedule. This is to cover the range of vehicles and mowers currently operated.The service has been divided into 9 lots; providers are able to submit tenders for any combination of lots.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
  • Lot 3 · #3
    Electrical
    cancelled
    Published valueNot published
    Sandwell Fleet Services maintain and repair just over 1,200 vehicles and equipment. To ensure this fleet is readily available for use, Fleet Services hold in excess of 500 items of stock with an annual average spend of £733,000 on Vehicle and Grounds Maintenance Spare Parts and Workshop Consumables. The Council is looking for multiple suppliers to supply the required Vehicle and Grounds Maintenance Spare Parts and Workshop Consumables for the next 4 years through a Framework Agreement ("Contract"). This contract will incorporate all items held in stock and direct purchase where required. It is envisaged that a maximum of three (3) ranked contractors per Lot (subject to sufficient acceptable tender documents received) will be appointed to supply Spare Parts & Consumable items included in the tender Price Schedule. This is to cover the range of vehicles and mowers currently operated.The service has been divided into 9 lots.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
  • Lot 4 · #4
    Consumables and PPE
    cancelled
    Published valueNot published
    Sandwell Fleet Services maintain and repair just over 1,200 vehicles and equipment. To ensure this fleet is readily available for use, Fleet Services hold in excess of 500 items of stock with an annual average spend of £733,000 on Vehicle and Grounds Maintenance Spare Parts and Workshop Consumables. The Council is looking for multiple suppliers to supply the required Vehicle and Grounds Maintenance Spare Parts and Workshop Consumables for the next 4 years through a Framework Agreement ("Contract"). This contract will incorporate all items held in stock and direct purchase where required. It is envisaged that a maximum of three (3) ranked contractors per Lot (subject to sufficient acceptable tender documents received) will be appointed to supply Spare Parts & Consumable items included in the tender Price Schedule. This is to cover the range of vehicles and mowers currently operated.The service has been divided into 9 lots.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
  • Lot 5 · #5
    Ancillary
    cancelled
    Published valueNot published
    Sandwell Fleet Services maintain and repair just over 1,200 vehicles and equipment. To ensure this fleet is readily available for use, Fleet Services hold in excess of 500 items of stock with an annual average spend of £733,000 on Vehicle and Grounds Maintenance Spare Parts and Workshop Consumables. The Council is looking for multiple suppliers to supply the required Vehicle and Grounds Maintenance Spare Parts and Workshop Consumables for the next 4 years through a Framework Agreement ("Contract"). This contract will incorporate all items held in stock and direct purchase where required. It is envisaged that a maximum of three (3) ranked contractors per Lot (subject to sufficient acceptable tender documents received) will be appointed to supply Spare Parts & Consumable items included in the tender Price Schedule. This is to cover the range of vehicles and mowers currently operated.The service has been divided into 9 lots.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
  • Lot 6 · #6
    Fasteners
    cancelled
    Published valueNot published
    Sandwell Fleet Services maintain and repair just over 1,200 vehicles and equipment. To ensure this fleet is readily available for use, Fleet Services hold in excess of 500 items of stock with an annual average spend of £733,000 on Vehicle and Grounds Maintenance Spare Parts and Workshop Consumables. The Council is looking for multiple suppliers to supply the required Vehicle and Grounds Maintenance Spare Parts and Workshop Consumables for the next 4 years through a Framework Agreement ("Contract"). This contract will incorporate all items held in stock and direct purchase where required. It is envisaged that a maximum of three (3) ranked contractors per Lot (subject to sufficient acceptable tender documents received) will be appointed to supply Spare Parts & Consumable items included in the tender Price Schedule. This is to cover the range of vehicles and mowers currently operated.The service has been divided into 9 lots.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
  • Lot 7 · #7
    Oil and Fluid
    cancelled
    Published valueNot published
    Sandwell Fleet Services maintain and repair just over 1,200 vehicles and equipment. To ensure this fleet is readily available for use, Fleet Services hold in excess of 500 items of stock with an annual average spend of £733,000 on Vehicle and Grounds Maintenance Spare Parts and Workshop Consumables. The Council is looking for multiple suppliers to supply the required Vehicle and Grounds Maintenance Spare Parts and Workshop Consumables for the next 4 years through a Framework Agreement ("Contract"). This contract will incorporate all items held in stock and direct purchase where required. It is envisaged that a maximum of three (3) ranked contractors per Lot (subject to sufficient acceptable tender documents received) will be appointed to supply Spare Parts & Consumable items included in the tender Price Schedule. This is to cover the range of vehicles and mowers currently operated.The service has been divided into 9 lots.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
  • Lot 8 · #8
    Plant and Horticultural
    cancelled
    Published valueNot published
    Sandwell Fleet Services maintain and repair just over 1,200 vehicles and equipment. To ensure this fleet is readily available for use, Fleet Services hold in excess of 500 items of stock with an annual average spend of £733,000 on Vehicle and Grounds Maintenance Spare Parts and Workshop Consumables. The Council is looking for multiple suppliers to supply the required Vehicle and Grounds Maintenance Spare Parts and Workshop Consumables for the next 4 years through a Framework Agreement ("Contract"). This contract will incorporate all items held in stock and direct purchase where required. It is envisaged that a maximum of three (3) ranked contractors per Lot (subject to sufficient acceptable tender documents received) will be appointed to supply Spare Parts & Consumable items included in the tender Price Schedule. This is to cover the range of vehicles and mowers currently operated.The service has been divided into 9 lots.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
  • Lot 9 · #9
    Discount Rates (on categorised items listed in Lots 1-8 plus items not listed in any Lot)
    cancelled
    Published valueNot published
    Sandwell Fleet Services maintain and repair just over 1,200 vehicles and equipment. To ensure this fleet is readily available for use, Fleet Services hold in excess of 500 items of stock with an annual average spend of £733,000 on Vehicle and Grounds Maintenance Spare Parts and Workshop Consumables. The Council is looking for multiple suppliers to supply the required Vehicle and Grounds Maintenance Spare Parts and Workshop Consumables for the next 4 years through a Framework Agreement ("Contract"). This contract will incorporate all items held in stock and direct purchase where required. It is envisaged that a maximum of three (3) ranked contractors per Lot (subject to sufficient acceptable tender documents received) will be appointed to supply Spare Parts & Consumable items included in the tender Price Schedule. This is to cover the range of vehicles and mowers currently operated.The service has been divided into 9 lots.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Procedure published
    19 Aug 2022, 11:20 BST
  2. Award active
    Not published · Not published
  3. Award active
    Not published · Not published
  4. Award active
    Not published · Not published
  5. Award active
    Not published · Not published
  6. Award active
    Not published · Not published
  7. Award active
    Not published · Not published
  8. Award active
    Not published · Not published
  9. Award active
    Not published · Not published
  10. Award active
    Not published · Not published
  11. Contract active
    Signed 19 Aug 2022, 00:00 BST · £4,000,000
  12. Contract active
    Signed 19 Aug 2022, 00:00 BST · £4,000,000
  13. Contract active
    Signed 19 Aug 2022, 00:00 BST · £4,000,000
  14. Contract active
    Signed 19 Aug 2022, 00:00 BST · £4,000,000
  15. Contract active
    Signed 19 Aug 2022, 00:00 BST · £4,000,000
  16. Contract active
    Signed 19 Aug 2022, 00:00 BST · £4,000,000
  17. Contract active
    Signed 19 Aug 2022, 00:00 BST · £4,000,000
  18. Contract active
    Signed 19 Aug 2022, 00:00 BST · £4,000,000
  19. Contract active
    Signed 19 Aug 2022, 00:00 BST · £4,000,000
Commercial outcome and competition
Awards
Alliance Automotive UK LV LTD
Not published · Not published · active
Fleet Factors Ltd
Not published · Not published · active
Fleet Factors Ltd
Not published · Not published · active
Fleet Factors Ltd
Not published · Not published · active
Fleet Factors Ltd
Not published · Not published · active
Fleet Factors Ltd
Not published · Not published · active
Fleet Factors Ltd
Not published · Not published · active
Fleet Factors Ltd
Not published · Not published · active
Fleet Factors Ltd
Not published · Not published · active
Contracts
Filters
£4,000,000 · signed 19 Aug 2022, 00:00 BST · active
Brake Components
£4,000,000 · signed 19 Aug 2022, 00:00 BST · active
Electrical
£4,000,000 · signed 19 Aug 2022, 00:00 BST · active
Consumables and PPE
£4,000,000 · signed 19 Aug 2022, 00:00 BST · active
Ancillary
£4,000,000 · signed 19 Aug 2022, 00:00 BST · active
Fasteners
£4,000,000 · signed 19 Aug 2022, 00:00 BST · active
Oil and Fluid
£4,000,000 · signed 19 Aug 2022, 00:00 BST · active
Plant and Horticultural
£4,000,000 · signed 19 Aug 2022, 00:00 BST · active
Discount Rates (on categorised items listed in Lots 1-8 plus items not listed in any Lot)
£4,000,000 · signed 19 Aug 2022, 00:00 BST · active
Bid statistics
bids: 6 (lot 1)
electronicBids: 6 (lot 1)
foreignBidsFromEU: 0 (lot 1)
foreignBidsFromNonEU: 0 (lot 1)
smeBids: 1 (lot 1)
bids: 6 (lot 2)
electronicBids: 6 (lot 2)
foreignBidsFromEU: 0 (lot 2)
foreignBidsFromNonEU: 0 (lot 2)
smeBids: 1 (lot 2)
bids: 6 (lot 3)
electronicBids: 6 (lot 3)
foreignBidsFromEU: 0 (lot 3)
foreignBidsFromNonEU: 0 (lot 3)
smeBids: 1 (lot 3)
bids: 6 (lot 4)
electronicBids: 6 (lot 4)
foreignBidsFromEU: 0 (lot 4)
foreignBidsFromNonEU: 0 (lot 4)
smeBids: 1 (lot 4)
bids: 6 (lot 5)
electronicBids: 6 (lot 5)
foreignBidsFromEU: 0 (lot 5)
foreignBidsFromNonEU: 0 (lot 5)
smeBids: 1 (lot 5)
bids: 6 (lot 6)
electronicBids: 6 (lot 6)
foreignBidsFromEU: 0 (lot 6)
foreignBidsFromNonEU: 0 (lot 6)
smeBids: 1 (lot 6)
bids: 6 (lot 7)
electronicBids: 6 (lot 7)
foreignBidsFromEU: 0 (lot 7)
foreignBidsFromNonEU: 0 (lot 7)
smeBids: 1 (lot 7)
bids: 6 (lot 8)
electronicBids: 6 (lot 8)
foreignBidsFromEU: 0 (lot 8)
foreignBidsFromNonEU: 0 (lot 8)
smeBids: 1 (lot 8)
bids: 6 (lot 9)
electronicBids: 6 (lot 9)
foreignBidsFromEU: 0 (lot 9)
foreignBidsFromNonEU: 0 (lot 9)
smeBids: 1 (lot 9)
Buyer and organisations in this procedure

Sandwell Metropolitan Borough Council

Contracting authority GB-FTS-1137
View buyer profile

  • Sandwell Metropolitan Borough Council
    buyer

    Sandwell Council House, Freeth Street, Oldbury, UKG37, B69 3DB
    [email protected]

  • Alliance Automotive UK LV LTD
    supplier

    00998035
    C/O Penningtons Manches Cooper Llp Matrix House, Basing View, Basingstoke, England, RG21 4DZ, Basingstoke, UKJ37, RG21 4DZ

  • Fleet Factors Ltd
    supplier

    01231325
    Unit 3/4 Wallis Road, Sotherby Road, Middlesbrough, Cleveland, TS6 6JB, Middlesborough, UKC12, TS6 6JB

  • Fleet Factors Ltd
    supplier

    01231325
    Unit 3/4 Wallis Road, Sotherby Road, Middlesbrough, Cleveland, TS6 6JB, Middlesbrough, UKC12

  • Fleet Factors Ltd
    supplier

    01231325
    Unit 3/4 Wallis Road, Sotherby Road, Middlesbrough, Cleveland, TS6 6JB, Middlesbrough, UKC12, TS6 6JB

  • The Royal Courts of Justice
    reviewBody

    The Strand, London, WC2A 2LL
Documents (0)
Official links; attachments are not copied
No data
No linked documents are published
Related procedures (0)
No data
No related procedures published