Official UK procurement notice
BMS (Building Management System) Services Framework 2025
Authority: THE UNIVERSITY OF WESTMINSTER (Education)
What is being bought
Published requirement descriptionThe University is seeking establish an internal framework of suitably experienced suppliers to deliver BMS Services across all University Campuses.
Historically, BMS Maintenance Services have been procured on a project-by-project basis, either by direct appointment or on via a quotation or tender process, depending on the value of the individual project
The framework will allow for full flexibility of supplier appointment throughout the contract duration. This will include:
- Direct award to any successful supplier on the framework,
- Further Competition or Quotation process involving all framework suppliers,
- Further Competition or Quotation involving a selection of framework suppliers.
There will be no guarantee of contract value for any supplier appointed to the framework. However, the estimated annual value of projects, for information purposes only, is £150,000 per annum.
Full documentation is issued with the Tender
- How the procedure runs: Suppliers will be required to complete a Supplier Selection Questionnaire and a ITT (Invitation to Tender) response, to include quality and commercial elements. Evaluation will be in 3 stages: 1 - Evaluation of Supplier Selection Questionnaire and selection of up to 10 suppliers for further evaluation 2 - Evaluation of ITT response 3 - If required, post tender clarification process to assist in evaluation completion Following the evaluation process, up to a maximum of 5 suppliers will be appointed to the framework
- No preliminary market engagement: Framework is small in value and engagement was predominantly carried out before the new Procurement Act came into force
CPV: Repair and maintenance services
How this framework works
From the published notice- Type
- Closed framework · open framework scheme (admission reopens)
- Call-offs
- call-offs may be awarded directly or by further competition
- Framework period
- 4 yrs from 1 Aug 2025
- Scheme runs until
- 31 Jul 2029
Published description of the framework
The framework will allow for full flexibility of supplier appointment throughout the contract duration. This will include:
- Direct award to any successful framework supplier,
- Further Competition or Quotation process involving all suppliers appointed to the framework
- Further Competition or Quotation involving a selection of framework suppliers.
Suppliers will be required to provide pricing details and future approach to pricing as part of the tender process
There will be no guarantee of contract value for any supplier appointed to the framework. However, the estimated annual value of projects, for information purposes only, is £150,000 per annum.
The lotProcurement structure
single lot · value publishedLot #1Published value£750,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (4)
- Experience: 35%
- Added Value, Innovation and Flexibility: 10%
- Commercial: 40%
- Approach to Pricing Materials: 15%
Published award criteria (4)
- Commercial: Pricing Schedule completion (day rates)
- Experience: Experience of delivering relevant projects
- Approach to Pricing Materials: Supplier approach to pricing materials for quotations for future projects
- Added Value, Innovation and Flexibility
- Price carries 55 of 100 points: a 10% discount moves about 5.5 points. This one is won on the number: sharpen the price before polishing the prose.
- “BMS (Building Management System) Services Framework 2025” is a framework: the contest is a place on its panel, not a single contract: call-offs may be direct or by further competition.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Open framework scheme
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 20 May 2025, 14:35 BST
- Last source update
- 20 May 2025, 14:35 BST
- Award evaluation window
- Submission end – 30 Jun 2025
- Authority reference
DN775275- FTS notice number
2025/S 000-023316- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0518fbFind a Tender
- How it runs
Suppliers will be required to complete a Supplier Selection Questionnaire and a ITT (Invitation to Tender) response, to include quality and commercial elements.
Evaluation will be in 3 stages:
1 - Evaluation of Supplier Selection Questionnaire and selection of up to 10 suppliers for further evaluation
2 - Evaluation of ITT response
3 - If required, post tender clarification process to assist in evaluation completion
Following the evaluation process, up to a maximum of 5 suppliers will be appointed to the framework
How it was run
Official notice- Appointment period ends
- 20 Jun 2025, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
20 May 2025 → 1 Aug 2025 · 4 dates- Tender notice published20 May 2025, 14:35 BST
- Admission / appointment period endsperiod end, not a bid countdown20 Jun 2025, 12:00 BST
- Award decision expected by30 Jun 2025, 23:59 BST
- Contract starts1 Aug 2025, 00:00 BST
Notice history
1 event · 1 release on Find a Tender- Tender notice published20 May 2025, 14:35 BSTUK4
Contracting authority & participating public bodies
Official documents & specifications (1)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender