Official UK procurement notice
Bi-Borough Registrars Service Improvements
Authority: Westminster City Council (Local council)·Consortium: 3 public authorities
What is being bought
Published requirement descriptionContract for the improvements of the current Registrars Booking System for WCC and RBKC.
CPV: Software package and information systems · Software programming and consultancy services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£475,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Price
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 10 Oct 2023, 14:03 BST
- Last source update
- 17 Jan 2025, 14:34 GMT
- Award evaluation window
- 3 May 2024 – …
- FTS notice number
2025/S 000-001727- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-040ab1Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Review procedure
In accordance with Regulation 86 (Notices of decisions to award a contract), Regulation 87 (Standstill Period) and Regulations 91 (Enforcement of duties through the Court) of the Public Contracts Regulations 2015 (as amended).
Publisher note: This Prior Information Notice is to provide advance information to the market in anticipation of the formal tender being made live during the month of October 2023, for an open procedure procurement exercise. Westminster Registration Service provides a wide range of statutory and discretionary services to residents as well as customers from all over the World. The service is looking to procure a new enhanced digital booking system, making use of modern technologies widely used in retail and e-commence businesses to provide an exceptional customer experience. The Service requires a booking solution must be easy to use, with a high degree of self service and control, drive bookings from initial enquiry. In addition, it needs to provide customer insight and business intelligence to ensure the service is more responsive, better able to plan future products and services, maintaining its reputation as a market leader. This opportunity and all associated procurement documents will be accessible via the contracting authority's e-sourcing portal; www.capitalesourcing.com. To express your interest via the portal, please register, click the following link, enter your Username and Password: https://www.capitalesourcing.com/web/login.shtml, and complete the on-line Expressions of Interest Questionnaire Reference: pqq_WCC_1920 - Bi-Borough Registrars Service Improvements - Expression Of Interest. If you are not registered on Westminster City Council's capitalEsourcing e-tendering portal, but would like to express an interest, please visit the above mentioned address and follow the on-screen registration instructions. If you require any assistance registering on the portal, please contact the capitalEsourcing helpdesk on 0800 069 8630. Any questions regarding the procurement must be submitted in writing via the e-sourcing Portal (“the Portal”). All potential providers are reminded that the contracting authority is not bound to award any contract as a result of this prior information notice or does it promise any volume guarantees as a result of this notice. All potential candidates must accept all the terms of the contract for your tender to be accepted.
How it was run
Official notice- Submission deadline
- 3 Apr 2024, 12:00 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
- Bids opened
- 3 May 2024, 12:00 BST
Timeline
31 Oct 2023 → 17 Jan 2025 · 4 dates- Next notice expected31 Oct 2023
- Submission deadline3 Apr 2024, 12:00 BST
- Bids opened3 May 2024, 12:00 BST
- Notice published17 Jan 2025, 14:34 GMT
Notice history
7 events · 3 releases on Find a Tender · since 6 Mar 2024- Published value updated to £475,0006 Mar 2024, 11:25 GMTwas £150,000
- Status changed to active6 Mar 2024, 11:25 GMT
- Procurement method changed6 Mar 2024, 11:25 GMT
- Deadline published: 3 Apr 2024, 12:00 BST6 Mar 2024, 11:25 GMT
- Buyer details updated6 Mar 2024, 11:25 GMT
- Status changed to complete17 Jan 2025, 14:34 GMT
- Buyer details updated17 Jan 2025, 14:34 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| BookingLab LimitedSME | £460,000 † | — | Awarded |
Contracts
Contract 001727-2025-1-1 · BookingLab LimitedSME
- Signed
- 16 Jan 2025
- Value
- £460,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 6bids | — | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeDispute resolution & review bodies
- Royal Courts of Justice, StrandReview body
- The High Court of JusticeReview body
Bidders & participating suppliers
1 commercial party on the notice- Bookinglab LimitedAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.