Find a TenderAwarded

Published 25 May 2022, 17:29 BST

Official UK procurement notice

BFI Media Monitoring 2022

Official notice

Authority: British Film Institute (Charity / VCSE)

ServicesOpen procedureSME suitable

Sectors: Business Services & Consultancy (79)Recreational, cultural and sporting services (92) Delivery: London (UKI)

Published estimate£60,000exc. VAT

Submissions closed 24 Jun 2022awarded 7 Sept 2022

Awarded to DMS

What is being bought

Published requirement description

On a daily basis to monitor BFI press coverage, as specified by a keyword brief. The brief covers both BFI Cultural and BFI Corporate activity, Partners and General Industry coverage, and is updated on a monthly basis, or as an when desired, to reflect BFI activity which includes current BFI Southbank seasons, BFI DVD / Blu-ray releases, BFI Distribution titles, BFI Player, BFI National Archive, BFI London Film Festival (LFF), BFI Flare, BFI Film Fund including BFI Film Audience Network, Young Audiences Content Fund, UK Global Screen Fund, Screen UK, BFI executives, Sight and Sound magazine, corporate stories and funded partners. At least half of the keywords on the brief will remain unchanged each month.

Recurrence: On conclusion on forthcoming contract.

CPV: Market and economic research; polling and statistics · News-agency services

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewalPublished value£1

Delivery: London

Extensions: The Contract term shall be from 6th August 2022 for a period of 3 years with an option to extend by up to a further 2 x 1 year periods subject to satisfactory performance of the Contractor and at the sole discretion of the BFI.Variant bids: not allowed

92400000 News-agency services

What it takes to win
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How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Price: 17.5%Social value: 82.5%

Published sub-criteria (2)

Cost - Value for Money: 17.5%
Services Provided (27.5%) / Coverage, Presentation and Accessibility (17.5%) / Account Management (17.5%) / Social Value (10%) / Added Value (5%) / Business Continuity (5%): 82.5%

Published award criteria (2)

Services Provided (27.5%) / Coverage, Presentation and Accessibility (17.5%) / Account Management (17.5%) / Social Value (10%) / Added Value (5%) / Business Continuity (5%): 82.5%
Cost - Value for Money: 17.5%

Staff: Names and qualifications of delivery staff must be submitted

What this means for your bid

Price carries 17.5 of 100 points: a 10% discount moves about 1.8 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Yes · On conclusion on forthcoming contract.
First published: 25 May 2022, 17:29 BST
Last source update: 8 Sept 2022, 17:48 BST
Award evaluation window: 24 Jun 2022 – …
Authority reference: 2022/297
FTS notice number: 2022/S 000-025291
Classification (CPV): Market and economic research; polling and statisticsNews-agency services
Delivery area: London (UKI)
Official registry OCID: ocds-h6vhtk-034003 Find a Tender

Contract terms

Electronic trading: e-invoicing allowed · electronic payment

How it was run

Official notice

Run through: In-tend · Who buys & how to bid on In-tend

Supplier login requiredLanguage: EN

Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup

Tender documents are also served through a separate tool: https://in-tendhost.co.uk/bfi/aspx/Home ↗

Submission deadline: 24 Jun 2022, 12:00 BST
Submission channel: {"electronicSubmission","written"}
Accepted languages: en
Bids opened: 24 Jun 2022, 12:15 BST

Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/bfi/aspx/Home ↗

Timeline

24 Jun 2022 → 8 Sept 2022 · 4 dates

Submission deadline
24 Jun 2022, 12:00 BST
Bids opened
24 Jun 2022, 12:15 BST
Bids must remain valid until
23 Aug 2022, 23:59 BST
Notice published
8 Sept 2022, 17:48 BST

Notice history

1 event · 2 releases on Find a Tender

Status changed to complete
8 Sept 2022, 17:48 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £60,0001 contract exc. VAT

Bids received 52 from SMEs

Contracts signed 1latest 7 Sept 2022

Awarded to	Value	Date	Status
DMSSME	£60,000 †	—	Awarded

Contracts

BFI Media Monitoring 2022 · DMSSME
Signed
7 Sept 2022
Value
£60,000
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
5bids · 5 electronic	2	—	—

Contracting authority & participating public bodies

British Film Institute

Contracting authorityCharity / VCSEBody governed by public lawRecreation, culture and religion BFI, 21 Stephen Street, London, London, W1T 1LNContact email, phone Published organisation website ↗

Dispute resolution & review bodies

BFIReview body Lonodn

Bidders & participating suppliers

1 commercial party on the notice

DMS UK LTDAwarded supplier 115 Shaftsbury Avenue, London, London, WC2H 8AF

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria