Official UK procurement notice
PA23 UK4 - Tender notice Framework Agreement for Electrical Spares & Consumables Supplies to British High Commission in New Delhi
Authority: Foreign, Commonwealth and Development Office (Central government)
What is being bought
Published requirement descriptionThe British High Commission in New Delhi intends to conduct a competitive tender process to identify and empanel qualified suppliers (maximum 3 Suppliers) who are competent in supplying local (Indian) electrical spares and consumables.
The Framework agreement will be signed with 3 top bidders with the rate card of the consumables in the agreement on the basis of the MAT Criteria. Contract manager will undertake a rapid/quick RFQ as per their requirement among the selected suppliers and order(s) will be placed to the most commercial advantageous bidder.
The electrical spares and consumables are required to maintain the operations and maintenance within BHC of the premises and the on and off compound properties. The Regional Procurement Hub in New Delhi will use the Open Procedure route (under Procurement Act 2023) to competitively on board the suppliers, ensuring timely delivery, quality and service delivery continuation.
The framework agreements will tentatively start on 1st December 2026 and will be valid for a period of 4 years in total. The rate card for the products will remain fixed for the initial 2 years period. Regional procurement hub will undertake a mid-term review of framework suppliers on their performance and commercial offers before the end of 2-year period. Commercials will be taken for 4 years at the time of tendering only.
Supplier will be awarded based on their ability to meet requirements in the Most Advantageous Tender (MAT) basis. The Award Criteria will be split between technical and commercial factors, with 50% weighting to technical aspects and 50% for the Commercial.
- The authority expects to re-tender this requirement around 15 Jan 2030, 23:59 GMT.
CPV: Electrical supplies and accessories
How this framework works
From the published notice- Type
- Closed framework
- Call-offs
- call-offs may be awarded directly or by further competition
- Places
- up to 3 suppliers
- Framework period
- 4 yrs from 1 Dec 2026
Published description of the framework
This Framework Agreement aims to consolidate requirements for these categories of services/works and improve spend and contract management for the FCDO. The Statement of Service Requirements (SoSR) will clearly define the required services, expected quality standards, and delivery timelines. Service providers will be required to adhere to agreed Service Level Agreements (SLAs) to ensure effective performance monitoring and oversight.
Call-off assignments/work orders with an estimated value of up to £3,000/month may be awarded directly to any supplier appointed to the framework. Assignments exceeding £3,000 will be awarded through a mini-competition among the suppliers appointed to the framework.
The Framework Agreement will be established as a Standalone Framework with a Fixed term of Four (4) years, commencing on 1 December 2026 (tentative).
Suppliers will be selected on the basis of the Most Advantageous Tender (MAT). The award criteria will comprise both technical and commercial factors, with a weighting of 50% for technical evaluation and 50% for commercial evaluation.
The lotProcurement structure
single lot · value publishedLot #1Published value£767,934
- Economic & financial standing
Suppliers/bidders for this tender should be legally registered in India with relevant trade and government bodies to operate in India. Registered businesses should be compliant with various laws and regulations, including taxations, labour laws and other relevant laws/act
- Technical & professional ability
Please refer to documentation in Tender Pack.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (5)
- Experience & Capability (Past Experience and Reputation): 15%
- Methodology:: 15%
- Certifications: (Warranty and Guarantee): 10%
- Performance: 10%
- Commercial Criteria: 50%
Published award criteria (5)
- Experience & Capability (Past Experience and Reputation): a) Please provide complete details of your experience in supply of all types Electrical spares & consumable in any High Commission, Embassies, and Diplomatic mission, Government Sector or International Organisations of the last 3 years b) Please include names, address and contact person of the company, where possible share purchase order/ agreement/ relevant email correspondence for the type of service provided.
- Methodology:: a) Please provide the approach and methodology of delivery schedule of the different parameter of the delivery as mentioned in the SOSR/Pricing Schedule o Within 8 Hours o Within 24-48 Hours o Within 48-72 Hours o Within 120 Hours o Within 360 Hours
- Certifications: (Warranty and Guarantee): Please provide the authorised or dealership/distributorship letter of the brands specified in SOSR/Pricing Schedule for the supply of material
- Performance: a) What will be service level agreement or how do you deal with the escalations and complaints b) Please provide at least 3 level if your escalation matrix with contact details with their designation
- Commercial Criteria: A full assessment of the total price breakdown for each of the item requested. Competitiveness of the Commercial offer in relation to the Market. Competitiveness of Rates and Overall Cost in relation to the market to demonstrate value for money. (Formats provide in ATT 3 – Pricing Schedule). Proposed rates and cost should remain valid for 6 months.
- Economic & financial standing
Suppliers/bidders for this tender should be legally registered in India with relevant trade and government bodies to operate in India. Registered businesses should be compliant with various laws and regulations, including taxations, labour laws and other relevant laws/act
- Technical & professional ability
Please refer to documentation in Tender Pack.
- Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
- “PA23 UK4 - Tender notice Framework Agreement for Electrical Spares &…” is a framework: the contest is a place on its panel, up to 3 suppliers, not a single contract: call-offs may be direct or by further competition.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · next expected 15 Jan 2030
- First published
- 3 Sept 2026, 11:54 BST
- Last source update
- 7 Sept 2026, 11:23 BST
- Award evaluation window
- Submission end – 2 Nov 2026
- Authority reference
CPH-13985-2027- FTS notice number
2026/S 000-083409- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area in notice
- Official registry OCID
ocds-h6vhtk-06f122Find a Tender- Contract terms summary
Contractor will raise a monthly invoice for items delivered in the preceding month. No payments will be made against services provided in case it is not supported by a valid requisition. Authority ensures payment to contractor within 30 days of receipt of invoice. A soft copy of invoice must be sent to contract manager. All payments will be electronically transferred to bank account against the material and services delivered.
How it was run
Official notice- Appointment period ends
- 7 Oct 2026, 17:00 BST
- Clarification deadline
- 21 Sept 2026, 17:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Your tender must be submitted via the FCDO's e-sourcing portal (fcdo.bravosolution.co.uk/web/login.html ↗) in accordance with the attached ITT Instructions. Tenders submitted by any other means will not be accepted. Please also note the requirement to register and submit commonly used information on the Central Digital Platform as described in the instructions for completing the invitation to tender. Important information for all Potential Suppliers: In order to participate and gain access to the Invitation To Tender documentation in relation to this procurement, potential suppliers should access the FCDO's e-sourcing portal (link provided above).
Once logged in, search for Project Refrence No. 13985. If a potential supplier is not registered on the portal, click the 'Click here to register!' button, and follow the on-screen instructions to complete registration. Please note the portal operates a Two-Factor Authentication (2FA) login process and unregistered suppliers should read the guidance document available on the portal home page.
Registration take approximately 5 minutes and is free or charge
Timeline
3 Sept 2026 → 1 Dec 2026 · 6 dates- Tender notice published53 days ago3 Sept 2026, 11:54 BST
- Latest notice published49 days ago7 Sept 2026, 11:23 BST
- Clarification questions by35 days ago21 Sept 2026, 17:00 BST
- Admission / appointment period ends19 days ago · period end, not a bid countdown7 Oct 2026, 17:00 BST
- Today26 Oct 2026
- Award decision expected byin 7 days2 Nov 2026, 23:59 GMT
- Contract startsin 35 days1 Dec 2026
Notice history
3 events · 2 releases on Find a Tender · since 3 Sept 2026- Tender notice published3 Sept 2026, 11:54 BSTUK4
- Tender notice published7 Sept 2026, 11:23 BSTUK4
- Deadline moved to 7 Oct 2026, 17:00 BST7 Sept 2026, 11:23 BST+2 days · was 5 Oct 2026, 17:00 BST
Published amendments (1)
Enquiry deadline has been post poned to 21/09/2026 Tender submission deadline has been changed 07/10/2026
Contracting authority & participating public bodies
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender