Find a TenderAwardedContract details notice

Published 31 Jul 2025, 16:20 BST

Official UK procurement notice

Bonitas Multi Academy Trust

Authority: BONITAS MULTI-ACADEMY TRUST LIMITED (Public body)·On behalf of: Minerva Procurement Consultancy Services Limited

ServicesCompetitive flexible procedureAbove thresholdSME suitable

Sectors: Cleaning & Environmental Services (90) Delivery: South East (UKJ11)

Published estimate£972,500≈ £324k / year · £1,167,000 inc. VAT34.2% above published estimate

Submissions closed 4 Sept 2025awarded 27 Jan 2026

Awarded to Atlas FM Limited

Contract term 3 yrsends 4 Apr 2029 · up to 4 Apr 2031 with extensions · starts 5 Apr 2026

What is being bought

Published requirement description

Bonitas Multi Academy Trust is currently out to tender for the provision of a full daily cleaning service.

The contract is being offered for three years with the option to extend for a further two periods of 12 months. The contract commencement date is 05 April 2026.

The contract is for a full daily cleaning service during term time and periodic cleaning outside of term time.

TUPE is expected to apply, details of which can be found in the tender documentation.

There are no members of the cleaning team who fall under the Local Government Pension Scheme.

The authority expects to re-tender this requirement around 1 Aug 2027, 00:59 BST.
How the procedure runs: Duty to Consider Lots As part of the initial project set up and approval stage of the tender process, Bonitas Multi Academy Trust discussed with Minerva Procurement Consultancy Services Limited the possibility of splitting the tender into more than one lot/contract. On the basis that Bonitas Multi Academy Trust is a Trust with only two sites (in a close geographic area) it was agreed that lots were not appropriate for this tender process. Full details of the description of the process being used are contained within the documents accompanying this tender. Stage 1 Conditions of participation with evaluation Suppliers are invited to submit a Procurement Specific Questionnaire (PSQ) response. Submissions will be evaluated based on the criteria detailed in the PSQ documentation. A maximum of five suppliers will be taken forward to the Invitation to Tender stage of the process. Where less than five suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the Invitation to Tender stage. Where more than five suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the Invitation to Tender stage. Stage 2 Invitation to Tender with evaluation Suppliers shortlisted to the Invitation to Tender (ITT) stage will be required to submit their final tender and will be evaluated on the criteria detailed in the ITT documentation. Envisaged shortlist of the three highest scoring bidders to be invited to: Stage 3 Presentation Day Stage 4 Assessment Summaries and Publication of Contract Award Notice (commencing 8 working day standstill period) Stage 5 Publication of Contract Details Notice Further details of the CFP can be found in the documentation accompanying this tender.

CPV: School cleaning services

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 3 yrsPublished value£972,500

Contract period: 5 Apr 2026 – 4 Apr 2029 (3 yrs) · up to 4 Apr 2031 with extensionsValue: £972,500 exc. VAT · £1,167,000 inc. VAT

Delivery: South East

Extensions: The duration detailed above includes the initial term of 3 years as well as the 2 optional contract extension periods of 12 months each.

90919300 School cleaning services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 70%Price: 30%

Published award criteria (2)

Quality: Full details of the weightings and evaluation criteria are contained within the documents accompanying this tender.
Price: Full details of the weightings and evaluation criteria are contained within the documents accompanying this tender.

What this means for your bid

Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Competitive flexible procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Yes · next expected 1 Aug 2027
First published: 31 Jul 2025, 16:20 BST
Last source update: 17 Jun 2026, 10:40 BST
Award evaluation window: Submission end – 29 Jan 2026
Authority reference: MPN-10336
FTS notice number: 2025/S 000-044902
Latest notice: Contract details notice (UK7)
Classification (CPV): School cleaning services
Delivery area: South East (UKJ11)
Official registry OCID: ocds-h6vhtk-056a92 Find a Tender

How it runs: Duty to Consider Lots
As part of the initial project set up and approval stage of the tender process, Bonitas Multi Academy Trust discussed with Minerva Procurement Consultancy Services Limited the possibility of splitting the tender into more than one lot/contract.
On the basis that Bonitas Multi Academy Trust is a Trust with only two sites (in a close geographic area) it was agreed that lots were not appropriate for this tender process.
Full details of the description of the process being used are contained within the documents accompanying this tender.
Stage 1 Conditions of participation with evaluation
Suppliers are invited to submit a Procurement Specific Questionnaire (PSQ) response. Submissions will be evaluated based on the criteria detailed in the PSQ documentation. A maximum of five suppliers will be taken forward to the Invitation to Tender stage of the process. Where less than five suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the Invitation to Tender stage. Where more than five suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the Invitation to Tender stage.
Stage 2 Invitation to Tender with evaluation
Suppliers shortlisted to the Invitation to Tender (ITT) stage will be required to submit their final tender and will be evaluated on the criteria detailed in the ITT documentation. Envisaged shortlist of the three highest scoring bidders to be invited to:
Stage 3 Presentation Day
Stage 4 Assessment Summaries and Publication of Contract Award Notice (commencing 8 working day standstill period)
Stage 5 Publication of Contract Details Notice
Further details of the CFP can be found in the documentation accompanying this tender.

How it was run

Official notice

Run through: In-tend · Who buys & how to bid on In-tend

Supplier login requiredElectronic submission allowedLanguage: EN

Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup

Requests to participate (first stage): 4 Sept 2025, 17:00 BST
Submission deadline: 4 Sept 2025, 17:00 BST
Clarification deadline: 7 Aug 2025, 17:00 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

Full details of how to submit are contained within the documents accompanying this tender. Must also include the In-tend address for suppliers: in-tendhost.co.uk/minervapcs/aspx/Home ↗

Timeline

31 Jul 2025 → 17 Jun 2026 · 8 dates

Tender notice published
31 Jul 2025, 16:20 BST
Clarification questions by
7 Aug 2025, 17:00 BST
Submission deadline
4 Sept 2025, 17:00 BST
Assessment summaries sent267 days ago
27 Jan 2026
Award decision expected by264 days ago
29 Jan 2026, 23:59 GMT
Standstill ends257 days ago
5 Feb 2026, 23:59 GMT
Contract starts200 days ago
5 Apr 2026, 00:00 BST
Latest notice published126 days ago
17 Jun 2026, 10:40 BST

Notice history

5 events · 3 releases on Find a Tender · since 31 Jul 2025

Tender notice published
31 Jul 2025, 16:20 BST
UK4
Contract award notice published
27 Jan 2026, 10:55 GMT
UK6
Status changed to complete
27 Jan 2026, 10:55 GMT
Contract signature expected
13 Mar 2026, 23:59 GMT
scheduled
Contract details notice published
17 Jun 2026, 10:40 BST
UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £1,305,4481 award exc. VAT

Bids received 53 from SMEs

Contracts signed 1latest 1 Apr 2026

Awarded to	Value	Date	Status
Atlas FM LimitedBonitas Multi Academy Tust5 Apr 2026 – 4 Apr 2029 · up to 4 Apr 2031Extensions: The duration detailed above includes the initial term of three years as well as the two optional contract extension periods of 12 months each · Options: The contract will be awarded for an initial period of three years with two possible extensions of 12 months meaning a maximum contract length of five years.	£1,305,448	27 Jan 2026	Awarded

Contracts

Bonitas Multi Academy Tust · Atlas FM Limited
Signed
1 Apr 2026
Value
£1,305,448
Period
1 Apr 2026 – 4 Apr 2029 · up to 4 Apr 2031 with extensions
Status
active
Extensions
The duration detailed above includes the initial term of three years as well as the two optional contract extension periods of 12 months each
Options
The contract will be awarded for an initial period of three years with two possible extensions of 12 months meaning a maximum contract length of five years.

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
5final-stage tenders	3	0	—

Contracting authority & participating public bodies

2 public bodies on the notice

BONITAS MULTI-ACADEMY TRUST LIMITED

Contracting authorityPublic authority - sub-central government GB-COH: 07698406 Ranelagh School, Bracknell, South East, RG12 9DAContact name, email, phone

Other public bodies

Minerva Procurement Consultancy Services LimitedProcess contact pointProcuring entityProcurement consultancy managing the tender process for Bonitas Multi Academy TrustGB-COH: 07144956 Basingstoke, South EastContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice

Atlas FM LtdAwarded supplierGB-COH: 02633080 Riding Court Road, Datchet, South East, SL3 9JTContact email, phone

Official documents & specifications (4)

Official links; attachments are not copied

Tender pack and attachments

Bidding documents and specifications tenderBidding documents and specificationsAll documents are being provided on publication of this Tender Notice. They will be hosted, and are freely available, on the In-tend portal for Minerva Procurement Consultancy Services Limited.

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender17 Jun 2026, 10:40 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender27 Jan 2026, 10:55 GMT
Tender notice tenderTender noticeUK4Tender notice on Find a Tender31 Jul 2025, 16:20 BST